Executive Assistant

County of El Dorado

Apex (CA)

On-site

USD 60,000 - 100,000

Full time

6 days ago

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Job summary

The County of El Dorado invites applications for an Executive Assistant to the District Attorney. This high-trust, high-visibility role provides direct administrative support, handles confidential information, and works closely with elected officials, law enforcement executives, attorneys, courts, County leadership, and the public.

The successful candidate will manage calendars, prepare meeting materials, coordinate with justice partners, and ensure accuracy, discretion, and professionalism in a

Qualifications

High school diploma and 5 years of secretarial or administrative experience providing direct support to a department director or similar level position.

Responsibilities

Provide administrative support to the department director/elected official or Chief Administrative Officer, including meetings, agendas, minutes, and briefing materials.
Receive and screen calls and inquiries; resolve issues per policies and procedures; coordinate with department staff and outside agencies.
Manage executive calendar and meeting logistics; prepare correspondence and reports; coordinate with justice partners and County departments.
Handle confidential information with discretion and professionalism; adapt to changing priorities and after-hours support when needed.
Participate in evaluating workflows and recommend improvements to operations.

Skills

Calendar management

Meeting coordination

Document preparation

Communication

Discretion

Education

High school diploma

Job description

THE COUNTY OF EL DORADO

The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.

THE OPPORTUNITY

Under general direction, performs varied, complex, and confidential technical, administrative, and secretarial support duties in support of an assigned department director/elected official or the Chief Administrative Officer, which includes handling confidential information and materials; has frequent contact and coordinates and participates in assigned programs, projects, and services with other County departments, divisions, and outside agencies; works with the public to resolve issues and concerns; provides information or directs questions and requests to the appropriate staff; and performs related duties as assigned.

The selected candidate will have the opportunity to:

Provide administrative support to an assigned department director/elected official or the Chief Administrative Officer in the daily management of operations; schedule and/or coordinate meetings, seminars, conferences, and training sessions for department staff; act as a meeting secretary, including preparing agendas and informational packets, setting up meeting and training rooms, and taking and transcribing minutes for assigned boards, committees, and commissions; prepare complex departmental agenda items and packets for the Board of Supervisors or other commission meetings.
Receive and screen calls, visitors, and incoming emails; provide information and resolve complaints by phone, in person, or by email to ensure an understanding, judgment, and the interpretation and application of department policies and procedures; listen to questions, and interpret and applies regulations, policies, procedures, systems, rules, and precedents according to existing guidelines; refer callers to the appropriate staff; coordinates or resolves problems of a moderate nature, when appropriate.
Relieve the assigned department director/elected official or the Chief Administrative Officer of a variety of administrative details by assisting with duties of a specialized and sensitive nature; recommend organizational or procedural changes affecting administrative and office support activities; recommend improvements in work flow and use of equipment and forms.
Collect and compiles material for review and analysis; provide recommendations for changes in programs, policies, or procedures to improve efficiency and cost effectiveness of operations.
Initiate correspondence independently for signature by the department director/elected official or the Chief Administrative Officer; review finished materials for completeness, accuracy, formatting, compliance with policies and procedures, and appropriate English usage.

For a full description of duties and responsibilities, please review the job description here.

THE IDEAL CANDIDATE

The District Attorney’s Office is seeking a highly capable and responsive Executive Assistant to serve as the direct administrative partner to the District Attorney. This is a high-trust, high-visibility position for a proactive, adaptable, dependable, and highly organized professional who takes pride in public service and thrives in a fast-paced law and justice environment. The ideal candidate anticipates needs, takes ownership of assignments, adjusts quickly as priorities change, and consistently follows through with accuracy, discretion, and professionalism.

Exceptional interpersonal skills, sound judgment, and professional maturity are essential. The successful candidate will work closely with elected and appointed officials, law enforcement executives, attorneys, courts, County leadership, community partners, and the public, often on sensitive or high-profile matters. They must be discreet, composed, resourceful, and comfortable working behind the scenes where candid discussions, competing interests, and rapidly evolving circumstances are part of the job. This individual will independently manage executive calendaring and meeting logistics; prepare correspondence, reports, agendas, briefing materials, and meeting packets; coordinate with justice partners and County departments; and remain flexible and responsive when operational needs require support outside normal business hours.

Because this position has access to highly confidential law enforcement, prosecutorial, personnel, and executive information, the selected candidate must successfully complete a comprehensive background investigation prior to hire, similar in scope and depth to those used for sensitive law enforcement positions. For a professional who values accountability, public safety, meaningful public service, and the opportunity to work directly with the District Attorney, this position offers a unique opportunity to contribute at a high level and make a meaningful impact in El Dorado County.

Human Resources will assess your application to determine if you are minimally qualified using the following recommendations:

Education and Experience

Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying. Equivalent to graduation from high school; AND Five (5) years of secretarial or administrative experience providing direct support to a department director or similar level position.

Click here to view the minimum qualifications for Executive Assistant, as well as the physical, environmental, and working conditions.

RECRUITMENT PROCESS

The Human Resources Department will screen all applications to identify qualified candidates. After the screening qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process.

Training and Experience Evaluation

A training and experience evaluation will be utilized to determine an applicant's ability to continue in the recruitment process ranking for referral to specific vacancies. Based upon the information in the application and/or responses to supplemental questions, the applicant's education, training and experience will be evaluated using a pre-determined formula.

Supplemental questions play an integral role in this recruitment process. Please take the time to provide thoughtful and thorough responses. The information you provide may be used to determine your ranking for referral to specific vacancies. All work experience that is described or included in your response(s) MUST be included in the "Work Experience" section of your application. Do not refer to a resume or other documentation.

For more information on the recruitment process, click here.

Based on the department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.

Additional Information

The County of El Dorado is recruiting applicants for Executive Assistant. This recruitment will establish a list for the purpose of filling current and future full‑time, part‑time, limited‑term, and extra help vacancies for at least three (3) months. In accordance with Personnel Rules 1103.1 and 1105.1, an extra help or limited term employee may be transitioned into a regular employee if the department in which the employee works has a vacant allocated position for the same classification as held by the extra help or limited term employee and the appointing authority requests such transfer.

We are currently recruiting for the following:

One (1) full‑time vacancy in the District Attorney's Office, located in Placerville, CA.

Click here for Frequently Asked Questions.

The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.

Many job classifications require pre‑employment medical screening. Depending on the job classification, medical screening may include drug testing; a positive test may result in the revocation of an employment offer. Prior to conditional job offer, candidates will undergo a thorough background investigation.

As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re-investigated at least once every five (5) years.

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