Executive Assistant

Freudenberg Group; Beverly, Northern (MA, KY); Hybrid; USD 75,000 - 100,000; Full time

Job summary

Freudenberg Group seeks an experienced executive assistant to support senior leaders with calendar management, travel logistics, and high-level confidential administration. The role requires coordination across multiple departments, meticulous document handling, and proactive problem-solving.

Ideal candidates bring 8+ years of executive support in fast-paced environments, strong Microsoft Office proficiency, and a track record of professional discretion in handling sensitive information and

Qualifications

• High school diploma required; Associate’s degree or equivalent professional experience preferred.
• 8+ years of progressive administrative experience supporting senior executives in a fast-paced corporate environment.
• Advanced proficiency in Microsoft Office Suite with strong calendar management, advanced Excel usage, and presentation formatting.
• Experience coordinating complex domestic and international travel and managing executive expense reports.

Responsibilities

• Serve as a key point of contact for internal and external stakeholders, exercising discretion and professionalism.
• Anticipate executive needs, prepare materials for presentations, and coordinate cross-functional initiatives.
• Manage complex high-volume calendars across multiple leaders, time zones, and locations.
• Plan and coordinate domestic and international travel, including flights, lodging, and visas as applicable.
• Prepare, format, and maintain professional documentation and reports; support meetings and event logistics.
• Prepare, submit, and track executive expense reports and assist with related transactions.

Skills

Microsoft Office 365

Outlook calendar management

Excel

PowerPoint

Word

Teams

OneDrive

SharePoint

Copilot

Education

High school diploma

Associate’s degree or equivalent professional experience

Tools

Microsoft Office 365

Outlook

Excel

PowerPoint

Word

Job description

Working at Freudenberg: We will wow your world!

Responsibilities:

Partnership, Problem-Solving & Confidentiality Serve as a key point of contact for internal and external stakeholders, exercising discretion and professionalism at all times. Anticipate executive needs, identify potential issues, and proactively recommend solutions. Prepare materials for presentations, which require high-level of proficiency with Microsoft Office 365: Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint and Copilot. Handle highly confidential and sensitive information with exceptional discretion and sound judgment. Support special projects and cross-functional initiatives requiring independent action, analysis, and coordination.

Calendar Management & Scheduling

Manage and maintain complex, high-volume calendars for members of the Freudenberg Medical leadership team using Microsoft Outlook. Coordinate meetings across multiple stakeholders, locations, and time zones, resolving conflicts and adjusting schedules as priorities shift. Demonstrate superior Outlook skills, including effective use of scheduling tools, calendar sharing, meeting coordination, and follow-up. Prepare agendas, calendar holds, and meeting logistics to ensure efficient use of leadership time.

Travel & Logistics Coordination

Plan and coordinate complex domestic and international travel, including flights, lodging, ground transportation, itineraries, and visa or documentation requirements as applicable. Manage detailed travel logistics while accommodating individual executive preferences and last-minute changes. Prepare comprehensive itineraries and ensure smooth execution across time zones.

Documentation, Meetings & Communications

Prepare, format, and maintain professional documentation, reports, and correspondence with a high level of accuracy and attention to detail. Create, edit, and update Excel spreadsheets, PowerPoint presentations, and Word documents to support leadership meetings and operational needs. Coordinate meetings, conference calls, and events, including preparation of materials, agendas, and follow-up items. Maintain organized electronic and physical filing systems for business, financial, and personnel-related documentation.

Expense Management & Administrative Operations

Prepare, submit, and track executive expense reports, ensuring compliance with company policies and timely reimbursement. Support invoice processing, purchase orders, and other administrative transactions. Maintain organized electronic and physical filing systems for sensitive business, financial, and personnel records.

Qualifications:

High school diploma required; Associate’s degree or equivalent professional experience required. 8+ years of progressive administrative experience, including recent experience supporting senior executives (VP level and above) in a fast-paced corporate environment. Advanced proficiency in Microsoft Office Suite, with demonstrated strength in Outlook calendar management, Excel (spreadsheets, tracking, basic analysis), PowerPoint (presentation preparation and formatting), and Word (documentation and correspondence). Demonstrated expertise in managing complex executive calendars across multiple leaders and competing priorities. Proven experience coordinating complex domestic and international travel arrangements. Extensive experience preparing and managing executive expense reports. Exceptional organizational, time management, and problem-solving skills with outstanding attention to detail. Strong written and verbal communication skills with professional executive presence. Proven ability to work independently, exercise judgment, and adapt quickly to changing priorities.

The expected salary range for this position is $75,000 to $100,000 USD annually, depending on skills, experience, and qualifications.

The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law.

Freudenberg Medical LLC Welcome to Freudenberg Without Freudenberg, indoor air would not be as clean, cars would not drive and wounds would not heal as quickly. And these are just three examples from thousands of our applications. Working at Freudenberg: "We will wow your world!" This is our promise. As a global technology group, we not only make the world cleaner, healthier and more comfortable, but also offer our 51,000 employees a networked and diverse environment where everyone can thrive individually. Be surprised and experience your own wow moments.