Executive Administrative Partner

United Access; St. Louis (MO); On-site; USD 65,000 - 80,000; Full time

Job summary

A well-established company is seeking an Executive Administrative Partner to support its executive team. This role involves managing administrative tasks, coordinating events, and ensuring effective communication throughout the organization. Ideal candidates will possess exceptional organizational and time-management skills, thrive in a collaborative environment, and demonstrate a high level of professionalism.

Qualifications

• Proven experience as an executive assistant or similar role supporting senior leadership.
• Exceptional skills in creating presentations with minimal direction.

Responsibilities

• Collaborate closely with the executive team to develop strategic deliverables.
• Arrange complex domestic travel itineraries and manage logistics for events.

Skills

Organization

Time Management

Communication

Discretion

Strategic Thinking

Tools

Microsoft Office Suite

Project Management Software

Job description

Join to apply for the Executive Administrative Partner role at United Access

Job Description:

Job Title: Executive Administrative Partner

Location: St. Ann, MO

Pay Range: $65,000 - 80,000 annual base salary

Position Overview:

The Executive Administrative Partner will serve as a trusted and strategic partner to the executive team, ensuring seamless operations and effective communication across the organization. This individual will play a pivotal role in supporting business objectives by managing administrative tasks, coordinating events, and driving communication and change management initiatives.

Key Responsibilities

1. Strategic Support: Collaborate closely with the executive team to develop strategic slide decks, presentations, and reports from minimal input or notes. Ensure the final deliverables reflect a high level of professionalism, clarity, and alignment with organizational goals.
2. Travel Management: Arrange complex domestic travel itineraries, ensuring cost efficiency, smooth transitions, and attention to detail.
3. Event Coordination: Plan and execute executive-level events, including team off-sites, conferences, store visits, and corporate functions. Handle logistics, scheduling, and vendor relations to deliver exceptional experiences.
4. Communication and Change Management: Act as a central communication node for the executive team, crafting and disseminating key messages. Lead change management efforts by ensuring effective communication during organizational transitions.
5. Executive Liaison: Serve as a primary liaison between the executive team and internal stakeholders, fostering collaboration and resolving issues in a timely manner.
6. Trusted Partner: Build and maintain strong relationships with the executive team by demonstrating discretion, reliability, and a high degree of confidentiality.
7. Administrative Excellence: Manage calendars, prioritize tasks, and handle correspondence to ensure the executives’ schedules align with strategic priorities.

Qualifications

1. Proven experience as an executive assistant, administrative partner, or similar role supporting senior leadership.
2. Exceptional ability to create compelling presentations and strategic materials with minimal direction.
3. Strong organizational and time-management skills, with the ability to multitask and adapt to changing priorities.
4. Excellent communication skills, both written and verbal, with proficiency in managing complex information flow.
5. Demonstrated ability to coordinate large-scale events and manage logistical details effectively.
6. Understanding of change management principles and experience in driving effective communication during organizational shifts.
7. High level of discretion and professionalism, with a track record of handling sensitive information securely.
8. Proficiency in relevant software tools, such as Microsoft Office Suite and project management platforms.

Preferred Attributes

1. Proactive mindset with the ability to anticipate needs and challenges.
2. Strong interpersonal skills to foster relationships across diverse teams and stakeholders.
3. Flexibility and adaptability in a fast-paced, dynamic environment.
4. Experience in working with executives in a liaison or advisory capacity.

About The Role

This position requires someone who thrives in a collaborative environment while demonstrating independence and initiative. The Executive Administrative Partner will be instrumental in ensuring the executive team operates at peak efficiency and remains focused on strategic priorities. If you are a detail-oriented, results-driven professional looking to make an impact, we encourage you to apply.

BraunAbility is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Business Development and Sales

Industries

• Automotive