Executive Administrative Assistant - Senior Living

Wallick Careers; New Albany (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401K

Gym membership reimbursement

Paid parental leave

Job summary

Wallick Communities in New Albany, OH is seeking an Executive Administrative Assistant to support our executive team. You will manage schedules, coordinate meetings, prepare reports, and handle communications with discretion.

The ideal candidate has an Associate degree or equivalent experience, strong Microsoft Office skills, and the ability to adapt to changing priorities while maintaining confidentiality.

Qualifications

• Associate degree or equivalent experience.
• Proven experience as an executive assistant or similar role, preferably supporting C-Suite executives.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• High level of discretion and confidentiality.
• Flexibility and adaptability to changing priorities and deadlines.

Responsibilities

• Manage and maintain executive schedules, including scheduling meetings, appointments and travel arrangements.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Prepare and edit correspondence, presentations, and reports.
• Screen and prioritize incoming communications, including emails, phone calls and mail, and respond appropriately.
• Addresses resident and vendor complaints with discretion and professionalism.
• Act as a liaison between the executive team and internal departments, external partners, and clients.
• Provide general administrative support, including filing, photocopying, and managing office mail distribution.

Education

Associate degree or equivalent experience

Tools

Microsoft Office

Job description

Description

Executive Administrative Assistant

Location:New Albany, OH
Job Type:Full-Time

Make a Difference—And Own Your Future

Join Wallick Communities, a 100% employee-owned company with over 55 years of experience in providing affordable housing and assisted living for families and seniors across the Midwest. With 1,000+ associates and a mission to open doors to homes, opportunity, and hope, we take pride in fostering a supportive and collaborative work environment where every employee-owner plays a vital role.

A Career with Wallick Means. . .

• Creating Homes for People Who Need It Most:Providingnew beginnings for residents seeking affordable, safe and high-quality housing where they can thrive.
• Pay-on-Demand:access your money as you earn it.
• Exceptional Benefit Package:Health, dental, vision insurance effective within 2 weeks of starting your new job, paid time off, gym membership reimbursement, paid parental leave, 401K, and more!
• Work-Life Balance:Paid time off, including paid parental leave.
• Pay-on-Demand:access your money as you earn it.
• Learning & Support: A supportive team that cares about your continued development, well-being and professional growth.
• Resident Stories That Stay with You: From Henry, who moved into his first-ever home, to Jaci, whose stay at a Wallick community allowed her to achieve homeownership and graduate college, kickstarting her dream career.
• Work-Life Balance:Paid time off, including paid parental leave.
• Career Growth:Tuition reimbursement, training, professional development, and advancement opportunities within a company that invests in its people.
• Employee Owned, Resident Focused: As a 100% employee-owned company, your daily work (supporting our residents) also contributes to your financial future by sharing in our profitability.

What You'll Do:

• Manage and maintain executive schedules, including scheduling meetings, appointments and travel arrangements.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Prepare and edit correspondence, presentations, and reports.
• Screen and prioritize incoming communications, including emails, phone calls and mail, and respond appropriately.
• Addresses resident and vendor complaints with discretion and professionalism.
• Act as a liaison between the executive team and internal departments, external partners, and clients.
• Provide general administrative support, including filing, photocopying, and managing office mail distribution.

What We're Looking For:

• Associate degree or equivalent experience.
• Proven experience as an executive assistant or similar role, preferably supporting C-Suite executives.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of discretion and confidentiality.
• Flexibility and adaptability to changing priorities and deadlines.

Wallick’s Mission & Values

At Wallick Communities, we believe inopening doors to homes,opportunity, and hopefor our residents, associates, and community. Our core values guide everything we do:

• Care– We show compassion and respect for everyone.
• Character– We do the right thing, even when no one is looking.
• Collaboration – We work together to achieve more.

At Wallick, we celebrate Diversity, Equity, Inclusion + Belonging (DEI+B) in our workplace and communities, creating an environment where associates feel welcome, respected, and empowered to bring their authentic selves to the great work they do every day.

For nearly 60 years, it has been at the core of our organization’s culture that all Wallick associates come to a safe and inclusive place to work. Wallick does not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.

Candidates must successfully pass a pre-employment drug screen and physical (completed by our NursePractitioner) and background check.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.