Executive Administrative Assistant

Cemstone Products Company; United States; On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Retirement Plans

Paid Time Off

Wellness Program

Education Assistance

Employee Assistance Program

Job summary

Cemstone / TCC Companies seeks an Executive Assistant to serve as a trusted administrative partner to the Executive Leadership Team, including the CEO, President & COO, and CFO. In-office role Mon–Fri supporting fast-paced operations across multiple locations and business units.

The ideal candidate will anticipate needs, manage priorities, protect executive time, and leverage AI-enabled tools to improve communications and efficiency.

Qualifications

• Superior writing and proofreading capabilities.
• Able to draft reports, business correspondence, and policy manuals; clear communication with team and management.

Responsibilities

• Serve as strategic and administrative partner to the CEO, President & COO, and CFO.
• Manage calendars, schedule meetings, and resolve conflicts.
• Prepare agendas, materials, and executive communications; maintain follow-up system.
• Coordinate travel, space, equipment, and budgets for ELT and teams.
• Support confidential projects and front-line representation of the executive office.

Skills

Superior writing

Draft reports

Confidential information handling

Attention to detail

Education

Bachelor's degree in business administration/communications

Job description

Job Summary: The Cemstone / TCC Companies are seeking a highly organized and detail-oriented Executive Assistant to serve as a trusted administrative and operational partner to the Executive Leadership Team (ELT), including the Chief Executive Officer, the President & Chief Operating Officer, and the Chief Financial Officer.

This position is in-office Monday through Friday. This role supports fast-paced, seasonally driven business operations across multiple locations and business units.

The Executive Assistant anticipates needs, manages competing priorities, and protects executive time.

Key Responsibilities Include:

• Serve as a strategic and administrative partner to the CEO, President & COO, and CFO.
• Execute responsibilities using platforms such as Microsoft 365, OneDrive, Concur, Workday, and possibly NetSuite.
• Manage multiple executive calendars, assess urgency and priorities, and resolve scheduling conflicts.
• Facilitate executive meetings, prepare agendas and materials.
• Develop and own a follow-up system that ensures visibility, accountability, and timely completion of commitments without requiring executive prompting.
• Act as a confidential resource to leadership and support strategic initiatives and special projects.
• Serve as the front-line representative for the executive office, greeting internal visitors, responding to inquiries, and appropriately referring substantive questions and key business issues while following up to ensure resolution.
• Prepare, proofread, and edit correspondence, reports, spreadsheets, presentations, and other confidential materials.
• Prepare professional PowerPoint presentations and materials.
• Leverage AI-enabled tools as a thought partner to improve the quality, clarity, and efficiency of communications, research, and documentation.
• Schedule and arrange internal and external meetings, including space procurement, equipment, and food service arrangements within established budgets.
• Coordinate travel arrangements including airfare, lodging, ground transportation, and related logistics for ELT and internal team members.
• Order and maintain office supplies; manage the distribution of sporting event tickets; sort and distribute incoming mail.
• Proactively identify opportunities to improve efficiency, reduce administrative burden, and strengthen organizational effectiveness.
• Support other internal departments on a project-by-project basis, or where the work is strictly administrative in nature, as prioritized by the ELT.
• Manage a variety of administrative projects requiring independent judgment and action.
• Perform other duties as assigned.

Required Skills:

• Superior writing and proofreading skills.
• Ability to draft reports, business correspondence, and policy and procedure manuals; communicate clearly with team members and management in both positive and difficult situations; and present information to and respond to questions from team members.
• Ability to handle sensitive and confidential information with integrity and sound judgment.
• Strong attention to detail and organizational skills to manage multiple competing priorities effectively.

Experience/Education:

Bachelor's degree in business administration, communications or related field preferred 5+ years in administrative or executive support roles in a corporate environment with proven support of senior executives.

Pay Range for this role is expected to be: $26.00-$34.00 per hour depending on experience and qualifications and is eligible for benefits.

• Medical Insurance
• Dental Insurance
• Life Insurance
• Retirement Plans
• Paid Time Off
• Wellness Program
• Education Assistance
• Employee Assistance Program

Founded in 1927 as Twin City Concrete Products Company, TCC Materials® has developed into a trusted leader in the cementitious manufacturing industry, with a strong presence across North America. As a key player in the specialty packaging, masonry, and hardscaping sectors, we are committed to delivering top-quality products that meet the diverse needs of our customers. With strategically located manufacturing facilities, we serve both the United States and Canada with a broad range of solutions, including pre-mixed concrete, mortars, grouts, tile products, concrete repair materials, hardscape solutions, masonry products, and decorative landscape options. Our products are produced under established brands including: Tenon®, NorthRock®, Cherry Stone®, Spec Mix®, Quikrete®, Akona®, Sakrete®, Rapid Patch®, TechMix®, TechPro®, Conproco®, Pro Masonry®, VERSA-LOK®, Willow Creek®, Borgert®, Amcon®, NorthRock®, LedgeRock®, Novabrik®, Spec-Brik®, Allan Block®, Keystone®, and Anchor®.

We are proud to be an Equal Opportunity Employer. We recognize that a diverse workforce is essential and strongly encourage qualified women, minorities, individuals with disabilities and veterans to apply. Join us in building a diverse and talented workforce that reflects the communities we serve.