Executive Assistant

Automatic Data Processing, Inc.; Alpharetta (GA); On-site; USD 48,000 - 64,000; Full time

Job summary

ADP is hiring a Senior Administrative Support professional to help executives stay organized and productive. You'll perform clerical duties, manage correspondence, compile reports, and coordinate schedules in a fast-paced corporate environment at a global leader in HR outsourcing.

The ideal candidate has 3+ years of admin experience, a high school diploma (or equivalent), superb communication and MS Office skills, and the ability to work independently and with senior management.

Qualifications

• 3+ years of administrative support experience in a similar environment.
• High School diploma with 3+ years of experience or equivalent education will be considered.
• Some college courses/specialized secretarial training is preferred.
• Excellent communication skills both verbal and written, with attention to detail.
• Superb organization skills.
• Proven ability to work effectively both independently and in a team-based environment.
• Experience with senior management support and confidentiality.

Responsibilities

• Perform clerical, administrative and general office duties of a responsible and confidential nature.
• Route and answer correspondence.
• Independently establish, organize and maintain documents and initiate follow up as needed.
• Compile, analyze and summarize statistics and information in presentation formats.
• Communicate new policies and procedure to the department and coordinate the gathering of information as directed.
• Create formulas/formats of moderate complexity and determine hardware/software requirements.
• Coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports.
• Coordinate and track training activities of internal associates.
• Maintain database as required.
• Provide support to other members of management, site leadership and department as requested.

Skills

Microsoft Office

Communication

Organization

Teamwork

Analytical ability

Education

High School diploma

Some college courses

Tools

Microsoft Office

Job description

Unlock Your Career Potential: Support at ADP.

Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60+ years of experience and over half a million customers, our products and services enable companies large and small to do business. As part of ADP's support team, you play a shared role in our success -- you'll work alongside a team of talented and highly motivated individuals at one of the most innovative companies in the world. Here, you'll find the tools and flexibility you need to create your own path, supported by comprehensive training and support to improve your skills and knowledge.

ADP is hiring Senior Administrative Support professional.

In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes in support of one or more executives.

We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility.

RESPONSIBILITIES:

• Perform clerical, administrative and general office duties of a responsible and confidential nature
• Route and answer correspondence
• Independently establish, organize and maintain documents and initiate follow up as needed
• Compile, analyze and summarize statistics and information in presentation formats
• Communicate new policies and procedure to the department and coordinate the gathering of information as directed,
• Create formulas/formats of moderate complexity and determine hardware/software requirements
• May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
• May coordinate and track training activities of internal associates
• Maintain database as required
• Provide support to other members of management, site leadership and department as requested

QUALIFICATIONS REQUIRED:

• 3+ years of administrative support experience in a similar environment
• High School diploma with 3+ years of experience or equivalent education will be considered

Preference will be given to candidates who have the following:

• Some college courses/specialized secretarial training
• Excellent communication skills both verbal and written, with attention to detail
• Superb organization skills
• Expert knowledge of Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) with experience producing high-quality reports, presentations and other documents. Knowledge of or willingness to learn Microsoft CoPilot and other technologies as introduced
• Proven ability to work effectively both independently and in a team-based environment
• Ability to handle confidential matters
• Substantial knowledge of the department's operation and company procedures
• Proven ability in assembling, compiling, analyzing and summarizing dataDemonstrated analytical ability in preparing reports and gathering statistical data
• Ability to work independently on projects and anticipate and address issues in the executive's absence
• Must be assertive, creative and innovative, with proven decision-making skills
• Experience working with senior management

A little about ADP:

We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We've received recognition for our work by many esteemed organizations, learn more at ADP Awards and Recognition.

Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP:

ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP’s operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.

Ethics at ADP:

ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace.