Executive Administrative Coordinator - Key Accounts

EY; Charlotte (NC); On-site; USD 56,000 - 103,000; Full time

Job summary

An established industry player is seeking an Executive Administrative Coordinator to provide high-level administrative support to senior executives. In this role, you will manage complex calendars, coordinate travel, and ensure effective communication across various levels of the organization. You will play a crucial role in enhancing operational efficiency and supporting the firm's growth. This position offers an exciting opportunity to work in a dynamic environment, where your contributions will directly impact the success of the leadership team. Join a forward-thinking company that values integrity and promotes continuous learning and development.

Benefits

Medical Insurance

Dental Insurance

401(k) Plan

Paid Time Off

Flexible Work Arrangements

Leadership Development Programs

Qualifications

• 8-10+ years of experience supporting senior leadership.
• Strong analytical and organizational skills for complex problem solving.

Responsibilities

• Manage daily administrative services for senior leaders.
• Coordinate executive work/projects and manage information.

Skills

Analytical Skills

Organizational Skills

Communication Skills

Proactive Problem Solving

Multitasking

Discretion and Judgment

Education

BA/BS degree

Relevant Experience

Tools

MS Word

MS Excel

MS PowerPoint

MS Teams

SharePoint

MS Outlook

Job description

Join to apply for the Executive Administrative Coordinator - Key Accounts role at EY

1 week ago Be among the first 25 applicants

Join to apply for the Executive Administrative Coordinator - Key Accounts role at EY

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of you. We value your unique voice and perspective to help EY improve. Join us to create an exceptional experience for yourself and contribute to a better working world for all.

The exceptional EY experience. It's yours to build.

EY emphasizes high ethical standards and integrity among its employees, expecting all candidates to demonstrate these qualities.

Location: Atlanta, Charlotte, Washington DC, Cleveland, Boston, Seattle, Detroit, San Francisco, San Jose, San Mateo, Los Angeles

Join our Enterprise Support Services (ESS) team to be a vital part of our business enablement functions that maintain our organization’s strength. Use your interpersonal and communication skills (verbal and written) to connect with employees at all levels. As an Executive Administrative Coordinator, you will support EY teams by providing knowledge, resources, and tools that enable delivery of exceptional client service, marketplace success, and firm growth and profitability.

The opportunity

As an Executive Administrative Coordinator, you will provide high-level, specialized administrative, project, and operational support to multiple senior executives. You will work closely with leadership to understand their strategies and business goals, proactively identify their needs, and ensure all preparations and support are in place to enable their success. You will handle confidential projects, exercise judgment, and interact with internal and external stakeholders to foster relationships and represent leadership effectively.

Your Key Responsibilities

• Manage daily administrative services for senior leaders.
• Make independent decisions based on your specialized knowledge of the service line, sector, and operational role of the executive.
• Understand key drivers affecting the leader’s role and business priorities to coordinate effectively.
• Identify and resolve administrative issues, analyze problems, and implement solutions to improve efficiency.
• Build relationships with internal and external stakeholders and their administrative staff.
• Protect confidential information and manage data securely.
• Compose, format, and edit business documents in collaboration with leaders and communication professionals.
• Coordinate executive work/projects, manage information, and respond to requests promptly.
• Review market and budget reports, create tracking reports, and prepare meeting materials.
• Manage complex calendars and coordinate domestic/international travel and events.

Skills And Attributes For Success

• Strong analytical, organizational, and research skills for complex problem solving.
• Discretion and judgment in decision-making.
• Ability to quickly understand unfamiliar issues.
• Proactive escalation of potential issues.
• Effective, professional communication skills with all levels, including senior leaders.
• Ability to navigate organizational structures and changing environments.
• Multitasking and prioritization skills.
• Advanced proficiency in MS Word, Excel, PowerPoint, Teams, SharePoint, and Outlook.
• Ability to work independently.

Minimum Qualifications

• BA/BS degree or relevant experience.
• 8-10+ years of experience, with at least 5-7 years supporting senior leadership.
• Flexibility for overtime and travel as needed.
• Primarily onsite work in designated EY offices or client sites.

Preferred Qualifications

• Supporting senior leadership in large organizations or firms.
• Experience in project coordination.

What We Offer

Competitive salary range from $56,600 to $102,700, with additional benefits including medical, dental, pension, 401(k), paid time off, and flexible work arrangements. We promote continuous learning, leadership development, diversity, and inclusion.

EY accepts applications on an ongoing basis. If you meet the criteria, please contact us promptly.

EY is committed to building a better working world through trust, assurance, and transformation, supporting diversity and inclusion, and providing reasonable accommodations for applicants with disabilities.