Executive Administrator, Office of the CEO

NorthRock Partners; Minneapolis (MN); On-site; USD 75,000 - 114,000; Full time

Job summary

NorthRock Partners is seeking an Executive Administrator to enhance the CEO’s effectiveness by managing complex scheduling and providing high-level administrative support. Ideal candidates will possess 3-5 years of experience, a service-friendly attitude, and a proactive approach to executive support. This full-time role requires onsite presence Monday to Friday and offers a competitive salary range of $75,857 to $113,785 annually.

Benefits

Comprehensive healthcare coverage

Tuition reimbursement

Paid Time Off (PTO)

Strong retirement plans

Qualifications

• 3-5 years experience in administrative roles.
• Proven discretion in supporting executives.
• Ability to manage a high-volume executive calendar.

Responsibilities

• Manage scheduling for executive meetings and logistics.
• Prepare documents for meetings and follow through on action items.
• Leverage technology to improve workflows in administration.

Skills

Attention to detail

Communication

Time management

Problem-solving

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

Apple iOS

Job description

Executive Administrator, Office of the CEO

Join to apply for the Executive Administrator, Office of the CEO role at NorthRock Partners

Executive Administrator, Office of the CEO

Join to apply for the Executive Administrator, Office of the CEO role at NorthRock Partners

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This range is provided by NorthRock Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,857.00/yr - $113,785.00/yr

Direct message the job poster from NorthRock Partners

People & Talent Acquisition Associate at NorthRock Partners

About NorthRock

At NorthRock Partners, we help exceptional people live exceptional lives. Our Personal Office model brings together a dedicated team of advisors, tax professionals, estate attorneys, and investment experts to serve a client base that includes professional athletes, entrepreneurs, and multigenerational families.

What sets us apart? Our culture. At NorthRock, we lead with good energy, serve others first, and commit to excellence in everything we do. We’re a team of curious, optimistic professionals who are always growing, always improving, and always supporting one another. We believe in showing up with humility, precision, and a deep sense of responsibility—not just to our clients, but to each other. Whether it’s a spontaneous team happy hour, a front-row seat cheering on our athlete clients, or a moment of collaboration in one of our offices, NorthRock employees are rooted in purpose, driven by values, and fueled by connection.

Who We Are Looking For

We’re seeking an experienced and highly organized administrative professional who thrives in a dynamic, service-driven environment. This person will bring strong judgment, attention to detail, and a proactive approach to supporting executive leadership. The ideal candidate is comfortable navigating fast-paced and high-stakes situations with professionalism and discretion, and takes pride in enabling others to perform at their best.

About the Role

As the Administrative Business Partner in the Office of the CEO, you’ll deliver high-level administrative and operational support that enhances the CEO’s effectiveness and focus. You’ll manage complex scheduling, streamline communication, and help maintain alignment across a fast-paced executive leadership environment. You’ll also bring innovation to the table—leveraging emerging tools and technologies to improve workflows, communication, and deliverables. This role is referred to internally as an Administrative Business Partner

This role requires you to be onsite Monday through Friday.

What You Will Do

• Manage a high-volume executive calendar, scheduling meetings and coordinating logistics including conference rooms, catering, and AV needs
• Direct and manage incoming emails, calls, and contact information on behalf of the CEO
• Prepare for meetings through thoughtful organization and document preparation
• Collaborate with other executive support team members to ensure alignment across leadership calendars
• Leverage AI tools and emerging technologies to enhance administrative workflows and deliverables
• Craft timely, motivating, and clear communications on behalf of the CEO—including those involving sensitive topics
• Evaluate requests for intent and strategic value, ask clarifying questions, and apply sound judgment before execution
• Participate in meetings and special projects, following through on assigned action items
• Actively pursue learning and development opportunities

What You Bring

• Associate’s or Bachelor’s degree preferred
• 3–5 years of experience in an administrative, operations, or client-service role
• Proven discretion and professionalism in supporting executives
• Demonstrated success in improving administrative systems and processes
• Strong project and time management skills
• Proficiency in Microsoft Office and Apple iOS; tech-savvy and adaptable
• Exceptional communication skills, both written and verbal
• High attention to detail, critical thinking, and problem-solving abilities
• Strong emotional intelligence and a service-first mindset

Who You Are

• Strategic Partner: You anticipate needs, ask the right questions, and approach tasks with purpose.
• Organized and Detail-Oriented: You manage logistics flawlessly, ensuring nothing slips through the cracks.
• Emotionally Intelligent: You communicate with empathy, discretion, and professionalism—even in fast-paced or high-pressure settings.

Additional Requirements

• Work Authorization: Must be authorized to work in the United States
• Background Check: Successful completion of a credit and criminal background check is required

The estimated base pay salary rate for this role is $75,857 - $113,785 per year. Base salaries are determined based on job-related knowledge, skills, experience, and geographical work location. In addition, depending on the role, many roles are eligible for variable pay such as bonuses, commissions, and/or long-term incentives. To energize and inspire, we offer comprehensive benefits, including a company-funded ESOP and strong retirement plans, tuition reimbursement, comprehensive healthcare/dental/vision coverage, and generous Paid Time Off (PTO).

Work Conditions

• Physical Requirements: This role requires occasional physical activity such as lifting, moving, and setting up computer equipment (monitors, docking stations, desktops, etc.). Ability to lift up to 25 pounds may be necessary.
• Repetitive Duties: The position involves extended periods of sitting and computer use, as well as repetitive tasks related to troubleshooting and data entry.
• On-Site Presence: While much of the work is performed from a desk or workstation, occasional movement throughout the office is required to provide in-person technical support and attend meetings.
• We are committed to providing reasonable accommodation for individuals with disabilities. If you require assistance or accommodation during the application or employment process, please contact the People Team at [e-mail].
• NorthRock Partners is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law. We provide an inclusive and welcoming environment for all employees and applicants.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Project Management

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Inferred from the description for this job

Medical insurance

Vision insurance

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