Executive Administrative Coordinator - Key Accounts

EY; Louisville (KY); On-site; USD 55,000 - 90,000; Full time

Job summary

An established industry player is seeking an Executive Administrative Coordinator to support senior leadership in a dynamic and fast-paced environment. This role is vital in managing high-level administrative tasks, fostering relationships with clients, and ensuring the smooth operation of executive functions. You will leverage your exceptional communication and organizational skills to navigate complex priorities and contribute to the overall success of the team. Join a forward-thinking organization that values integrity and offers a comprehensive benefits package, including a hybrid work model, to support your personal and professional growth.

Benefits

Medical and Dental Coverage

Pension and 401(k)

Paid Time Off

Flexible Vacation Policies

Continuous Learning Opportunities

Qualifications

• 8-10+ years of experience in administrative roles, preferably supporting senior leadership.
• Strong analytical and organizational skills for complex problem solving.

Responsibilities

• Manage daily administrative services for senior executives.
• Coordinate travel, meetings, and events, ensuring all logistics are in place.

Skills

Analytical Skills

Organizational Skills

Research Skills

Communication Skills

Decision Making

Problem Solving

Time Management

Education

BA/BS degree or relevant experience

Tools

MS Word

MS Excel

MS PowerPoint

MS Teams

SharePoint

Outlook

Job description

Join to apply for the Executive Administrative Coordinator - Key Accounts role at EY.

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of yourself. We value your unique voice and perspective to help EY improve. Join us to create an exceptional experience for yourself and contribute to a better working world for all.

The exceptional EY experience. It's yours to build.

EY emphasizes high ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.

Location: Atlanta, Charlotte, Washington DC, Cleveland, Boston, Seattle, Detroit, San Francisco, San Jose, San Mateo, Los Angeles

Join our Enterprise Support Services (ESS) team, where you will be an integral part of our business enablement functions that keep our organization running smoothly. You’ll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you’ll work across teams to provide the knowledge, resources, and tools that help EY teams deliver exceptional service to our clients, succeed in the marketplace, and support the firm’s growth and profitability.

The opportunity

As an Executive Administrative Coordinator, you will provide high-level, specialized administrative, project, and operational support to multiple executives holding leadership positions. You will be closely aligned with the operations, strategies, and business objectives of senior leaders, gaining visibility across their network. You will proactively identify needs and challenges, develop effective solutions, and ensure all preparations and support are in place to enable the executive's success. You will manage confidential projects with judgment and select appropriate methods to meet objectives. As a representative of the executive leaders, you will foster relationships and interact with internal and external clients and stakeholders.

Your Key Responsibilities

1. Manage daily administrative services for eligible partners, principals, managing directors, and directors.
2. Apply specialized knowledge of service lines, sectors, and the operational role of the executive to make independent decisions.
3. Understand key drivers affecting the leader’s role and business priorities to coordinate administrative and project tasks.
4. Identify and resolve administrative issues, analyze problems, and implement solutions to improve efficiency.
5. Build and foster relationships with internal and external business leaders and their administrative staff.
6. Protect confidential and proprietary information and manage data securely.
7. Demonstrate high-level knowledge of QRM policies.
8. Compose, format, and edit non-technical business documents in collaboration with executives and communications professionals.
9. Liaise with service line and core business personnel to track and coordinate executive work/projects, manage information, and respond to requests promptly.
10. Review market and budget reports to create tracking reports, identify action items, and prepare meeting materials.
11. Anticipate and understand leaders’ priorities to manage complex and changing calendars.
12. Coordinate domestic and international travel, events, meetings, and conferences, leveraging appropriate resources.

Skills And Attributes For Success

• Strong analytical, organizational, and research skills for complex problem solving.
• Ability to make independent decisions using discretion and judgment.
• Rapidly understand unfamiliar issues.
• Proactively escalate potential issues.
• Effective and professional communication with all levels, including senior leaders, with sensitivity and diplomacy.
• Navigate organizational structures and sensitive relationships.
• Prioritize and perform multiple tasks simultaneously.
• Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint, and Outlook.
• Ability to work independently.

Minimum Qualifications

• BA/BS degree or relevant experience.
• 8-10+ years of experience, with at least 5-7 years relevant experience.
• Flexibility for overtime and travel as required.
• Primarily onsite work in EY offices, client sites, or meeting locations.

Preferred Qualifications

• 5+ years supporting senior leadership in large organizations or firms.
• Project coordination experience.

What We Offer

We provide a comprehensive compensation and benefits package, including salary ranges based on location and experience, medical and dental coverage, pension and 401(k), paid time off, and a hybrid work model. Our benefits support your physical, financial, and emotional well-being, with flexible vacation policies and time off for holidays and personal needs. We promote continuous learning, personal success, transformative leadership, and a diverse, inclusive culture.

We accept applications on an ongoing basis. If you meet the criteria, please contact us promptly.

EY is committed to building a better working world through trust, assurance, and helping clients grow and transform. We provide equal employment opportunities and accommodations for individuals with disabilities or veterans. For assistance, contact our support team at [e-mail].

Additional Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Professional Services