Executive Administrative Assistant Gen Meds

BioSpace; Morristown (NJ); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Sanofi is seeking an Executive Assistant to support the Head of General Medicines (Gen Med) North America in Morristown, NJ. This role acts as a strategic partner, translating leadership priorities into action within a complex, matrixed organization.

Responsibilities include calendar management across time zones, coordinating leadership reviews, travel logistics, and cross-functional relationship management to enable executive focus on growth and patient outcomes.

Qualifications

• Supports senior executives with strategic priorities and discretion.
• Proven business acumen beyond logistics and scheduling.
• Strong written and verbal communication, multi-tasking in a fast-paced environment.

Responsibilities

• Own complex multi-time-zone calendars and conflict resolution by priority.
• Coordinate leadership cadence reviews, town halls, and off-sites with cross-functional partners.
• Manage travel logistics domestically and internationally with contingency planning.

Skills

Executive support

Autonomy

MS Office

Communication

Time management

Education

High school diploma

Bachelor's degree

Tools

Concur

ServiceNow

Workday

Microsoft Office

Job description

Job title: Executive Assistant, Gen Meds

Location: Morristown, NJ

About The Job

Join the team transforming how healthcare is delivered for chronic and specialty conditions worldwide. In General Medicines, youll help drive meaningful outcomes in diabetes, transplant, and immunology - with the scale and urgency patients deserve.

Overview

The Gen Med Executive Associate serves as a strategic support partner to the Head of General Medicines (Gen Med) North America, one of Sanofi's most critical commercial franchises. This is not a traditional support role it's a position for someone willing to learn the business, who anticipates needs before they arise, and helps translate leadership priorities into action across a complex, matrixed organization. The successful candidate will operate as an extension of the executive, exercising judgment, managing ambiguity, and driving operational excellence that directly enables the leadership team to focus on growth, patients, and strategic decision-making.

Executive & Leadership Team Operations

• Own the end-to-end management of complex, multi-time-zone calendars, proactively resolving conflicts based on business priority
• Orchestrate leadership team cadence business reviews, town halls, off-sites, and strategic planning sessions including content coordination with cross-functional partners
• Coordinate complex domestic and international travel with full logistical ownership, including contingency planning

Stakeholder & Cross-Functional Relationship Management

• Build and maintain a strong network with EAs and business partners across Commercial, Medical, HR, Finance, and Global functions to accelerate execution and information flow
• Represent the Head of Gen Med NA's office with polish and credibility in interactions with senior internal and external stakeholders
• Facilitate communication and coordination across the extended leadership team to ensure alignment on priorities and messaging

Operational Excellence & Governance

• Manage confidential and sensitive business information (organizational, financial, personnel) with the highest level of discretion
• Oversee expense management, and vendor coordination for the leadership office in compliance with Sanofi policy
• Identify opportunities to streamline processes and improve efficiency within the Gen Med NA leadership office
• Support workforce planning logistics, onboarding of senior hires, and organizational announcements

About You

Required Qualifications

• Minimum 5 years of experience supporting senior executives (VP level or above preferred) ideally within a large, matrixed, global organization
• High school diploma/Bachelor's preferred
• Demonstrated business acumen able to understand strategic priorities, market dynamics, and organizational context, not just manage logistics
• Exceptional judgment and ability to operate with autonomy and discretion in ambiguous, fast-moving situations
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Outstanding written and verbal communication skills, with the ability to synthesize complex information clearly and concisely
• Track record of successfully managing multiple high-stakes priorities under pressure

Preferred Qualifications

• Experience in pharmaceutical, biotech, or life sciences, with familiarity with commercial/Gen Med operations
• Familiarity with Sanofi's internal tools and systems (e.g., Concur, ServiceNow, Workday)
• Experience operating in a global, multicultural environment across time zones
• Bachelor's degree or equivalent professional experience

Competencies

• Strategic Thinker Understands the "why" behind priorities and connects the dots across the business
• Proactive & Anticipatory Operates several steps ahead, not reactively
• Trusted Partner Builds credibility and influence with senior stakeholders
• Discreet & High-Integrity Handles the most sensitive matters with total trust
• Master Orchestrator Manages complexity and competing demands with calm precision
• Adaptable & Resilient Thrives amid ambiguity and organizational change
• Continuous Improver Actively seeks ways to improve efficiency and impact

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.
• Discover endless opportunities to grow your talent and drive your career, whether its through a promotion or lateral move, at home or internationally.
• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks gender-neutral parental leave.

All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.

Sanofi US Services and its U.S. affiliates are Equal Opportunity employers committed to a culturally inclusive workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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