Executive Administrative Partner, Meta Superintelligence Lab

Meta; Menlo Park (CA); On-site; USD 167,000 - 216,000; Full time

Job summary

A leading technology company in Menlo Park is seeking an experienced Executive Administrative Partner to support a VP. The ideal candidate will have at least 7 years of administrative experience, exceptional organizational skills, and expertise in managing complex calendars and travel plans. This full-time role involves coordinating meetings, handling logistics, and fostering interdepartmental relationships. A competitive salary and benefits package is offered.

Qualifications

• 7+ years of experience providing administrative support to executives.
• Experience coordinating travel logistics for executives.
• 7+ years managing complex calendars and expense reports.

Responsibilities

• Coordinate internal and external meetings.
• Manage complex calendar set-up and movement.
• Prepare expense reports and purchase requisitions.
• Coordinate domestic and international travel.
• Organize strategic offsite events and team meetings.

Skills

Executive Administrative Partner

Calendar Management

Travel Coordination

Communication Skills

Tools

Microsoft Office

Google Suite

Job description

Summary:

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta SuperIntelligence Labs. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.

Required Skills:

Executive Administrative Partner, Meta Superintelligence Lab Responsibilities:

1. Coordinate internal and external meetings

2. Manage complex calendar set-up and movement

3. Prepare expense reports and purchase requisitions

4. Coordinate both domestic and international travel arrangements

5. Organize strategic offsite events and team all-hands meetings

6. Build cross-functional relationships between departments

7. Partner closely with organization lead admins and business leads

8. General office duties as needed

9. This role requires working on-site in our Menlo Park office five days a week

Minimum Qualifications:

Minimum Qualifications:

1. 7+ years of relevant experience providing administrative support to 1 or more executives

2. 7+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives

3. 7+ years of relevant calendar management and expense report management experience for 1 or more executives

4. Experience prioritizing multiple projects

5. Experience with Microsoft Office and Google Suite

Preferred Qualifications:

Preferred Qualifications:

1. Prior or current experience supporting VP's and C-Suite at large scale tech company

2. Consistent track record of ensuring confidentiality and discretion in all partnerships

3. Experience driving events and fostering team collaboration

4. Demonstrates acute attention to detail, responsible, proactive, drives tasks to completion

5. Experience solving complex problems and comparing alternative solutions, trade offs, and different points of view

6. Experience independently managing projects, multi-tasking, and changing direction quickly if needed

7. Experience building and maintaining trust with leadership and partners

8. Experience collaborating and partnering closely with other administrative professionals and key cross functional partners

Public Compensation:

$167,100/year to $215,800/year + bonus + equity + benefits

Industry: Internet

Equal Opportunity:

Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.

Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at [e-mail].