EXECUTIVE ADMINISTRATIVE ASSISTANT (CHARLOTTE, NC)

Compass Group USA; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical

Vision

Life Insurance/ AD

Disability Insurance

Retirement Plan

Paid Time Off

Holiday Time Off

Personal Leave

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Employee Assistance Program

Flexible Spending Accounts (FSAs)

Job summary

Compass Group USA in Charlotte, NC is seeking an Executive Administrative Assistant to support the Executive Vice President of the Strategic Alliance Group. This role will be based in Charlotte, NC.

The successful candidate will manage calendars and travel, coordinate meetings and materials, prepare executive-level presentations, and liaise with cross‑functional teams, while ensuring confidentiality and superior client service.

Qualifications

• Bachelor’s degree required plus 5+ years executive administrative support to a senior level.
• Excellent interpersonal, written and verbal communication skills.
• Exceptional organizational skills; experience coordinating projects, setting priorities, meeting deadlines, and following up with minimum direction.

Responsibilities

• Maintains executive's schedule by planning and scheduling meetings, conferences, and travel.
• Acts as the “face” of the department with executive level poise, answering and directing inquiries effectively while optimizing the executive’s time.
• Organize and prepare executive-level communications and presentations.
• Retrieve and interpret data from SAP and other Legal/Finance systems to support the team.
• Coordinate meetings and conferences, agendas, site locations, and meals with a focus on creativity and expense management.
• Extensive project management.
• Assist with other department duties as assigned.

Skills

Microsoft Office

Interpersonal skills

Written and verbal communication

Education

Bachelor’s degree

Tools

SAP

Job description

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EXECUTIVE ADMINISTRATIVE ASSISTANT (CHARLOTTE, NC)

A family of companies and experiences

As the leading foodservice and support services company, Compass Group USA is known for our great people, great service and our great results. If you’ve been hungry and away from home, chances are you’ve tasted Compass Group’s delicious food and experienced our outstanding service. We have over 284,000 US associates who work in award-winning restaurants, corporate cafes, hospitals, schools, arenas, museums, and more in all 50 states. Our reach is constantly expanding to shape the industry and create new opportunities for innovation. Join the Compass family today!

great people. great services. great results.

Each and every individual plays a key role in the growth and legacy of our company. We know the next big idea can come from anyone. We encourage developing and attracting expertise that differentiates us as a company as we continue to raise the bar.

Job Summary:

This role supports the Executive Vice President of the Strategic Alliance Group for Compass Group, NA. This position will be based in Charlotte, NC.

Responsibilities:

• Maintains executive's schedule by planning and scheduling meetings, conferences, and travel.
• Operates as the “face” of the department with executive level poise, answering and directing inquiries effectively while optimizing the executive’s time.
• Experience / consistent performance in deadline-oriented environment due to tight time restraints and volume of work on a fluctuating basis.
• Organize and prepare executive-level communications and presentations.
• Act as the point of communication and coordination for the teams and their leadership. Gathers information from the team on behalf of the executive.
• Retrieve and interpret data from SAP and other Legal/Finance systems to support the team.
• Liaison effectively with other corporate teams.
• Manage several ongoing reports and disseminate materials, adhering to deadlines.
• Provide documentation and reconciling expenses while monitoring budgets.
• Coordinate meetings and conferences, agendas, site locations, and meals with a focus on creativity and expense management.
• Extensive project management.
• Assist with other department duties as assigned.

Qualifications:

• Bachelor’s degree required plus 5+ years executive administrative support to a senior level executive required.
• Passionate about customer and client service, with a proven track record.
• Excellent interpersonal, written and verbal communication skills.
• Exceptional organizational skills; extensive experience coordinating projects, setting priorities, meeting deadlines, and following up on assignments with minimum direction.
• Knowledge of software: Microsoft Office proficiency (Word, Excel, PowerPoint). Ability to learn company systems quickly in order to extract data and run reports.
• Self-starter; the ability to work with minimum supervision. Must take ownership and be committed to deliver excellence.
• Project management experience with the ability to manage multiple projects at one time.
• Ability to handle sensitive information in a confidential way.
• Ability to demonstrate composure and self-confidence in difficult situations.
• Experience / consistent performance in deadline-oriented environment.
• Operates as a “student always”, seeks to make things better.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Compass Corporate maintains a drug-free workplace.

Applications are accepted on an ongoing basis.

Associates at Corporate are offered many fantastic benefits.

• Medical
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Personal Leave
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.