Executive Administrator, Medical and Retrieval Services

Search Results; United States; On-site; USD 32,000 - 46,000; Part time

Benefits offered by this job

Employee Assistance Program

Orientation program

Salary packaging options

Meal & entertainment card packaging

Job summary

The Royal Flying Doctor Service SA/NT is seeking an Executive Administrator to provide administrative support to the Medical and Retrieval Services Leadership team in a part-time, permanent role.

You will manage data reporting, recruitment liaison with People and Culture, and coordinate governance activities to support NSQHS and EURAMI accreditation.

Five+ years of admin experience, diplomas, strong MS Office skills, and discretion are essential; salary packaging is available.

Qualifications

• Five+ years of demonstrated experience providing administrative support in an office environment.
• Experience with data analysis, reporting and KPI dissemination.
• Proficient in Microsoft Office suite and data confidentiality.
• Strong communication, organisational and time‑management skills.
• Experience in health-related organisations is advantageous but not required.

Responsibilities

• Provide administrative support to the Medical and Retrieval Services leadership team.
• Coordinate and disseminate clinical KPI reports and data.
• Liaise with People and Culture on recruitment and workforce setup for medical staff.
• Act as Patient Safety and Quality administrative lead within Medical and Retrieval Services.
• Represent and support stakeholders for the fractional leadership team.
• Manage calendars for the leadership team and coordinate scheduling.
• Support governance activities to ensure reaccreditation to NSQHS and EURAMI standards.

Skills

Administrative support

Data analysis

MS Office proficiency

Team collaboration

Communication skills

Time management

Discretion & integrity

Healthcare environment experience

Education

Diploma in Business or Diploma of Management

Job description

Executive Administrator, Medical and Retrieval Services

• Part time, permanent position with salary packaging available
• Provide support to the Medical and Retrieval Services Leadership team
• Work for Australia’s most trusted charity

About the Royal Flying Doctor Service SA/NT

We are trusted leaders in providing aeromedical and primary health care services to people in remote, rural and regional locations across South Australia and the Northern Territory. Our five-year Strategic Plan is focused on growing as an innovative, responsive and better-connected health service provider for all Australians.

Watch stories about our people, patients and the communities we serve at finestcare.com.au

About this Opportunity

Reporting directly to the Executive General Manager of Medical and Retrieval Services, you will be responsible for:

• Administrative support to the Medical and Retrieval Services leadership team
• Business data liaison — collation and dissemination of clinical KPI reports
• Recruitment liaison with People and Culture to ensure medical workforce is supported and fully established
• Patient Safety and Quality administrative lead for Medical and Retrieval Services
• Stakeholder representation for fractional medical/retrieval leadership team
• Calendar management for fractional leadership team
• Support all clinical governance efforts within the AECT remit to ensure reaccreditation to the NSQHS and EURAMI standards.

About You

To be considered for the role you require:

• Five plus years of demonstrated experience providing administrative support in an office environment
• A Diploma in Business and/or Diploma of Management
• Experience in data (including financial) analysis, management and reporting
• Demonstrated ability to work in a team environment
• Excellent phone manner and communication skills via verbal and written methods
• Demonstrated organisational and time management skills, coupled with acute attention to detail
• Demonstrated computer literacy with proficiency across the Microsoft Office suite of applications
• A high level of integrity, coupled with respect for privacy and confidentiality
• Experience in a health-related organisation and/or Human Resources environment would be advantageous, however, not essential

Benefits

As part of our team, you can expect to be provided with challenging, interesting work and be supported to achieve your best. The RFDS offers a supportive environment where our people are valued, and professional development is encouraged. In addition, we also offer:

• Employee Assistance Program
• Comprehensive orientation program for new starters
• Generous annual salary packaging options to reduce your taxable income including:
• packaging up to $15, 899 of your salary towards loans, rent and bills
• packaging of an additional $2,650 of your salary via a meal and entertainment card.

Further Information

To access a copy of the position description please email [e-mail]

For a confidential discussion, contact Mardi Steere, Executive General Manager, Medical and Retrieval Services via 0447 674 712.

Applications close at 11:59pm on 4th October 2026

Please note that we are unable to accept late applications, or applications submitted via email.

The RFDS has mandatory vaccination requirements. Please contact us if you would like to know more.

We reserve the right to make an offer prior to the closing date.

The Royal Flying Doctor Service is an equal opportunity employer that fosters a positive culture and offers a diverse, safe and supportive work environment. Aboriginal and Torres Strait Island applicants are encouraged to apply.