Executive Administrative Assistant (Chesapeake Specialty Care)

Univ. of MD Specialty Care Network LLC; Annapolis (MD); On-site; USD 60,000 - 75,000; Full time

Job summary

Univ. of MD Specialty Care Network LLC in Annapolis, MD is seeking an Executive Administrative Assistant to provide high-level support to senior leadership.

You will manage calendars, coordinate meetings, prepare reports, and handle confidential information with discretion. The ideal candidate has 3–5 years of senior admin experience, proficient in Microsoft Office and virtual meeting tools, and strong communication and organizational skills.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 3–5 years of executive or senior administrative support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Ability to work independently and prioritize competing demands.
• Professional demeanor with strong interpersonal skills.

Responsibilities

• Manage executive calendars, schedules, and appointments
• Coordinate meetings, conference calls, presentations, and special events
• Prepare correspondence, reports, presentations, agendas, and meeting minutes
• Screen and direct phone calls, emails, and other communications professionally
• Maintain confidential records, files, and sensitive business information
• Serve as a liaison between executives, staff, and external vendors
• Track deadlines, action items, and follow-up tasks for executive leadership
• Assist with expense reports, budgeting support, and invoice processing
• Organize and maintain office systems and administrative procedures
• Support strategic projects and operational initiatives as assigned
• Handle confidential matters with discretion and professionalism

Skills

Excellent verbal and written коммуника

Education

High school diploma or equivalent; associate or bachelor’s degree preferred

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

Executive Administrative Assistant (Chesapeake Specialty Care)

The Executive Administrative Assistant provides high-level administrative support to senior leadership. This role requires exceptional communication skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Administrative Assistant serves as a trusted partner to executives while ensuring efficient day-to-day operations.

Essential Functions

• Manage executive calendars, schedules, and appointments


• Coordinate meetings, conference calls, presentations, and special events


• Prepare correspondence, reports, presentations, agendas, and meeting minutes


• Screen and direct phone calls, emails, and other communications professionally


• Maintain confidential records, files, and sensitive business information


• Serve as a liaison between executives, staff, and external vendors


• Track deadlines, action items, and follow-up tasks for executive leadership


• Assist with expense reports, budgeting support, and invoice processing


• Organize and maintain office systems and administrative procedures


• Support strategic projects and operational initiatives as assigned


• Handle confidential matters with discretion and professionalism

Education and/or Experience

• High school diploma or equivalent required; associate or bachelor’s degree preferred


• Minimum 3–5 years of executive or senior administrative support experience


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms


• Excellent verbal and written communication skills


• Strong organizational, multitasking, and time-management abilities


• Ability to work independently and prioritize competing demands


• Professional demeanor with strong interpersonal skills

Total Rewards

The referenced base salary range represents the low and high end of Chesapeake Specialty Care salary range for this position.Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications.

Qualifications

Skills

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.