Executive Assistant

CELSIUS; Boca Raton (FL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental & Vision benefits

Disability insurance

Life insurance

Vacation days

Company holidays

Job summary

Celsius Holdings, Inc. is seeking an Executive Assistant to provide high‑trust administrative support to the CHRO and HR team, with secondary support for the CLO and CFO.

This in‑office role emphasizes proactive coordination, organized systems, and confidential handling of sensitive information. The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast‑paced public company.

Qualifications

• 3–5+ years of experience supporting senior executives in a fast-paced org.
• Bachelor’s degree in Finance, Marketing, Communications, Business Administration, or related field.
• Experience in a public company or financial services environment is preferred.
• Polished written and verbal communication; ability to produce concise materials.
• Travel domestically up to 20% as needed.

Responsibilities

• Manage calendars for CHRO, CLO, and CFO; prioritize requests and protect time for critical work.
• Coordinate leadership meetings, agendas, materials, logistics, and action tracking.
• Arrange domestic and international travel, itineraries, and expense reporting.
• Schedule high volumes of internal/external meetings across time zones and priorities.
• Oversee end-to-end meeting logistics: rooms/links, agendas, catering, tech, visitors.
• Prepare and track expense reports per policy.
• Triage high-volume requests with sound judgment and follow-through.
• Coordinate shipment and inventory of samples and branded materials.
• Represent Celsius Holdings professionally at events and engagements.
• Support ad hoc projects related to executive operations.

Skills

Executive support

Calendar management

Travel coordination

Communication

Project management

Attention to detail

Discretion & confidentiality

Education

Bachelor's degree in Finance

Bachelor's degree in Marketing

Bachelor's degree in Communications

Bachelor's degree in Business Administration

Related field

Tools

Microsoft Office

Monday.com

Job description

If you're reading this on your way from 5am spin class to festival fast-pass, you're CELSIUS®— an everyday hustler with the essential energy to aim high, and go the extra mile wherever your goals take you.

Joyful by design, sunny by nature, and unapologetically bold. If your bestie has you saved in their phone as "Icon," you'reALANI NU®— confident, colorful, and bringing main‑character energy to every moment.

SoCal in your soul, attitude in your stride. If gravity doesn't stop you and "impossible" sounds more like "dare you," you'reROCKSTAR®— a born rebel, raising the bar with mind‑body energy and zero compromise.

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Together, we're Celsius Holdings, Inc.— a global CPG company united by three powerhouse brands and one incredibly talented team.

At Celsius, we pride ourselves on empowering our people. Every employee has a stake in our success. We create a collaborative culture built on inclusivity, innovation, and a belief that great ideas can come from anywhere.

And we're on our way to building something bigger: a category where energy isn't just consumed, it's lived—where performance meets personality, brand becomes community, and every can crack sparks a statement.

This is the future of modern energy. This is Celsius.

Ready to take your career to the next level? Join our team and redefine what it means to be energized.

Position Overview

As the Executive Assistant, you will provide high‑trust administrative support to senior leaders and their teams, with primary responsibility for the Chief Human Resources Officer (CHRO) and HR organization, and additional support for the Chief Legal Officer (CLO) and Chief Financial Officer (CFO). This role creates leverage through exceptional organization, proactive coordination, thoughtful communication, and dependable follow‑through.

The ideal candidate is highly organized, proactive, detail‑oriented, and comfortable operating in a fast‑paced public company environment. This position requires strong coordination skills, sound judgment, professionalism, and the ability to manage multiple priorities while handling confidential information with discretion.

In‑Office: Based full‑time at CELSIUS® Headquarters in Boca Raton, FL

People Management Responsibilities: No

Role Type: Full‑Time

Key Responsibilities

• Manage complex, shifting calendars for the CHRO, CLO, and CFO; prioritize requests, resolve conflicts, and protect time for critical work.
• Coordinate leadership meetings, recurring operating rhythms, off‑sites, and special projects, including agendas, materials, logistics, and action tracking.
• Coordinate domestic and international travel, itineraries, accommodations, expense documentation, and related logistics as needed.
• Schedule a high volume of internal and external meetings, balancing competing priorities, time zones, participants, and last‑minute changes while protecting executive time.
• Own meeting logistics end to end, including invitations, rooms or virtual links, agendas, materials, catering, technology, visitor coordination, and day‑of details.
• Prepare, submit, and track accurate expense reports and supporting documentation in accordance with company policies.
• Triage and prioritize a high volume of requests with sound judgment, clear communication, and consistent follow‑through; elevate issues appropriately when priorities conflict
• Coordinate the shipment, handling, and inventory of product samples, marketing materials, and branded merchandise for conferences and meetings.
• Represent Celsius Holdings, Inc. professionally during events and external engagements.
• Support assigned ad hoc projects related to executive operations.

Requirements

• Experience: 3-5+ years of experience supporting senior executives, executive teams, or leaders in a complex, fast‑paced organization.
• Education: Bachelor's degree in Finance, Marketing, Communications, Business Administration, or a related field.
• Experience supporting a public company or financial services environment is preferred.
• Exceptional organizational and project‑management skills.
• Strong written and verbal communication skills, including the ability to produce polished, concise, and audience‑appropriate materials.
• High attention to detail and the ability to manage multiple priorities simultaneously.
• Professional demeanor and strong interpersonal skills.
• Exceptional organization, attention to detail, time management, and judgment in handling confidential information.
• Ability and willingness to travel domestically up to 20% as business needs require.
• Ability to work full‑time in the Boca Raton, Florida office.
• Proficiency with Microsoft Office suite and Monday.com, with comfort learning new systems.

Benefits

• Comprehensive Medical, Dental & Vision benefits
• Long- and short‑term disability
• Life insurance
• 10 Vacation days per year subject to accrual policy
• 11 Company paid holidays
• 401(k) with Company match
• Identity theft and legal services

Celsius Holdings, Inc. celebrates diversity and is committed to creating an inclusive environment for all employees.

We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances.

We believe strongly in fostering a safe, fair and respectful work environment.

If you need assistance and/or a reasonable accommodation due to a disability during the application process, please reach out to [e-mail].

The above information has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.