EXECUTIVE ADMINISTRATIVE ASSISTANT 1 - 80887

State of Tennessee; Nashville (TN); Hybrid; USD 61,000 - 76,000; Full time

Job summary

The Tennessee Department of Revenue in Nashville seeks an Executive Administrative Assistant 1 to support executive workflows, calendar management, travel coordination, and cross‑functional collaboration across audit and administration teams.

You will draft and coordinate correspondence, prepare briefing materials, track action items, and liaise with internal and external stakeholders to keep leadership aligned with department goals in a hybrid work environment.

Qualifications

• Graduation from accredited college or university with bachelor's degree.
• Four or more years of full-time professional staff administrative experience or related work.
• Legal/paralegal and/or direct executive administrative experience strongly preferred.

Responsibilities

• Provides direct executive administrative support to Assistant Commissioner, including proactive calendar and correspondence management, travel coordination, scheduling, and receiving and routing of visitors.
• Anticipates executive needs, identifies upcoming deadlines or decision points, prepares relevant background materials, and ensures Assistant Commissioner is positioned for meetings, approvals, and presentations.
• Oversees, tracks, and reports on strategic initiatives and assigned projects, including follow-up on actions.
• Maintains open and regular communication with internal and external customers including Commissioner’s Office, taxpayers, tax practitioners, and others.
• Drafts, reviews, edits, and coordinates correspondence, reports, agendas, presentations, meeting notes, briefing materials, and other executive-level documents.
• Coordinates with other executive and administrative assistants to ensure alignment with Department leadership goals.

Skills

Bachelor's degree

Administrative experience

Legal/paralegal experience

Executive support

Education

Bachelor's degree

Job description

Executive Service

For more information, visit the link below:

https://www.tn.gov/revenue.html

Who We Are And What We Do

The Tennessee Department of Revenue is responsible for the administration of state tax laws and motor vehicle titling and registration laws. The Department collects approximately 87% of state revenue, enforces the revenue laws fairly and impartially to encourage voluntary tax compliance, and apportions collections to the various state funds and local units of government.

Executive Administrative Assistant 1

Department of Revenue Audit Nashville, TN

Annual Salary: $61,200.00- $76,476.00

Closing Date: 09/16/2026

This position is designated as Hybrid with the opportunity for remote work at least one to two days per week

For more information, visit the link below:

https://www.tn.gov/revenue.html

How You Make a Difference In This Role

In this role, you help the Department of Revenue make public services possible. Our vision is to maximize voluntary compliance through transparency, innovation, and engagement. Working with the Assistant Commissioner, you will help ensure the largest and most geographically dispersed department division meets its operational goals consistent with our vision.

Job Overview

This position reports to the Assistant Commissioner over tax audit operations and other functions including liaising with Department of Economic and Community Development. The Executive Administrative Assistant serves as a high-level administrative partner, supporting executive workflow, calendar management, communication coordination, follow-up tracking, and operational support across multiple compliance functions including office and field audit, tax incentive and exemption review, refunds, and other audit-related units as well as directly collaborating with Department Administration and other Revenue divisions.

Key Responsibilities

• Provides direct executive administrative support to Assistant Commissioner, including proactive calendar and correspondence management, travel coordination, scheduling, and receiving and routing of visitors.
• Anticipates executive needs, identifies upcoming deadlines or decision points, prepares relevant background materials, and ensures Assistant Commissioner is positioned for meetings, approvals, and presentations.
• Provides direct support in overseeing, tracking, and reporting strategic initiatives, and assigned projects, including follow-up on assigned actions.
• Provides open and regular communication with multiple internal and external customers including Commissioner's Office, taxpayers, tax practitioners, and others.
• Drafts, reviews, edits, and coordinates correspondence, reports, agendas, presentations, meeting notes, briefing materials, and other executive-level documents.
• Coordinates with other executive and administrative assistants to ensure aligned with Department leadership goals, providing needed, timely responses and general administrative support across Audit Administration groups.

Minimum Qualifications

Graduation from accredited college or university with bachelor's degree AND experience equivalent to four or more years of full-time professional staff administrative experience or related work. Legal/paralegal and/or direct executive administrative experience strongly preferred.

Equality and Diversity

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.