Executive Administrative Partner

Meta; Bismarck (ND); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading tech company in Bismarck is seeking an experienced Executive Administrative Partner to support a VP. This full-time role involves complex calendar management, travel planning, and building relationships across departments. The ideal candidate will have over 4 years of administrative support experience and exceptional communication skills. Competitive hourly compensation is offered, along with bonuses and benefits.

Benefits

Bonus

Equity

Benefits

Qualifications

• 4+ years of relevant experience providing administrative support to executives.
• 4+ years of relevant experience coordinating travel logistics for executives.
• 4+ years of relevant calendar management and expense report management experience.

Responsibilities

• Coordinate internal and external meetings.
• Manage complex calendar set-up and movement.
• Prepare expense reports and purchase requisitions.
• Coordinate domestic and international travel arrangements.
• Organize strategic offsite events and meetings.

Skills

Calendar management

Travel logistics coordination

Relationship building

Problem solving

Communication skills

Microsoft Office

Google Suite

Job description

Summary:

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.

Required Skills:

Executive Administrative Partner Responsibilities:

1. Coordinate internal and external meetings

2. Manage complex calendar set-up and movement

3. Prepare expense reports and purchase requisitions

4. Coordinate both domestic and international travel arrangements

5. Organize space planning, strategic offsite events and team all-hands meetings

6. Build cross-functional relationships between departments

7. Partner closely with org lead admins

8. Communicate key org and company updates to admins and cross functional partners

9. General office duties as needed

Minimum Qualifications:

Minimum Qualifications:

1. 4+ years of relevant experience providing administrative support to 1 or more executives

2. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives

3. 4+ years of relevant calendar management and expense report management experience for 1 or more executives

4. Experience prioritizing multiple projects

5. Experience with Microsoft Office and Google Suite

Public Compensation:

$47.16/hour to $67.50/hour + bonus + equity + benefits

Industry: Internet

Equal Opportunity:

Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.

Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at [e-mail].