Executive Administrative Partner Menlo Park, CA • Legal, Finance, Facilities & Admin • G and A [...]

Meta; Menlo Park (CA); On-site; USD 5,000 - 197,000; Full time

Job summary

An established industry player is seeking an experienced Executive Administrative Partner to support a dynamic executive team. This full-time, onsite role requires exceptional problem-solving skills, attention to detail, and the ability to manage complex schedules and logistics. The ideal candidate will thrive in a fast-paced environment, demonstrating adaptability and strong communication skills while fostering collaboration across teams. If you are proactive, resourceful, and passionate about supporting leadership, this is an exciting opportunity to contribute to a leading technology company as it shapes the future of social connectivity.

Benefits

Bonus

Equity

Benefits

Qualifications

• 5+ years of experience providing administrative support to executives.
• Experience coordinating travel logistics and managing calendars.

Responsibilities

• Manage complex scheduling and logistics for the executive office.
• Coordinate internal and external meetings and travel arrangements.

Skills

Problem-solving

Attention to detail

Communication skills

Relationship building

Collaboration

Proactivity

Resourcefulness

Education

BA/BS Degree

Tools

Microsoft Office

Google Suite

Job description

Meta is seeking an experienced Executive Administrative Partner to support the Founder’s office. The person in this role will need to be a problem-solver with extreme attention to detail and highly organized given complex needs, heavy volume, and a significant diversity of projects and tasks across the office. This person will manage a complex calendar alongside project and task-based work. Additionally, the ideal candidate will be support-minded, adaptable, have exceptional communication skills, excel at relationship building and collaboration, and be proactive and resourceful in executing projects and tasks across the team and company. This position is full-time and onsite.

Executive Administrative Partner Responsibilities

1. Manage complex scheduling and logistics movements
2. Manage reactive and proactive scheduling
3. Coordinate internal and external meetings
4. Prepare expense reports and purchase requisitions
5. Travel to support large off-sites as needed
6. Support onsite team needs
7. Coordinate both domestic and international travel arrangements
8. Partner closely with org lead admins
9. Communicate key org and company updates to admins and Cross Functional Partner

Minimum Qualifications

1. 5+ years of relevant experience providing administrative support to 1 or more executives
2. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
3. 5+ years of relevant calendar management and expense report management experience for 1 or more executives
4. Experience prioritizing multiple projects
5. Experience with Microsoft Office and Google Suite

Preferred Qualifications

1. Prior or current experience supporting VPs at large scale tech company
2. Consistent track record of ensuring confidentiality and discretion in all partnerships
3. Experience driving events and fostering team environment
4. Demonstrates attention to detail, responsible, proactive, drives tasks to completion
5. Experience independently managing projects, multi-tasking, and changing direction quickly if needed
6. Experience building and maintaining trust with leadership and partners
7. Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
8. Experience in a multi-staffed office environment
9. Experience building, managing and influencing cross-functional business stakeholder relationships
10. Experience managing logistics across multiple teams
11. BA/BS Degree

For those who live in or expect to work from California if hired for this position, please click here for additional information.

About Meta

Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.

$57.36/hour to $196,600/year + bonus + equity + benefits

Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus, equity or sales incentives, if applicable. In addition to base compensation, Meta offers benefits. Learn more about benefits at Meta.

Meta is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.

Meta is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, fill out the Accommodations request form.

Apply for this job and take the first step toward a rewarding career at Meta.