Executive Administrative Assistant to the Vice President, Workplace Services & Real Estate

RAND Corporation; Washington (District of Columbia); On-site; USD 75,000 - 113,000; Full time

Job summary

A leading organization seeks an Executive Administrative Assistant to support the Vice President of Workplace Services & Real Estate. This role requires strong organizational skills, discretion, and the ability to handle sensitive matters. The assistant will manage scheduling, meetings, and travel while collaborating with corporate officers. Candidates should have at least six years of experience and advanced computer skills. The position is based in multiple locations including Washington DC.

Benefits

Health Insurance

Life and Disability Insurance

Savings Plan

Paid Time Off

Qualifications

• At least 6 years of high-level executive administrative experience.
• Exceptional organizational, communication, and interpersonal skills.

Responsibilities

• Provide high-level executive administrative support to the Vice President.
• Manage scheduling, planning, and supporting meetings and travel.

Skills

Organizational Skills

Communication

Interpersonal Skills

Discretion

Education

BA/BS degree

High School Diploma or GED

Tools

Word

PowerPoint

Excel

Outlook

Job description

Job Type:

Regular

Executive Administrative Assistant to the Vice President, Workplace Services & Real Estate

Position Description

An exceptional opportunity exists to provide high-level executive administrative support to the Vice President, Workplace Services & Real Estate in RAND's Pittsburgh office. This position requires discretion and a professional demeanor, strong organizational skills, the ability to work both independently and collaboratively with the office of the Vice President and its stakeholders inside and outside RAND. The role involves handling multiple tasks within time constraints, exercising good judgment in prioritizing responsibilities, and working closely with other corporate officers and their assistants on sensitive and confidential matters. Responsibilities include scheduling, planning, and supporting meetings, events, and travel for the Vice President. Additional duties may involve assisting with corporate functions and providing backup support as needed. Functional duties for Facilities Planning include managing the Occupancy Management (OM) information, developing procedures for data use, ensuring data accuracy, and supporting application upgrade projects and reporting tool redesigns.

Qualifications

The successful candidate will be a self-starter capable of working independently, demonstrating good judgment, and multitasking effectively with minimal supervision. The position requires at least six years of high-level executive administrative experience, along with exceptional organizational, communication, and interpersonal skills. Discretion in handling sensitive issues, attention to detail, and accuracy are essential. The candidate must be a team player, tactful, courteous, and able to work effectively with individuals at all levels inside and outside RAND. Advanced computer skills in Word, PowerPoint, Excel, and Outlook are required to produce high-quality, error-free documents promptly. Knowledge of facilities planning processes and tools is preferred.

Experience

Minimum of 6 years of high-level administrative assistance experience; a BA/BS degree may substitute for 2 years of experience.

Education

BA/BS degree preferred or equivalent experience; High School Diploma or GED required.

Clearance

US Citizenship is required to obtain a Security Clearance.

Location

Pittsburgh, PA; Santa Monica, CA; Washington DC.

Salary Range

$75,700 - $112,400

RAND considers various factors when making an offer, including the role's responsibilities, candidate's experience, education, skills, and internal equity. This position is eligible for overtime. RAND offers comprehensive benefits including health insurance, life and disability insurance, savings plan, paid time off, and more.

Equal Opportunity Employer