Executive Administrator Senior Level

Zel Technologies LLC; Town of Florida (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401k with company match

PTO & Holidays

Educational assistance

Life Insurance

Disability Insurance

Job summary

Zel Technologies LLC is seeking a Senior Executive Administrator to provide high-level administrative support to senior leadership in secure, mission-critical environments with deep DoW knowledge.

The role emphasizes calendar management, travel coordination, confidential documentation, and mentorship for junior staff, in a fast-paced, high-security setting. A US citizenship and TS/SCI with CI Poly are required.

Qualifications

• US citizen with active TS/SCI clearance with CI Poly.
• Minimum 7 years of executive/senior admin experience, 3 years at directorate level.
• Advanced MS Office proficiency and strong DoW process knowledge.
• Background/security screening required.

Responsibilities

• Provide senior-level administrative support to executive leadership, including complex calendar management and high-visibility meeting coordination.
• Prepare, review, and manage executive correspondence, reports, and presentations.
• Coordinate executive travel, itineraries, logistics, and expense reconciliation.
• Oversee records management in compliance with DoW policies and security protocols.
• Mentor junior administrative staff and support process improvements.

Skills

Executive support

Calendar management

Security compliance

DoW knowledge

Communication

Problem solving

Education

BS/BA degree

Tools

Microsoft Office

DTS (Defense Travel System)

Job description

* This position is eligible for a $500 ZelTech Non-Employee Referral fee. Contact ZelTech Recruiters for questions concerning this matter. *

Job Summary:

The Senior Executive Administrator provides strategic, high-level administrative support to senior and executive leadership. This role requires extensive experience operating in secure, mission-critical environments and a deep understanding of Department of the Air Force (DoW) processes and terminology. The Senior Executive Administrator acts as a trusted partner to leadership, ensuring seamless daily operations, effective communication, and adherence to security and compliance requirements.

Responsibilities:

• Provide senior-level administrative support to executive leadership, including complex calendar management, prioritization, and coordination of high-visibility meetings and engagements
• Anticipate executive needs and proactively manage administrative and operational requirements
• Prepare, review, and manage executive correspondence, reports, briefings, and presentations
• Serve as a primary point of contact between executive leadership, staff, and external stakeholders
• Oversee records management and documentation in compliance with DoW policies and security protocols
• Coordinate and manage executive travel, including itineraries, logistics, and expense reconciliation
• Ensure proper handling, tracking, and safeguarding of sensitive and classified information
• Utilize advanced Microsoft Office capabilities to support executive-level deliverables
• Support senior leadership initiatives, special projects, and process improvements
• Mentor or provide guidance to junior administrative staff, as needed.

Requirements:

• Must be a US citizen.
• Active TS/SCI with CI Poly security clearance.
• Minimum of 7 years of executive or senior administrative experience, 3 years supporting directorate level or executive staff.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong working knowledge and understanding of DoW processes and terminology.
• BS/BA degree from an accredited University.
• Demonstrated ability to manage multiple priorities in a fast-paced, high-security environment.
• Exceptional organizational, communication, and problem-solving skills.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.
• Successful background and drug screening check

Preferred Requirements:

• Extensive experience supporting senior or executive-level leaders in a government or defense environment
• In-depth familiarity with classified document handling and secure office operations
• Experience using the Defense Travel System (DTS), including preparation, approval coordination, and reconciliation of travel authorizations and expense reports.
• Associate or bachelor’s degree in business administration or a related field.
• Experience mentoring or leading administrative teams.
• Demonstrated success in process improvement or operational efficiency initiatives.

Physical Demands or Work Environment:

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The majority of the time is spent in an office setting.
• Occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance, vision, color vision and ability to adjust focus.
  

About ZelTech:

Founded in 1988 by Ret. Col. Jack L. Ezzell Jr., Zel Technologies is a trusted leader in national security, providing comprehensive research, development, engineering, and operational support to the Department of Defense, the Intelligence Community, and federal agencies. Originally focused on leveraging operational and software expertise to improve time-critical targeting capabilities for the military, the company advanced its capabilities to provide scientific and HUMINT expertise for CBRNE collection and analysis. In the wake of 9/11, Zel Technologies rapidly expanded its capabilities to provide turnkey ISR support services to US Special Operations Forces (SOF), as well as advanced technical & operational intelligence, physical & data science, and engineering support services to the greater Intelligence and SOF Communities supporting global counterterrorism and CWMD operations.

Today, Zel Technologies remains at the forefront of intelligence missions, advancing CWMD and global counterterrorism efforts, while also addressing emerging threats posed by near-peer adversaries. Our team remains committed to delivering adaptive, innovative, and cost-effective solutions across multiple domains, in alignment with the mission priorities of the U.S. Government and its partner nations.

Our Mission:

Through our commitment to innovation and quality, our skilled teams deliver robust, technology driven solutions and insights that empower our customers to overcome complex challenges and achieve their mission objectives.

Our Workforce:

ZelTech team members represent a wide range of backgrounds, skills, experience, and personalities bound together by common objectives and mutual respect. You will join a caring community of professional, including manymilitary veteranswho challenge and support each other in seeking the right solutions to important matters.

• Medical, Dental and Vision Insurance
• 401k immediate vesting with company match
• Flexible Spending Accounts
• Health Savings Account with company contributions
• Employee Assistance Program (EAP)
• Bonuses for performance
• Educational assistance and special training programs
• Voluntary benefits (accidental, critical illness, whole life)
• Group life insurance (Company paid)
• Short-term and Long-term Disability Insurance (Company paid)
• Paid Time Off (PTO), Holiday Leave, Jury Duty, and Military Leave
• Health and fitness reimbursement
• Employee discounts on various services and products

ZelTech is an equal opportunity employer and does not discriminate based on race, color, religion, creed, sex, age, sexual orientation, national origin, disability, marital status, military status, genetic predisposition, or any other basis protected by law.