Executive Administrative Coordinator - Key Accounts

Ernst & Young Advisory Services Sdn Bhd; Los Angeles (CA); On-site; USD 67,000 - 117,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Administrative Coordinator to join their Enterprise Support Services team. In this pivotal role, you will provide specialized administrative, project, and operational support to senior executives, ensuring they have the resources needed for success. Your strong analytical and organizational skills will help you navigate complex challenges and foster relationships across the organization. This opportunity offers a dynamic work environment where you can make a meaningful impact while enjoying a comprehensive benefits package and a culture that values diversity and inclusion.

Benefits

Flexible vacation policy

Continuous learning opportunities

Transformative leadership coaching

Diverse and inclusive culture

Qualifications

• 8-10 years of experience in administrative support roles.
• Strong skills in communication and problem-solving.

Responsibilities

• Provide high-level administrative support to executives.
• Manage complex calendars and coordinate travel arrangements.
• Analyze and resolve administrative issues to improve efficiency.

Skills

Complex problem solving

Analytical skills

Organizational skills

Research skills

Effective communication

Time management

Education

BA/BS degree

Relevant experience

Tools

MS Word

MS Excel

MS PowerPoint

MS Teams

SharePoint

Outlook

Job description

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Other locations: Anywhere in Region

Date: Mar 22, 2025

Requisition ID: 1583316

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. Join us and build an exceptional experience for yourself, and a better working world for all.

Location: Atlanta, Charlotte, Washington DC, Cleveland, Boston, Seattle, Detroit, San Fran, San Jose, San Mateo, Los Angeles

Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You’ll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you’ll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality service to our clients.

The opportunity

As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm. You will proactively identify the needs and challenges of the executive, ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives.

Your key responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors.
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives.
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity.
• Build and foster relationships with internal and external business leaders and stakeholders to support business objectives.
• Protect confidential/proprietary information and manage data and records securely.
• Demonstrate high level firm/service line knowledge of QRM policies.
• Independently compose, format and edit non-technical business documents in conjunction with leader executives.
• Liaise with service line and core business service personnel to track and coordinate executive work/projects.
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials.
• Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars.
• Coordinate domestic/international travel, internal and external events, meetings and conferences.

Skills and attributes for success

• Complex problem solving using strong analytical, organizational and research skills.
• Ability to communicate effectively and professionally with all levels including senior leaders.
• Navigate organizational structures, changing environments and sensitive relationships.
• Prioritize and perform multiple tasks simultaneously.
• Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook.
• Work independently.

To qualify for the role, you must have

• BA/BS degree or relevant experience.
• 8-10 plus years of experience.
• Typically, no less than 5 - 7 years relevant experience.
• Flexible for overtime as required.
• Work primarily onsite in the EY office, client or meeting site.
• Must be flexible to travel.

Ideally, you’ll also have

• 5+ yrs. exp supporting senior leadership level executives in large organization or firm.

What we offer

We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $56,600 to $102,700. The salary range for New York City Metro Area, Washington State and California is $67,900 to $116,700. Individual salaries within those ranges are determined through a wide variety of factors.

Join us in our team-led and leader-enabled hybrid model. Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

EY accepts applications for this position on an ongoing basis. If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

EY exists to build a better working world, helping to create long-term value for clients, people and society.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

For those living in California, please click here for additional information.

EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3.