Executive Administrator to CEO

Globalhealthcareexchangeinc; Denver (CO); On-site; USD 81,000 - 108,000; Full time

Benefits offered by this job

Health, vision, and dental insurance

401(k) matching

Paid time off

Education reimbursement

Job summary

Globalhealthcareexchangeinc is looking for an Executive Administrator to the CEO in Denver, Colorado. This highly organized professional will support the CEO and Chief of Staff by managing complex calendars, preparing executive communications, and coordinating travel arrangements.

The ideal candidate possesses a Bachelor's degree and has over 7 years of experience in executive administration. The compensation ranges from $81,000 – $108,000 and includes benefits like health insurance and 401(k) matching.

Qualifications

• 7+ years of experience in executive administration supporting C-Suite leadership.
• Strong attention to detail and ability to manage multiple tasks.
• Experience handling confidential information.

Responsibilities

• Manage complex calendars for the CEO and Chief of Staff.
• Prepare and review documents and executive communications.
• Coordinate domestic and international travel arrangements.
• Plan and coordinate executive-level events.

Skills

Organizational skills

Time-management skills

Confidentiality and discretion

Written and verbal communication skills

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in business administration or related field

Job description

The Executive Administrator to the CEO at GHX is a highly organized, detail-oriented, and proactive professional responsible for supporting the CEO and Chief of Staff, while partnering with other senior executives as needed. This role requires a high degree of professionalism, strong judgment, extreme discretion, and the ability to anticipate needs while working with minimal supervision. The Executive Administrator collaborates closely with the Executive Administration team and reports to the Sr. Manager of PX Administration and Program Management.

Executive Support

• Manage complex calendars for the CEO and Chief of Staff, including scheduling, adjusting meetings, resolving conflicts, and coordinating priorities across stakeholders; identify, anticipate and proactively resolve scheduling conflicts as they arise, and routinely audit calendars with a two-month look ahead.
• Proactively manage and prioritize competing executive requests, ensuring alignment with the CEO’s strategic priorities and time allocation.
• Prepare, edit, and review documents, presentations, and executive communications with accuracy and professionalism.
• Track and reconcile executive expenses, manage P‑Card purchases, process expense reports, and monitor procurement and payment approvals in accordance with company policy.
• Attend executive off‑sites and leadership meetings to coordinate logistics and ensure follow‑through on administrative needs.
• Serve as primary point of contact for internal and external stakeholders on matters pertaining to the CEO and Chief of Staff.
• Provide personal support to the CEO.

Board of Director Support

• Serve as liaison to Board of Directors (BOD).
• Align with the Chief of Staff and external board executive support teams to ensure BOD meetings are scheduled on a rolling 12‑month cadence.
• Schedule all BOD meetings and organize all onsite meeting logistics.
• Provide travel support and expense reports for board members, as needed for GHX‑related business.
• Maintain Board Fracture document ensuring all details are accurate and updated as needed.

Travel & Logistics

• Coordinate domestic and international travel arrangements, including flights, hotels, meals, and transportation.
• Provide real‑time support for changes or disruptions to travel schedules, proposing options, and coordinating changes.
• Develop comprehensive itineraries for conferences, off‑sites, and multi‑stop travel.

Meeting & Event Coordination

• Plan and coordinate executive‑level events, including venue selection, catering, logistics planning, and onsite support; proactively solve issues independently.
• Assist with small and large‑scale special projects, including planning conferences and events.

Operational & Administrative Support

• Partner closely with the Executive Administration team to ensure continuity of support and operational excellence across the executive leadership team.
• Proactively assess administrative needs, prioritize tasks, and recommend effective solutions to support team and business operations.
• Organize and maintain electronic and physical files in compliance with GHX Security and Compliance guidelines.
• Follow all GHX policies, including Travel & Expense, Compliance, and Security policies.
• Support additional assignments as requested.

Qualifications

• Bachelor’s degree in business administration, communications, or related field preferred.
• 7+ years of experience in executive administration or related role, supporting C‑Suite leadership and Board of Directors.
• Based in Denver, Colorado.

Knowledge, Skills, and Abilities

• Strong organizational skills with keen attention to detail.
• Expert prioritization and time‑management skills with the ability to manage multiple tasks and deadlines.
• Ability to handle sensitive information with confidentiality and discretion.
• Comfort and experience working independently and collaboratively in a fully or semi‑remote, fast‑paced, and frequently changing environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Travel Requirements

• Moderate travel (up to 10%) required to attend executive off‑sites, administrative team meetings, and company functions.
• Travel includes domestic trips as directed by the Sr. Manager of PX Administration and Program Management or at the request of executive leadership.

Compensation: $81,000 – $108,000. The base salary range is one component of GHX’s total compensation package. Additional rewards and benefits include health, vision, and dental insurance; accident and life insurance; 401(k) matching; paid time off; and education reimbursement.

Equal Employment Opportunity Statement

Global Healthcare Exchange, LLC and its North American subsidiaries (collectively, “GHX”) provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, genetic information, disability, veteran status, or any other status protected by applicable law.

All qualified applicants will receive consideration for employment without regard to any status protected by applicable law. This EEO policy applies to all terms, conditions, and privileges of employment, including hiring, training, development, promotion, transfer, compensation, benefits, educational assistance, termination, layoffs, social and recreational programs, and retirement.

GHX believes that employees should be provided with a working environment that enables each employee to be productive and to work to the best of his or her ability. We do not condone or tolerate an atmosphere of intimidation or harassment based on protected status. GHX expects and requires the cooperation of all employees in maintaining a discrimination‑ and harassment‑free atmosphere. Improper interference with the ability of GHX’s employees to perform their expected job duties is absolutely not tolerated.

Read our GHX Privacy Policy.