Executive Administrative Assistant

Redhorse Corporation; Washington (District of Columbia); On-site; USD 95,000 - 135,000; Full time

Job summary

Redhorse Corporation seeks an experienced Executive Administrative Assistant to support the Office of the Under Secretary for Science and Innovation at the Department of Energy. You will provide high-level administrative and operational support to senior executives in a fast-paced federal environment.

The role involves complex calendar management, travel coordination, note-taking, briefing materials, and implementing SOPs.

Qualifications

• Bachelor’s Degree in Business Administration, Management, or related field.
• 12+ years of professional administrative support experience.
• Advanced proficiency in Microsoft Office, with Outlook and PowerPoint.

Responsibilities

• Executive Scheduling & Calendar Management for senior leaders.
• Prepare briefing materials and professional notes for meetings.
• Coordinate domestic and international travel and related logistics.
• Support office relocation, events, and project management tasks.
• Draft SOPs, onboarding documents, and administrative process guides.
• Maintain organized records with compliance to standards.

Skills

Communication skills

Discretion

Time management

Professional correspondence

Executive support

Education

Bachelor's Degree in Business Administration/Management or related field

Tools

Microsoft Office Suite

Outlook

PowerPoint

Job description

About The Organization

Now is a great time to join Redhorse Corporation. We are a solution-driven company delivering data insights and technology solutions to customers with missions critical to U.S. national interests. We’re looking for thoughtful, skilled professionals who thrive as trusted partners building technology-agnostic solutions and want to apply their talents supporting customers with difficult and important mission sets.

About The Role

Redhorse transforms the way government uses data and technology. To support this mission, we are seeking an experienced and proactive Executive Administrative Assistant to support the Office of the Under Secretary for Science and Innovation at the Department of Energy (DOE).

In this role, you will deliver high-level, specialized administrative and operational support to senior executive leadership. You will play a crucial part in facilitating the day-to-day operations of an office at the forefront of national scientific advancement and energy innovation, handling non-routine, complex coordination with discretion, precision, and tact.

Key Responsibilities

• Executive Scheduling & Calendar Management: Manage complex executive Outlook calendars, coordinate conference rooms, schedule high-level briefings, and oversee audiovisual/video teleconference setup
• Executive Communications & Note-Taking: Attend strategic meetings, capture detailed notes, monitor and manage executive email correspondence, and prepare professional briefing materials and presentations
• Administrative & Travel Coordination: Coordinate comprehensive administrative workflows, including domestic and international executive travel logistics, timekeeping, and functional unit budget tracking
• Project & Operations Support: Perform project management duties, assist in office relocation and event planning, and determine methods of data collection and analysis for assigned special projects
• Process Improvement & Documentation: Support the drafting and refinement of standard operating procedures (SOPs), onboarding documentation, and administrative process guides
• Records Management: Maintain organized digital and physical filing systems, ensuring compliance with federal recordkeeping standards and data privacy requirements
• Independent Execution: Exercise professional judgment and initiative to resolve non-routine administrative challenges with minimal direction

Required Experience/Clearance

• Bachelor’s Degree (Business Administration, Management, or related field preferred). Four (4) years of additional work-related experience may be substituted for a Bachelor’s Degree
• 12+ years of professional, work-related administrative support experience. A Master’s Degree may substitute for two (2) years of experience
• Software Proficiency: Advanced proficiency in Microsoft Office Suite, with specialized expertise in Outlook and PowerPoint
• Communication Skills: Demonstrated superior written and verbal communication skills, including professional correspondence and briefing preparation
• Adaptability & Initiative: Proven track record of independently prioritizing tasks, managing shifting deadlines, and exercising discretion and tact in an executive environment

Desired Experience

We encourage all candidates who meet the basic requirements to apply, even if you do not have any of the following experience:

• Prior experience providing administrative support within the Department of Energy (DOE) or other federal executive agency headquarters
• Familiarity with federal travel regulations (e.g., Concur/E2 Solutions) for complex domestic and international itineraries
• Experience handling sensitive or classified information within a government environment
• Background in developing executive-level SOPs, workflows, and process documentation

The salary range provided for this position represents the anticipated base salary for successful candidates. Actual compensation will be determined based on a variety of factors, including relevant experience, education, certifications, skills, security clearance level, geographic location, market conditions, and internal equity. In addition to base salary, eligible employees may participate in Redhorse's comprehensive benefits programs and may be eligible for performance-based or other incentive compensation, where applicable.

Redhorse Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected class.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Talent Acquisition at [e-mail]

Redhorse Corporation shall, in its discretion, modify or adjust the position to meet Redhorse’s changing needs. This job description is not a contract and may be adjusted as deemed appropriate in Redhorse’s sole discretion.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.