Executive Assistant

Dvorak LLC; Belcamp (MD); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

Dvorak, LLC in Belcamp, MD is seeking an Executive Assistant to provide proactive support to the Founder and President, manage complex calendars, prepare materials, and coordinate travel.

You will collaborate across departments, draft and proof correspondence, handle records, and ensure a professional office environment at Belcamp (with occasional Dundalk) while protecting confidential information.

Qualifications

• 3–5 years supporting senior or executive leadership (required)
• Proficient calendar management, scheduling, and organizational skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams
• Ability to maintain confidentiality and exercise discretion with sensitive information
• Strong attention to detail, follow-through, and ability to manage competing priorities independently
• Comfortable balancing high-level leadership support with day-to-day office administrative needs

Responsibilities

• Provide direct administrative support to the Founder and President, including managing calendars and scheduling internal and external meetings
• Lead daily check-ins with executives to review priorities and action items
• Coordinate meeting logistics — preparing agendas, materials, and presentation decks, and tracking follow-up items from meetings
• Arrange travel logistics, including itineraries and reservations
• Draft, proofread, and distribute correspondence, memos, and reports on behalf of leadership
• Serve as a professional point of contact between leadership and staff, vendors, and clients
• Scan, file, and maintain electronic and physical records, and perform data entry across multiple systems
• Prepare and process company documents and forms, and support document retention and records management
• Collaborate with Accounting, HR, and Operations on administrative projects, and help coordinate company events and employee recognition activities
• Keep supplies stocked and organized at the Belcamp office by monitoring inventory levels, placing orders, and maintaining relationships with the office supply vendors
• Support day-to-day office needs as they arise, including coordination with vendors and service providers
• Welcome visitors and ensure the office presents a professional environment for employees and guests

Skills

Calendar management

Scheduling

Organizational skills

Written and verbal communication

MS Office Suite & Teams

Confidentiality & discretion

Attention to detail

Manage multiple priorities

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

ABOUT US

Dvorak, LLC leads the way across the Mid-Atlantic region, building heavy and commercial electrical systems to the highest standards that modern construction demands. We are committed to maintaining long-term, positive customer relationships while providing opportunities for growth and development for our team members.

Our mission is to deliver exceptional heavy electrical construction services through our highly skilled team, a strong family-oriented culture, and an unwavering commitment to safety and quality.

Our vision is to be recognized as the premier heavy electrical construction contracting company — setting the standard for excellence, collaboration, and reliability in the industry.

POSITION OVERVIEW

The Executive Assistant provides high-level, proactive administrative support to Dvorak’s Founder, President, and other senior leaders. This role keeps executive priorities on track by managing complex calendars, preparing meeting materials in advance, and anticipating needs before they arise - while also maintaining records, processing documentation, supporting administrative needs across departments, and keeping the Belcamp office running smoothly. The ideal candidate brings strong organization, professionalism, and discretion to everything they do.

What You'll Do

• Provide direct administrative support to Dvorak's Founder and President, including managing calendars and scheduling internal and external meetings
• Lead daily check-ins with executives to review priorities and action items
• Coordinate meeting logistics — preparing agendas, materials, and presentation decks, and tracking follow-up items from meetings
• Arrange travel logistics, including itineraries and reservations
• Draft, proofread, and distribute correspondence, memos, and reports on behalf of leadership
• Serve as a professional point of contact between leadership and staff, vendors, and clients
• Scan, file, and maintain electronic and physical records, and perform data entry across multiple systems
• Prepare and process company documents and forms, and support document retention and records management
• Collaborate with Accounting, HR, and Operations on administrative projects, and help coordinate company events and employee recognition activities
• Keep supplies stocked and organized at the Belcamp office by monitoring inventory levels, placing orders, and maintaining relationships with the office supply vendors
• Support day-to-day office needs as they arise, including coordination with vendors and service providers
• Welcome visitors and ensure the office presents a professional environment for employees and guests

What We're Looking For

• 3-5 years supporting senior or executive leadership (required)
• Strong calendar management, scheduling, and organizational skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams
• Ability to maintain confidentiality and exercise discretion with sensitive information
• Strong attention to detail, follow-through, and ability to manage competing priorities independently
• Comfortable balancing high-level leadership support with day-to-day office administrative needs

Why You'll Love Working Here

• Supportive team environment with opportunities to learn and grow
• Stable company with long-term career potential
• Competitive pay and benefits

Job Type:

Full-time

Pay Range:

$70,000.00 - $80,000.00 per year (based upon experience) + bonus opportunity

Work Location:

In-office, with flexibility to work between our Belcamp and Dundalk offices as needed

• 401(k)
• 401(k) matching
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Dvorak, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.

Dvorak, LLC requires all candidates to complete a pre-employment background check as a condition of employment.

Dvorak, LLC requires all candidates to complete a pre-employment drug screening as a condition of employment.