Executive and Operations Assistant

Openkrill; United States; Remote; USD 5,300 - 6,200; Part time

Benefits offered by this job

Remote Work (100%)

13th Month Pay

Healthcare (HMO)

Fringe Benefits package

Paid SIL

Paid Philippines Holidays

Learning and Development Programs

Job summary

Openkrill is seeking an Executive and Operations Assistant to support a high-level client remotely from the Philippines. You will help manage day-to-day operations, coordinate projects, and handle administrative tasks while occasionally assisting with podcast production and content efforts.

The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Flexible scheduling is available to align with business needs.

Qualifications

• 2–4 years of operations, project management or administrative support.

Responsibilities

• Own projects from start to finish with deadlines, priorities and deliverables.
• Create and maintain structured systems and project management processes.
• Coordinate with freelancers, contractors, and partners.
• Provide timely updates and progress reports to the client.
• Manage the client’s calendar and day-to-day administration.
• Organize files, documents, and digital records.
• Support podcast/media projects as needed.

Skills

Operations & PM

Executive coordination

Organization

Slack usage

WhatsApp

Google Workspace

Video editing basics

Written & verbal comms

Education

Degree in journalism/media/communications

Tools

Adobe Premiere

Audacity

Final Cut

Job description

Executive and Operations Assistant

Position Type: Part Time

Location: Philippines (Remote)

Schedule: Monday–Friday, 9:00 AM–1:00 PM EST, with flexibility for occasional schedule adjustments based on business needs

Salary Range: P30,000 - P35,000

ABOUT THE COMPANY

Our client is an internationally recognized independent journalist, photographer, documentary filmmaker, and podcast creator whose work focuses on powerful, human-centered storytelling. With a strong global presence and collaborations with respected media platforms, they are known for producing thoughtful, high-impact content across print, film, and audio. Driven by purpose and a commitment to meaningful narratives, they continue to create stories that inform, challenge perspectives, and inspire audiences worldwide.

ABOUT THE ROLE

As an Executive and Operations Assistant, you will serve as a strategic right hand to our client, ensuring day-to-day operations run smoothly and efficiently. This role will primarily focus on executive support, project coordination, logistics management, and administrative operations, allowing the client to stay focused on high-impact storytelling and content creation.

While the role will occasionally provide support for podcast production and creative projects, the creative component is considered secondary to the core executive and operations assistant responsibilities. Success in this role will come from exceptional organization, proactive problem-solving, strong communication skills, and the ability to manage multiple projects, competing priorities, and deadlines simultaneously in a fast-paced, entrepreneurial environment. The ideal candidate is highly organized, adaptable, and able to maintain attention to detail while effectively balancing multiple moving parts.

RESPONSIBILITIES

PROJECT COORDINATION & OPERATIONS

• Take ownership of projects from start to finish, ensuring deadlines, priorities, deliverables, and follow-ups are effectively managed.
• Create, implement, and maintain structured systems, processes, and project management frameworks to keep projects organized, track progress, and ensure accountability.
• Manage multiple projects and competing priorities simultaneously while maintaining attention to detail and ensuring timely completion.
• Facilitate communication and collaboration with freelancers, contractors, and creative partners as needed.
• Identify opportunities to improve processes, organization, and overall operational efficiency.
• Provide timely updates and progress reports to the client regarding ongoing initiatives, project status, and key deliverables.

EXECUTIVE & ADMINISTRATIVE SUPPORT

• Manage the client’s calendar, meetings, scheduling, and day-to-day administration as needed.
• Manage files, documents, digital records, and administrative systems efficiently.
• Record, categorize, and maintain expense reports and related documentation.
• Handle day-to-day administrative tasks and operational support to ensure seamless workflow.
• Serve as a key point of coordination between the client and external stakeholders, collaborators, and vendors.
• Support the client with follow-ups, correspondence, and other administrative tasks as needed.

Creative & Content Support (As Needed)

• Assist with podcast and media projects, providing basic video/audio editing (Adobe Premiere, Final Cut, Audacity, or similar)
• Offer creative support for other content projects, including graphic design or copywriting as needed
• Organize and manage creative assets and project files
• Follow client direction while applying independent creative judgment

COMPETENCIES AND QUALIFICATIONS

Must-Have

• 2–4 years of experience in operations, project management, administrative support or related roles
• Strong experience managing executive priorities, schedules, appointments, and administrative coordination.
• Strong organizational skills and attention to detail
• Comfortable using productivity and communication tools (Slack, WhatsApp, Google Workspace, or similar)
• Familiarity with creative projects, journalism, photography, or media production
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities
• Self-starter and can work independently without being micromanaged
• Experience coordinating/delegating tasks

Nice-to-Have

• Experience working with solopreneurs or creative professionals
• Familiarity with podcast production workflows
• Experience with multiple creative projects simultaneously
• Knowledge of social media content management
• Degree in journalism, media, communications, or related areas
• Basic skills in video/audio editing, graphic design, or copywriting

WHAT WE OFFER

• 100% Remote Work
• 13th Month Pay
• Healthcare (HMO)
• Comprehensive Fringe Benefits package
• Paid Service Incentive Leave (SIL)
• Paid Philippines Holidays
• Free Learning and Development Programs

APPLICATION PROCESS

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.