Executive Administrative Assistant I

TQSolutions; Towson (MD); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Tuition remission

Annual leave

Holiday entitlement

Job summary

Towson University is seeking an Executive Administrative Assistant I to support the Dean of the College of Education and oversee the Office of the Dean and its staff. The role involves calendar management, correspondence, and coordination of college events.

The candidate should have a High School Diploma or GED and four years of secretarial experience, plus strong office software skills and discretion in handling sensitive information.

Qualifications

• High School Diploma or GED is required.
• Four years secretarial experience.
• Solid knowledge of office practices and equipment; strong grammar and spelling.

Responsibilities

• Manages the Dean's calendar and correspondence across campus and community groups.
• Prepares college meeting calendars and updates faculty distribution lists.
• Coordinates responses to inquiries from top university officials.
• Maintains minutes and action items for Dean and leadership meetings.
• Plans college events and coordinates facility setup.
• Oversees office support staff and records for COE.

Skills

Secretarial experience

Office communication

Organization

Discretion

Education

High School Diploma or GED

Tools

Word processing

Database

Spreadsheet

Job description

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Job Description - Executive Administrative Assistant I (260000MH)

Job Summary

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivate the intellectual and personal growth of the entire university community.

The Office of the Dean at Towson University is accepting applications for an Executive Administrative Assistant I to serve as Executive Administrative Assistant to the Dean, College of Education (COE) and oversee the operation of Office of the Dean and its support staff.

Responsibilities and Duties

Manages Dean's calendar and correspondences across campus, University System of Maryland, and community groups. Prepares calendar of college monthly meetings each semester. Updates distribution lists of faculty, staff, and adjunct faculty.

Coordinates college and department responses to inquiries from the President, Provost and other campus and community entities.

Collaborates as Dean's Office Liaison with the COE Standing Committees. Assists College Council by maintaining a list of Standing Committee members. Serve as ex officio on the Scholarship and Awards Committee.

Manages agenda for COE Leadership Group meetings: records and maintain minutes of the meetings, follows up on action items. Prepares an agenda of items requiring action for the Dean, Associate Dean and Assistant Dean to respond to when they meet.

Maintains list of faculty searches and vacant faculty lines.

Coordinates technical set up structure for Promotion, Tenure, and Reappointment Committee folders with the Office of Technology Services.

In collaboration with other COE staff members, plans for college events including refreshments and facility set-up.

Collaborate with office staff to help with facility planning and upkeep.

This work schedule may require overtime to support certain college events.

Qualifications and Skills

High School Diploma or GED.

Four years secretarial experience.

Comprehensive knowledge of and skill in the application of office practices, procedures, and equipment; of business english, spelling, grammar, and arithmetic; of USM policies and procedures and the institution's purpose, goals, and procedures. General knowledge of and skill in the use of word processing, database, and spreadsheet software to produce documents and maintain information. Skill in composing a variety of correspondence; in operating manual and automated office equipment; in managing filing systems; in gathering and summarizing information; in maintaining confidentiality and handling sensitive matters with discretion and tact; in interacting with students, public officials and staff at all levels in a courteous and efficient manner; in planning, organizing, prioritizing and executing complicated and continuing assignments without instruction. Ability to communicate effectively both orally and in writing; to understand and follow oral and written instructions; to project a professional and positive image of the institution; to make effective oral presentations; to supervise office operations and staff.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications:

Proficiency in software systems (e.g., Peoplesoft, R25, Stratus).

Salary and Benefits

$48,138 annually and full University benefits that include annual leave, up to 17 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. To learn more about our benefits, please click here . TU also offers a variety of great perks and discounts, which can be found here .

Organization

Academic Affairs Division

Primary Location

Main Campus

Job Posting

Aug 25, 2026

Towson University is an Equal Opportunity Employer. If you need a reasonable accommodation for any part of the employment process, please send an email to:[e-mail]

Towson University is a smoke-free campus.