Executive Administrator

110 Visa U.S.A. Inc.; United States; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k)

Medical benefits

Paid Time Off

Job summary

Visa is seeking an Executive Administrator to provide direct support to People Team Leaders and assist the broader team. This role involves handling confidential matters, managing complex calendars, coordinating cross-time-zone meetings, and facilitating effective communication across a large, diverse group.

The position requires a proactive, detail-oriented professional with strong organizational and multitasking abilities, capable of working with minimal supervision in a fast-paced

Qualifications

• High School diploma or equivalent or relevant work experience.
• 2+ years of experience supporting executives preferred.
• Proficiency with Microsoft Office, SharePoint, and travel tools.

Responsibilities

• Provide strategic calendar and time management for VP executives.
• Coordinate meetings across multiple time zones under tight deadlines.
• Anticipate scheduling conflicts and offer solutions.
• Maintain meticulous attention to detail to prevent errors.
• Safeguard confidential information in all communications.
• Communicate effectively with diverse stakeholders and teams.
• Assist with travel arrangements and expenses as needed.
• Support team collaboration and cross-functional projects.
• Learn quickly and adapt to changing priorities.
• Ask clarifying questions to ensure task understanding.

Skills

Executive support

Calendar management

Communication

Travel coordination

Office software

Education

High School diploma or equivalent

Tools

Microsoft Office

SharePoint

Copilot/ChatGPT

Concur/Navan

Job description

About Us

Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.

At Visa, you’ll have the opportunity to create impact at scale — tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world.

Join Visa and do work that matters – to you, to your community, and to the world. Progress starts with you.

Job Description

Job Description

The Executive Administrator provides direct administrative support primarily to People Team Leaders within Visa as well as general assistance to other team members. This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices.

As an individual contributor with a primary focus on execution, the Executive Assistant independently solves a range of straightforward and complex problems, analyzes possible solutions using standard procedures, and receives a moderate level of guidance and supervision.

Key Responsibilities:

• Provide comprehensive strategic calendar and time management support for multiple VP executives
• Coordinate meetings, events, and executive engagements across multiple time zones and stakeholders, even under pressure and tight deadlines
• Proactively anticipate scheduling conflicts and recommend solutions to maximize executive effectiveness
• Maintain meticulous attention to detail to prevent mistakes that could impact the entire department
• Adapt to working with diverse personality types to ensure smooth collaboration
• Facilitate effective communication and collaboration while safeguarding confidential business matters
• Work effectively with a large team that includes members of varying levels and roles
• Demonstrate the ability to plan ahead and anticipate potential challenges
• Exhibit a quick learning ability by recognizing patterns and utilizing information to inform decisions
• Proactively ask questions and delve deeper into tasks to ensure thorough understanding

Visa requires at least 3 days in office, expectations of these days will be confirmed by your Hiring Manager.

Qualifications

Basic Qualifications:

• Must have a High School diploma or equivalent or relevant work experience

Preferred Qualifications:

• 2 or more years of work experience
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook, SharePoint; AI tools such as Copilot and ChatGPT; travel tools such as Concur and Navan.
• Experience supporting executives in a fast-paced and dynamic work environment, including heavy and complex calendaring and organization of travel and expenses.
• Proven professionalism, discretion, and ability to handle highly confidential information.
• Proactive, solution-oriented mindset with a strong “can-do” attitude and eagerness to add value.
• Demonstrated ability to multitask, respond quickly and efficiently to changing needs, and effectively prioritize work with strong attention to detail.
• Self-starter who is comfortable working independently with minimal supervision.
• Excellent verbal and written communication skills, with the ability to communicate and collaborate effectively with a diverse range of individuals and teams.
• Strong judgment in setting priorities and interacting with both internal and external stakeholders.
• Ability to anticipate the needs of executives and team members.
• Composed and effective under pressure, with a proven ability to meet tight deadlines.
• Customer service-oriented, team player mentality, with a collaborative approach.

Information for US Applicants

Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.

Work Hours

Varies upon the needs of the department.

Travel Requirements

This position requires travel 5-10% of the time.

Mental/Physical Requirements

This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer

Qualified applicants will receive consideration for employment without regard to race, color religion, sex, national origin, sexual orientation, gender identity, disability or protect veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with the EEOC guidelines and applicable local law.