Executive Administrative Assistant, Senior (PMA 271)

Davis Defense Group, Inc.; Wildewood (MD); On-site; USD 75,000 - 90,000; Full time

Job summary

Davis Defense Group, Inc. is seeking an Executive Administrative Assistant, Senior for the Program Management Office at Patuxent River, MD. The role supports the PM and senior staff, coordinating with leadership and external stakeholders in a fast-paced environment.

Ideal candidates have 10 years of relevant experience, with NAVAIR PMA exposure and proficiency in NAVFIT, DTS, MS Teams, SharePoint, and MS Office. The position is on-site with Secret clearance requirements.

Qualifications

• 10 years of combined experience performing duties described in the functional description.
• At least one year of NAVAIR experience, preferably with a PMA, performing duties described in the functional description.

Responsibilities

• Provide front office support coordinating with senior management.
• Provide executive administrative support to the Program Manager (PM) and senior staff of the PMA.
• Format and track correspondences.
• Manage long range schedules and operations schedules for leadership team.
• Process travel authorizations and vouchers via Defense Travel Systems (DTS) for leadership team.
• Develop and update PowerPoint presentations.
• Use MS Office tools, MS Teams and SharePoint sites to control and manage data.

Skills

MS Office Suite

MS Teams

SharePoint

NAVFIT

Education

HS degree or equivalent

Tools

NAVFIT

DTS

MS Teams

SharePoint

MS Office

Job description

Description

Position Title: Executive Administrative Assistant, Senior (PMA 271)

Requisition #:298

Work Environment:On-Site

Position Type:Exempt

Salary Range:$75,000 — $90,000***This is an estimated salary range. Compensation will be commensurate with experience***Location:Patuxent River, MD

Clearance Level Required:Secret

Davis Defense Group, Inc. has secured a stellar reputation as one of the premier Women-Owned Small Business (WOSB) in the aerospace and defense industry, steadfastly supporting the Department of Defense since 2002. A critical combination of vision and dedication to excellence has helped our customers achieve numerous significant milestones on schedule and within budget. Today we employ over 700 personnel around the globe in a mix of analytical, advisory, technical, and support positions. The common thread across our organization is our commitment to our customers and an unwavering dedication to our principle motto: “Mission Focused, Future Ready. Innovating today, Leading tomorrow.”

Functional Description

Provide high-level administrative support to the leadership team of a prominent Program Management Office. As a Senior level EA, conduct research, prepare statistical reports, handle information requests, and perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Regularly interact with senior leadership within the PMA, external stakeholders, and OEM's. The EA works in a fast-paced office environment that demands attention to detail, professionalism, and leadership, with the ability to be the face of the organization. The EA will be a member of the Operations Team and support the smooth operation of the Program Management Office.

Duties and Responsibilities

As an Executive Administrative Assistant, you are responsible for providing front office support coordinating with senior management. Provide executive administrative support to the Program Manager (PM) and senior staff of the PMA. The position would be responsible directly to the PM and be a member of the Operations Staff ensuring the execution of administrative tasks are performed at the highest level in a timely manner.

Specific tasks include:

• Format and track correspondences
• Manage long range schedules and operations schedules for leadership team
• Process FITREPS in NAVFIT for submission
• Process travel authorizations and vouchers via Defense Travel Systems (DTS) for leadership team
• Approve Conference room requests for program office. Assist setting-up classified VTCs
• Develop and update PowerPoint presentations
• Use MS Office tools, MS Teams and SharePoint sites to control and manage data
• Apply business rules and processes to gather, assess, and report data
• Assist and confirm Visit Requests and Security Clearance in Defense Information Systems for Security (DISS)
• Support Onboarding/Off-boarding processes
• Maintain Dashboard & Drumbeat Tracking
• Perform security checks to ensure all security containers are locked and properly denoted on the SF700 logs
• Assist in on boarding/off boarding tasks for new/departing team members
• Maintain and update Program Manager notebook and Read Ahead Binder
• Attend Operations meetings

Required Experience

10 years of combined experience performing duties described in the functional description. At least one year of NAVAIR experience, preferably with a PMA, performing duties described in the functional description

Desired Experience

Experience using the Defense Travel System, security systems for clearance verification, MS Teams and SharePoint, and the MS Office Suite

Education Requirements

HS degree or equivalent

When we review candidates' information, we are looking for the best matches for the position based on the qualifications listed in the job posting. If your skills and experience appear to match an open position, a recruitment services professional or a hiring manager may contact you.

Davis Defense Group, Inc. is committed to maintaining the highest standards of professionalism, integrity and efficiency in our recruitment and hiring processes. As part of our dedication to these values, DDG does not engage with or entertain the services of third-party recruiting agencies for our staffing needs. Thank you for your understanding and cooperation.

At DDG, employment decisions are based on an individual’s capabilities and qualifications. We do not discriminate on the basis of race, color, religion, creed, age, sex, disability, veteran status, marital status, national origin, sexual orientation, gender identity, or any other characteristic protected by law. This commitment to equal opportunity applies to all aspects of employment, including recruitment, hiring, promotions, transfers, terminations, compensation, benefits, and other terms and conditions of employment. If you are a qualified disabled veteran or individual with a disability and need reasonable accommodation to use or access our online system, please contact our Human Resources department at [phone].