Executive Administrative Assistant, Bronx Grove Supportive Housing

CAMBA; New York (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

CAMBA is seeking an Executive Administrative Assistant to support program management activities in a dynamic community service organization. The role involves coordination of various administrative tasks, including correspondence, scheduling, and office equipment management, essential for smooth operations. CAMBA values diverse perspectives as part of its inclusive workplace, encouraging varied applicants to join their impactful mission.

Benefits

Health insurance

Dental insurance

403(b) retirement plan with employer match

Paid time off

Paid holidays

Qualifications

• High school diploma or G.E.D. equivalent experience required.
• Proficient in Microsoft Office software.
• Typing speed of 45 words per minute.

Responsibilities

• Assist in coordination of lease-up activities.
• Compose, type and send general correspondence and reports.
• Coordinate and schedule meetings and prepare meeting rooms.

Skills

Proficient experience using Microsoft Office software

Ability to type 45 words per minute

Education

High school diploma or G.E.D.

Job description

Who We Are:CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 73,000 individuals and families, including almost 13,000 youth.CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are in living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

Bronx Grove is a building which was developed and is operated by CAMBA Housing Ventures. The project has 323 total number of dwelling units, 194 units will be supported by social services. There will be an onsite superintendent. The unit distribution is 97 ESSHI units and 97 NY 15/15. CAMBA, Inc. is the on-site services provider. Sixty one apartments, 60% of the units in the building, will be master leased by CAMBA and will house chronically homeless single adults and families who, the head of households, are diagnosed with chronic health conditions. The remaining 129 units are occupied by community residents, who may require some services

Position: Executive Administrative Assistant

Reports To: Program Manager

Location: 261 East 202^nd Street Bronx NY 10458

What the Executive Administrative Assistant Does:

• Assist in coordination of lease-up activities.
• Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
• Provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.).
• Compose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.).
• Copy, collate and file correspondence and various documents weekly.
• Organize and maintain filing system(s).
• Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
• Record, type and distribute minutes of meetings.
• Assist with completion of programmatic reports.
• Provide assistance for special projects including all lease-ups.
• Enter data into automated management information system.
• Ensure all agency forms, staff directory, and profiles are updated weekly
• Ensure that fax and copy machines are in working condition.
• Monitor, troubleshoot, and track all office equipment maintenance issues.
• Schedule all office equipment repairs and servicing as needed.
• Prepare, submit and track all MIS requests for assistance.
• Post, monitor and secure information on all employee and/or client bulletin boards.
• Collect and track employee time and attendance/vacation/comp-time and record into log.
• Provide purchasing/procurement support (i.e.-reconcile purchase orders and invoices).
• Order, receive, track, store and distribute office supplies.
• Assist with the audit of all employees time and attendance data.
• Deliver all employee time sheets to the Payroll department.
• Coordinate and assign staff mail boxes as needed.
• Conduct mail pick ups and/or deliveries.
• May facilitate, monitor and log client’s business phone usage.
• May coordinate, plan and participate in special events.
• May provide administrative support to upper management staff (EVP, SVP, VP, SPD, PD, APD, SPM, PM).
• May arrange and coordinate travel schedules and reservations, and prepare travel vouchers.
• May update appointment calendars.

Minimum Education/Experience Required:

• High school diploma or G.E.D. and/or equivalent experience.

Other Requirements:

• Proficient experience using Microsoft Office software and knowledge of databases.
• Ability to type 45 words per minute.

Compensation: $50,000-$60,000 annually
When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and candidate.This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization.

Status: Full-time (35 hours per week)
Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.