Executive Administrative Assistant

Ericsson; United States; Remote; USD 95,500 - 124,950; Full time

Benefits offered by this job

Annual bonus

Health benefits

Vision and dental

401(k) match

Paid time off

Job summary

Ericsson is seeking an Executive Assistant to support the Head of Product & Engineering for BEWS in Santa Clara, California. The role requires a proactive, organized professional with attention to detail and strong communication skills.

You will manage calendars, coordinate travel (domestic and international), process expenses, and serve as a discreet liaison with stakeholders across multiple time zones. The successful candidate has 7+ years of executive support experience in tech and a strong

Qualifications

• 7+ years of experience providing administrative support to senior and C‑level executives.
• Strong organizational skills with the ability to manage multiple tasks and competing priorities effectively.
• Experience coordinating domestic and international travel arrangements.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint); proficiency with CoPilot preferred.
• Strong written and verbal communication skills with a professional and service‑oriented approach.
• Ability to anticipate needs and act proactively with minimal supervision.
• Comfortable working in a fast‑paced environment where priorities can shift quickly.
• High attention to detail in scheduling, documentation, and travel coordination.
• Ability to manage tasks across multiple time zones.
• Demonstrated integrity and discretion when handling confidential information.
• Experience in the technology industry a plus.

Responsibilities

• Calendar and Schedule Management: manage and maintain the executive's calendar, ensuring schedules reflect business priorities and upcoming commitments are well‑prepared for.
• Meeting Coordination: prepare agendas, manage meeting logistics, take notes, track follow‑up action items to ensure productive and efficient meetings.
• Travel Management: coordinate domestic and international travel arrangements, including itineraries, logistics, and necessary travel documentation.
• Expense Management: process and manage travel expenses and reimbursements accurately and in a timely manner.
• Communication Support: serve as a point of contact between the executive and internal/external stakeholders, managing correspondence professionally and ensuring timely responses.
• Information Organization: gather and consolidate information into clear summaries to support the executive's preparation for meetings and decision‑making.
• Relationship Management: build and maintain productive working relationships with internal teams and external contacts to facilitate smooth communication and collaboration.
• Confidentiality: handle sensitive information with discretion and professionalism.
• Ad Hoc Projects: support special projects and tasks as assigned, demonstrating initiative and the ability to work independently.

Skills

Executive support

Calendar management

Travel coordination

Microsoft 365

Communication

Time management

Discretion

Time zones

Tools

Outlook

Teams

PowerPoint

SharePoint

CoPilot

Job description

About this opportunity

Join Ericsson Enterprise Wireless Solutions team as the Executive Assistant supporting the Head of Product & Engineering for Ericsson Enterprise Wireless Solutions (BEWS). This role requires a proactive and organized professional with strong attention to detail, solid communication skills, and experience managing travel logistics and executive calendars. The ideal candidate works well in a fast‑paced environment, handles competing priorities effectively, and manages sensitive information with discretion.

What you will do

• Calendar and Schedule Management: manage and maintain the executive's calendar, ensuring schedules reflect business priorities and upcoming commitments are well‑prepared for.
• Meeting Coordination: prepare agendas, manage meeting logistics, take notes, track follow‑up action items to ensure productive and efficient meetings.
• Travel Management: coordinate domestic and international travel arrangements, including itineraries, logistics, and necessary travel documentation.
• Expense Management: process and manage travel expenses and reimbursements accurately and in a timely manner.
• Communication Support: serve as a point of contact between the executive and internal/external stakeholders, managing correspondence professionally and ensuring timely responses.
• Information Organization: gather and consolidate information into clear summaries to support the executive's preparation for meetings and decision‑making.
• Relationship Management: build and maintain productive working relationships with internal teams and external contacts to facilitate smooth communication and collaboration.
• Confidentiality: handle sensitive information with discretion and professionalism.
• Ad Hoc Projects: support special projects and tasks as assigned, demonstrating initiative and the ability to work independently.

Location

Santa Clara, California. No relocation or sponsorship is offered for this role.

The skills you bring

• At least 7 years of experience providing administrative support to senior and C‑level executives.
• Strong organizational skills with the ability to manage multiple tasks and competing priorities effectively.
• Experience coordinating domestic and international travel arrangements.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint); proficiency with CoPilot preferred.
• Strong written and verbal communication skills with a professional and service‑oriented approach.
• Ability to anticipate needs and act proactively with minimal supervision.
• Comfortable working in a fast‑paced environment where priorities can shift quickly.
• High attention to detail in scheduling, documentation, and travel coordination.
• Ability to manage tasks across multiple time zones.
• Demonstrated integrity and discretion when handling confidential information.
• Experience in the technology industry a plus.

Benefits

• Salary range: California (Marin, San Francisco, San Mateo, Santa Clara counties) – $95,500 – $124,950 USD.
• Short‑Term Variable Compensation: annual bonus based on performance.
• Health: subsidized PPO medical benefit options; HMO option for California employees.
• Vision and dental coverage.
• 401(k) plan with 4% company match and immediate vesting.
• Paid time off: minimum 15 days accrued vacation, up to 3 personal days per year, 11 annual holidays, 8 hours of volunteer time, 80 hours of sick time annually; up to 16 weeks paid maternity leave; 6 weeks parental or adoption leave at 100% pay.

Ericsson is an Equal Opportunity employer. Learn more at our equality statement.