Executive Administrative Assistant to the Principal

Catholic Diocese of Cleveland; Cleveland (OH); On-site; USD 39,000 - 45,000; Full time

Job summary

Saint Ignatius High School in Cleveland, OH is seeking an experienced Executive Administrative Assistant to support the Principal with complex calendars, correspondence, and confidential tasks in a fast-paced, high-visibility role.

The ideal candidate has strong judgment, discretion, excellent communication, and project-management skills, with at least 10 years in an executive office setting; advanced proficiency in Microsoft Office and Google Workspace; previous education office experience

Qualifications

• Minimum 10 years of proven experience in an executive office setting.
• Excellent written and verbal communication skills.
• Educational office experience preferred.

Responsibilities

• Manage the Principal's daily and long-term calendar, including meetings and travel.
• Prepare materials and information for upcoming appointments and meetings.
• Serve as a confidential partner to the Principal and handle sensitive communications.
• Coordinate school events and oversee administrative initiatives with faculty and staff.

Skills

Executive support

Calendar management

Budget management

Communication

Project coordination

Education

Associate's degree or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Position

Executive Administrative Assistant

Saint Ignatius High School | Cleveland, Ohio

Full-Time | 12-Month Position

Hourly Rate: $28–$33

Position Summary

Saint Ignatius High School is seeking an experienced and highly organized Executive Administrative Assistant to provide comprehensive administrative support to the Principal. This highly visible role requires a proactive professional who can anticipate needs, manage competing priorities, coordinate schedules and projects, and serve as a trusted point of contact for the Principal's office.

The ideal candidate will bring strong judgment, discretion, communication, organization, and project-management skills, along with a warm and service-oriented approach. The Executive Administrative Assistant will interact regularly with students, families, faculty, staff, administrators, board members, and external partners.

As a Catholic school rooted in the Jesuit tradition, Saint Ignatius seeks employees who support its mission of educating "Men for Others" and who are willing to participate in the school's Catholic and Jesuit identity.

Schedule

Full-time, year-round position.

12-month position working throughout the calendar year.

Requires flexibility to support school events, meetings, and special projects.

Reports directly to the Principal or other designated administrators.

Essential Responsibilities

Executive Support & Scheduling

• Manage the Principal's daily and long-term calendar, including meetings, projects, and priorities.
• Schedule meetings and travel while prioritizing competing demands and communicating relevant information to participants.
• Balance conflicting priorities and ensure important projects and deadlines are completed.
• Prepare materials and information needed for the Principal's upcoming appointments and meetings.
• Serve as a professional confidant, sounding board, and administrative partner to the Principal.
• Provide proactive support by anticipating the Principal's needs and upcoming responsibilities.

Budget & Contract Administration

• Manage the Principal's office budget.
• Reconcile monthly office expenses with credit card statements.
• Collaborate with academic departments regarding budgets, funding applications, and travel.
• Review, prepare, and produce faculty contracts in collaboration with the Principal and Assistant Principal for Faculty Formation.

School Administration & Reporting

• Work with the administrative team to support the effective operation of the school.
• Prepare and submit significant reports to organizations and agencies including:
• Diocese of Cleveland
• Jesuit Schools Network
• Midwest Province of the Jesuits
• State of Ohio

Handle telephone, email, and postal inquiries and respond or direct them appropriately.

Maintain accurate and confidential administrative information and records.

Events & Communications

• Coordinate and oversee planning and execution of commencement.
• Coordinate and implement large-scale school events throughout the academic year.
• Collaborate with the Principal and faculty and staff members to produce the Peek at the Week weekly newsletter for students, families, and employees.
• Support school communications and publications using appropriate digital tools.
• Experience with Mailchimp is desirable.
• Assist with special projects and additional administrative initiatives as assigned.

Customer Service & Community Relations

• Serve as a primary point of contact for relationships involving the Principal and:
• Students
• Parents and guardians
• Faculty and staff
• Administrators
• Board members
• External partners
• Visitors

Create a warm, professional, confidential, and welcoming environment within the Principal's office.

Provide high-quality service and assistance to members of the Saint Ignatius community.

Qualifications

Required / Preferred

• Associate's degree or equivalent experience preferred.
• At least 10 years of proven experience in an executive office setting.
• Educational office experience preferred.
• Excellent written and verbal communication skills.
• Strong knowledge of standard clerical procedures and office operations.
• Professional telephone and email etiquette.
• Advanced proficiency with Microsoft Office applications, including:
• Word
• Excel
• PowerPoint
• Publisher
• Proficiency with Google Workspace and other administrative technology.
• Experience with office management systems and administrative procedures.
• Strong scheduling, document-management, meeting-coordination, and communication skills.
• Experience with planning and project management.

Core Competencies

• The successful candidate will demonstrate:
• Strong judgment and discretion.
• Exceptional organization and attention to detail.
• Ability to manage multiple priorities with limited supervision.
• Strong problem-solving skills.
• Excellent written, verbal, and electronic communication.
• Ability to work independently and consistently meet deadlines.
• High level of tact, diplomacy, and confidentiality.
• Flexibility and willingness to learn new procedures and technologies.
• Positive and professional demeanor in changing or high-pressure circumstances.
• Strong service orientation.
• Collaborative and innovative approach.
• Ability to interact effectively with individuals at all levels of the school and community.
• Commitment to excellence, honesty, and integrity.
• Willingness to engage in personal education and faith development.

Mission & Faith Expectations

• Understand and support the school's Catholic and Jesuit identity.
• Participate in and contribute to the school's mission.
• Demonstrate respect for the Catholic faith and Jesuit educational tradition.
• Support the school's commitment to educating "Men for Others."
• Embrace a culture in which people are believed in, honored, and cared for.
• Contribute to an environment that recognizes individual talents and accomplishments.
• Support a community committed to excellence, service, justice, and personal growth.

About Saint Ignatius High School

Saint Ignatius High School is a Jesuit college-preparatory school for boys in grades 6–12 located in Cleveland's Ohio City neighborhood. Founded in 1886, the school enrolls more than 1,400 young men and maintains a 25-acre campus with academic, athletic, and community facilities.

The school has a strong tradition of academic excellence, faith formation, and service. Its educational mission seeks to develop students who are competent, concerned, and socially responsible members of their communities.

Saint Ignatius offers numerous Advanced Placement and honors courses and has a long-standing reputation for academic achievement. The school community emphasizes Christian values and the service of faith and justice.

Compensation

Hourly range: $28–$33

Full-time, 12-month employment.

Equal Opportunity & Accommodations

Saint Ignatius High School is an equal opportunity employer committed to a diverse workforce. Applicants who require reasonable accommodation during the application process may contact Human Resources at 216-651-0222 for assistance.