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Executive Administrator (15.23)

OCT Consulting LLC

Washington (District of Columbia)

On-site

USD 60,000 - 90,000

Full time

20 days ago

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Job summary

OCT Consulting LLC is seeking an Executive Administrator to support the FBI’s technology division. This position requires strong organizational skills and an active DoD Top Secret clearance, with day-to-day responsibilities including drafting correspondence, arranging travel, and managing senior executive requests.

Benefits

Medical, Dental, and Vision insurance

401K plan with employer contributions

Paid Time Off

Life Insurance

Training Benefits

Qualifications

Must be a US Citizen.
Experience supporting a senior executive required.
Must be highly proficient in collaboration and delegation.

Responsibilities

Draft correspondence and meeting materials.
Schedule management and coordinate meetings.
Organize travel arrangements and track office supplies.

Skills

Interpersonal skills

Attention to detail

Organizational skills

Project management

Problem-solving

Education

DoD Top Secret clearance

4 years as an Executive Assistant

Tools

Microsoft Office

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This range is provided by OCT Consulting LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $90,000.00/yr

OCT Consulting is a business management and technology consulting firm that provides support to Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

Responsibilities And Duties

OCT currently has an opening for an Executive Administrator to work with a technology division within the Federal Bureau of Investigation (FBI). This role will require strong interpersonal skills and attention to detail. The contractor shall support various administrative functions for the Section Chief and Assistant Section Chief, as described below.

This position is contingent upon contract award.

Day to day responsibilities include:

Drafting correspondence and meeting materials
Scheduling and calendar management
Organizing and coordinating meetings
Planning, booking, and submitting travel arrangements
Screening and returning phone calls
Making copies of and scanning documents
Managing and maintaining effective filing system compliant with FBI records management requirements
Managing organizational action items and deliverables; interfacing with facility managers on building-related issues
Submitting facilities maintenance tickets
Escorting visitors and uncleared personnel to the office space for meetings
Setting up conference rooms ahead of meetings
Tracking floor personnel
Assisting with onboarding new government employees and contractors to help with cubicle assignments, computer access, access badges, etc
Maintaining accountability of office supplies and other equipment (elevator cards, bureau vehicle assignments, etc.)
Supporting ad hoc administrative projects

Requirements

Qualifications/Requirements

Must be a US Citizen.
Must hold an active DoD Top Secret (TS) clearance
Minimum of 4 years of experience as an Executive Assistant directly supporting a senior executive.
Advanced Microsoft Office skills, with an ability to become familiar with DoD-specific programs and software.
Highly Proficient in collaboration, triage of executive requests, and delegation of duties or executive requests.
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
High level of attention to detail with an ability to anticipate, mitigate and follow-up as needed.
Exceptional interpersonal skills
Must be able to work onsite: the primary place of performance will be at FBI facilities in the Washington Metropolitan Area (WMA)/ National Capital Region (NCR)

Benefits

Benefits

OCT offers competitive compensation packages and a full suite of benefits which includes:

Medical, Dental, and Vision insurance
Retirement savings 401K plan provided by an industry leading provider with 3% employer contributions of the employee's gross salary
Paid Time Off and Standard Government Holidays
Life Insurance, Short- and Long-Term disability benefits
Training Benefits

Salary Range: $60,000-$90,000 yearly commensurate with experience, education, etc.

About OCT Consulting

OCT Consulting LLC is a minority-owned, Small Disadvantaged Business (SDB) providing professional services and information technology solutions to the Federal government and commercial clients. Founded in 2013, we bring the advantage of agility in operations along with a management team with a track record of leading successful engagements at major Federal government agencies.

At OCT, we are committed to ensuring equal opportunity for all individuals, recognizing that merit and qualifications are the foundation of our hiring, promotion, and development practices. We believe in creating a work environment where every employee can thrive based on their abilities, skills, and achievements. Our practices are designed to ensure fair treatment and equal access to opportunities for all, regardless of race, ethnicity, gender, sexual orientation, age, abilities, or other personal characteristics. We are dedicated to providing career growth and professional development based on individual merit and fostering a workplace where everyone's contributions are valued and recognized.

Seniority level

Seniority level
Associate

Employment type

Employment type
Full-time

Job function

Job function
Other
Industries
IT Services and IT Consulting

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