Executive Administrative Officer

Saic; Chantilly (VA); On-site; USD 120,000 - 160,000; Full time

Job summary

SAIC in Chantilly, VA seeks an Executive Administrative Officer to support a Satellite Program Office. You will provide direct executive support to program leadership, enable government staff to execute duties efficiently, maintain the office file plan, and back up the Front Office team.

Responsibilities include scheduling, travel authorizations, expense processing, conference coordination, and event support for senior government and military personnel. TS/SCI with poly is required.

Qualifications

• Active TS/SCI clearance with poly eligibility.
• Bachelor's degree plus 10+ years related experience; or Master's with 8+ years; or PhD/JD with 5+ years.
• Experience supporting senior government or military leadership.

Responsibilities

• Provide direct executive support to Satellite Program Office leadership.
• Manage calendars, travel authorizations, and expense reports.
• Maintain office file plan and front office coverage.
• Arrange conference rooms and coordinate meetings with security protocols.
• Assist with event planning and senior-level communications.

Skills

TS/SCI clearance

Executive communication

Education

Bachelor's degree

Master's degree

PhD/JD

Tools

MS Office

Job description

Description

Join a mission‑driven satellite program operating at the forefront of national defense innovation. Our team is developing cutting‑edge technologies that directly support critical Department of War priorities, blending proven solutions with first‑of‑their‑kind capabilities never before applied in space. Working within a fast‑paced acquisition environment, we benefit from streamlined authorities and direct access to senior Government decision‑makers, enabling rapid execution, aggressive schedules, and the use of the most innovative contracting strategies available.

SAIC is seeking self‑directed professionals who thrive in ambiguity, solve complex challenges, and bring diverse expertise to a dynamic environment focused on delivering capability at speed. Success in this mission requires adaptability, initiative, and a willingness to wear multiple hats in support of a high‑impact national security program.

Job Description

SAIC is seeking an Executive Administrative Officer to support a Satellite Program Office on an SAIC program in Chantilly, VA. The customer leads cutting‑edge, innovative space programs, and this role is part of a highly effective, collaborative front‑office team that delivers exceptional support to senior‑level government staff.

As the the Executive Administrative Officer, you will provide direct executive support to Satellite Program Office leadership, enabling government customers to execute their duties and responsibilities efficiently. You will also support Front Office Leadership, maintains the office file plan, and provides back‑up coverage across the Front Office team.

Role Responsibilities to include:

• Provide administrative, project, and logistics support to senior managers, including the Government Program Manager and Front Office Staff that include Military and Civilian personnel.
• Manage senior manager calendars/schedules and coordinate visit requests.
• Process travel authorizations and expense reports.
• Create and maintain office tracking system.
• Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.
• Develops and maintains front office file plan.
• Ensure the office maintains an adequate amount of office supplies and order more as needed.
• Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.

Qualifications

Required Education and Experience

• Bachelors and ten (10) years or more of related experience; Masters and eight (8) years or more experience ; PhD or JD and five (5) years or more experience.
• Active Top Secret/SCIwith the ability to obtain a Poly.
• 3 years of relevant administrative experience supporting Military/IC/Government Civilian Leadership.
• Ability to work in a fast paced, dynamic, and team environment with no supervision.
• Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).
• Strong experience in writing/editing memos and correspondence.
• Excellent computer skills in MS Office (Word, Excel, PowerPoint).
• Ability to communicate with a diverse audience of decision makers with varying levels of programmatic and technical expertise.
• Effective communication, coordination, and customer engagement skills.
• Prior NRO experience a plus!

Target salary range: $120,001 - $160,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.