Executive Administrative Assistant

Evans-Inc.; Washington (District of Columbia); On-site; USD 105,000 - 115,000; Full time

Benefits offered by this job

Annual discretionary bonus

Spot bonus

Peer recognition programs

Paid maternity & paternity leave

Medical/dental/vision benefits

Company-paid life insurance

Disability benefits

401(k) with Evans' contribution

Job summary

Evans, Inc. is hiring an Executive Administrative Support professional to join a FAA contract. You will provide high-level executive administrative and office management support for the front office of a large federal organization, with emphasis on internal customer relationship management.

This on-site role at FAA Headquarters in Washington, D.C. requires 8 years related experience, strong organizational skills, discretion, and ability to manage multiple complex projects and travel logistics.

Qualifications

• Bachelor's degree with 8 years related experience.
• Works effectively and independently with calm organization.
• Manage sensitive information with confidentiality and discretion.
• Demonstrates innovative thinking and resourcefulness.
• Fosters teamwork and collaboration across colleagues.
• Excellent verbal communication for diverse audiences.
• Able to handle multiple projects simultaneously.
• Proficient in MS Office and maintaining SharePoint content.
• Strong organizational skills and ability to prioritize to meet deadlines.

Responsibilities

• Provide program support: maintain executive calendars, action item lists, and detailed task schedules.
• Provide meeting support: scheduling, agendas, minutes, and action items.
• Manage and summarize incoming correspondence for executive leadership.
• Arrange logistics for meetings/events with internal and external stakeholders.
• Coordinate executive travel: analyze requests, arrange travel, compile details.
• Develop or modify procedures related to administration, travel, and workflow.
• Evaluate and maintain office efficiency by planning systems and equipment procurement.
• Maintain content on the client SharePoint site.

Skills

Executive support

Calendar management

Meeting coordination

Travel arrangements

Communication skills

Confidentiality

Multi-tasking

Education

Bachelor's degree

Tools

MS Office

SharePoint

Job description

Description

Evans is hiring Executive Administrative Support resource to join one of their growing contracts supporting the Federal Aviation Administration. This role will provide high-level executive administrative and office management support for the front office of a large federal organization with a strong focus on internal customer relationship management. We are seeking an experienced, vibrant, and engaging professional with close attention to detail, strong organizational skills, and ability to be proactive while delivering simultaneous complex projects and programs with demanding timelines.

Location Details

This role is on-site 5 days/week at the FAA Headquarters in Washington, D.C.

• Provide program support to include maintaining executive leadership calendars, action item lists, and detailed task schedules.
• Provide meeting support to include scheduling, coordinating agendas, managing calendars, taking minutes, and capturing action items.
• Manage and maintain incoming correspondence or memos on behalf of executive leadership, review contents, determine importance and summarize and/or distribute contents to appropriate staff.
• Arrange and handle logistics for executive leadership meetings and events with internal and external stakeholders, including scheduling meetings, coordinating agendas, managing calendars, taking minutes, and capturing action items.
• Coordinate executive travel including analyzing travel requests, making travel arrangements, and compiling travel reservation information to facilitate trip preparation and readiness.
• Develop or modify procedures related to administration, travel, and workflow to ensure effective and efficient operations.
• Evaluate and maintain office efficiency by planning and implementing office systems, procedures and equipment procurement.
• Maintain content on client SharePoint site.

Requirements

• A Bachelor's Degree in any discipline of with 8 years of related experience.
• Works effectively and independently– while projecting sense of calm organization.
• Manage sensitive information with a high-level of confidentiality and discretion.
• Displays innovative thinking, meets challenges with resourcefulness, and generates suggestions for improving work.
• Fosters strong sense of team – promotes collaboration and respect across colleagues.
• Displays excellent verbal/oral communication skills to address a variety of audiences with tact and confidence.
• Able to handle multiple projects at a time.
• Proficient in MS Office applications and maintaining content on SharePoint sites.
• Strong organizational skills and ability to prioritize workload to meet deadlines.
• Demonstrates critical thinking, self-starter attitude, self-awareness, and integrity.
• Understands personal accountability and authenticity in approaching interactions with colleagues and clients.

The Evans Experience

Evans, Inc. is a growing firm doing consequential work. We partner with federal agencies — FAA, Navy, Air Force, and others — to implement technology, develop workforces, and drive lasting organizational change. The work is complex, the stakes are real, and the people we serve depend on us to get it right.

What you'll find here is an environment that rewards curiosity, pushes you to think past the obvious answer, and holds everyone accountable for results. We bring integrity to every engagement and the courage to say what needs to be said, even when it's not the easy path.

We're a tight-knit team of people who genuinely care about the work and each other. If you do your best thinking in an environment that values creativity, honesty, and service — and you want to do it alongside people who hold themselves to the same standard — you'll fit here.

We Take Care of Our Own (Benefits)

We believe one of the major benefits of working at Evans is our award-winning culture of ongoing learning and professional growth, with a focus on collaboration, innovation, flexibility, and wellness. But aside from our culture, we also offer a very comprehensive benefits package:

• Supporting Work-Life Integration
• Professional Development & Educational Assistance w/ Extensive Growth Resources
• Annual Discretionary Bonus, Spot Bonus, and Peer Recognition Programs
• Paid Maternity & Paternity Leave
• Medical/Dental/Vision Benefits
• Company-Paid Life Insurance
• Short-Term & Long-Term Disability Benefits
• Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
• Generous PTO & Paid Holidays
• 401(k) Retirement Plan, Evans' Contribution and 100% Vesting

Work Environment and Physical Demands

• Ability to work in a fast-paced, dynamic environment.

Reasonable accommodations are provided in accordance with ADA. If you are an individual with a disability and would like to request a reasonable workplace accommodation for any part of our employment process, please send an email to HR at evansconsulting.com. Please indicate the specifics of the assistance needed. This option is reserved only for individuals who are requesting a reasonable workplace accommodation. It is not intended for other purposes or inquiries.

Work Authorization

U.S. citizenship or a permanent residency card in the U.S. is required to be an eligible candidate for this opportunity. Employees may be required to hold a specific security clearance depending on the work assignment.

Identity Statement

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

Compensation

Salary is determined by various factors, including but not limited to location, the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $105,000 to $115,000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Evans's total compensation package for employees.