Executive Assist / Board Liaison

Centerstone; Nashville (TN); On-site; USD 56,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

403b retirement plan with company 401k

Paid time off and holidays

AD&D Insurance

Life Insurance

Long Term Disability

Employee Assistance Program

Employee Resource Groups

Continuing education opportunities

Job summary

Centerstone seeks an experienced executive assistant to support the CEO and Board of Directors, coordinating governance activities and major projects across the organization. The role manages calendars, meetings, travel, and communications, ensuring timely preparation of agendas, minutes, and board materials.

The position requires strong organizational and interpersonal skills, meticulous documentation, and the ability to handle confidential information within a healthcare setting.

Qualifications

• Bachelor’s degree in business administration, healthcare administration, public health, or related field.
• Four years of experience supporting an executive level position required.
• Master’s degree preferred.
• Experience in healthcare environments and governance activities is preferred.
• Strong organizational and project management skills required.
• Ability to handle highly confidential information with discretion.
• Proficiency with Microsoft Office Suite, PowerPoint, Excel, and Teams.

Responsibilities

• Provides executive-level administrative support for the CEO and Board of Directors.
• Maintains calendars, schedules meetings, screens visitors, and handles communications.
• Coordinates board meetings, travel, events, and board materials.
• Prepares agendas, minutes, reports, and executive presentations.
• Supports governance activities and project plans across the organization.
• Maintains records, confidentiality, and board portal data; conducts trainings as needed.
• Assists with budgeting and administrative processes in the executive office.
• Facilitates board recruitment and onboarding from first contact to orientation.

Skills

Executive support

Project management

Governance coordination

Communications

Confidentiality

Microsoft Office

PowerPoint

Excel

Teams

Education

Bachelor’s degree in business administration

Bachelor’s degree in Healthcare Administration

Bachelor’s degree in Public Health

Master’s degree preferred

Tools

Board portal

Microsoft Office Suite

Presentation software

Job description

Centerstone is among the nation’s leading nonprofit behavioral health systems with thousands of employees dedicated to delivering care that changes people’s lives. A dynamic, well-established organization, we offer rewarding opportunities to serve all ages in a variety of settings. Come talk to us about joining the Centerstone team!JOB DESCRIPTION:SUMMARY OF POSITIONProvides high-level executive, operational, governance, communications, and project coordination support to a Centerstone CEO and Board of Directors. Serves as a key liaison with internal and external stakeholders, supports leadership and governance activities, manages complex administrative processes, and helps advance organizational priorities through effective coordination, documentation, follow-up, and communication.ESSENTIAL DUTIES & RESPONSIBILITIES• Provides executive level administrative support for assigned executive. Maintains records, schedules meetings, screens visitors and phone calls, emails and physical mail.• Maintains the executive's calendar; schedules meetings, arranges meeting rooms, facilities, accommodations. Makes and confirms travel plans. Coordinates and attends board meetings and workgroup meetings. Coordinates communication around upcoming events. Provides support at Board Events (i.e. All Boards Conference).• Prepares agendas, meeting minutes, collects reports for board meetings. Prepares presentations and ensure accurate data and information. Maintains designated calendars.• Supports various projects and coordinates project plans.• Establishes and maintains positive working relationships with management team, Board of Directors Chair, Board Officers, Committee Chairs and the employee population.• Assumes responsibility for Board and Administrative records including preparing, creating, distributing and maintaining records such as meeting attendance, board meeting materials, resolutions, annual conflict of interest statements, annual calendar of accountability and other board actions. Works with Board Secretary to execute documents on behalf of the board.• Maintains assigned directories and resources guides, including maintenance of board member information.• Facilitates board recruitment process by supporting the CEO, board officers/members, and potential board members from first contact through orientation and onboarding.• Demonstrates working knowledge of Centerstone’s board portal, by creating and maintaining appropriate information for board members and conducting trainings as appropriate. Maintains and utilizes various systems to ensure efficient processes in executive office.• Supports executive office fiscal review and budgeting process. Maintains expense reports, follows AP/AR processes.For Research Institute:Research dissemination support includes track and maintains records of publications and presentations, coordinating dissemination of research findings with internal and external stakeholders.Coordinate the collection, compilation, and distribution of portfolio status reports and leadership review materials by partnering with project and department leaders.KNOWLEDGE, SKILLS & ABILITIESKnowledge of healthcare, quality improvement, patient safety, research administration, or governance processes preferred.Strong organizational and project management skills.Strong written, verbal, and interpersonal communication abilities.Ability to manage highly confidential and sensitive information.Knowledge of applicable regulatory guidelines and codes, agency policies and procedures, and federal and state lawsProficiency with Microsoft Office Suite, including PowerPoint, Excel, Word, and TeamsAbility to create executive-level presentations, reports, and communication materials.QUALIFICATIONSEducation LevelBachelor’s degree in business administration, Healthcare Administration, Public Health, or related field required. Four years of relevant experience may be accepted in lieu of the degree.Master’s degree preferred.Years of ExperienceFour years of experience supporting an executive level position required.Experience working in healthcare environments, with demonstrated experience coordinating complex projects or governance activities required.Project management and board liaison experience preferred.Certification/LicensureN/APhysical and Work Environment RequirementsWork is performed in an office, clinical, residential, and/or community-based environment depending on role and assignment. The position may involve routine use of office, clinical, or electronic systems and equipment. Duties may require prolonged periods of sitting, standing, walking, and working at a computer. Work hours may include evenings, weekends, holidays, or extended shifts based on program needs. This position is classified as sedentary work. Sedentary work involves exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.DisclaimerThe statements herein are intended to describe the general nature and level of work performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Duties and responsibilities may change at any time with or without notice.Time Type:Full timePay Range:$55,900.00-$78,330.00Delivering care that changes people's lives starts with our employees. Below are just some of the great benefits Centerstone employees enjoy:Medical, dental, and vision health coverageFlexible Spending and Health Savings Accounts403b retirement plan with company matchPaid time off and ten paid holidaysAD&D Insurance, Life Insurance, and Long Term Disability (company paid)Employee Resource GroupsContinuing education opportunitiesEmployee Assistance ProgramCenterstone is an equal opportunity employer. Employment at Centerstone is based solely on a person's merit and qualifications directly related to professional competence. We treat all clients and colleagues with dignity and respect.At Centerstone, we use our values as a guide for what we do. Respect, Expertise, Integrity and Empowerment are at the heart of every interaction at Centerstone, and particularly rooted in our Culture.Our approach to culture is to create an environment that encourages, supports and celebrates the voices and experiences of our employees. We are committed to a culture of empowerment, respect, integrity and expertise that powers our innovation and connects us to each other, our clients and the communities we serve.Centerstone is also committed to a strong culture of quality and safety, celebrating role-models who champion best practices for quality, clinical risk, and patient safety.