Executive Administrative Assistant

Bass Pro Shops; Town of Springfield (WI); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k Retirement Savings

Paid holidays

Paid vacation

Paid sick time

Job summary

Bass Pro Shops is seeking an Executive Administrative Assistant to provide high-level administrative and operational support to senior leaders. The role requires exceptional professionalism, calendar and travel management, and effective communication across internal and external stakeholders.

The ideal candidate will have 5+ years of executive-level support experience, an Associate's degree or higher preferred, and a strong orientation toward accuracy, discretion, and service.

Qualifications

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional written and verbal communication skills with a people-first mindset.
• Ability to manage multiple priorities independently with accuracy, speed, and discretion.

Responsibilities

• Manage day-to-day tasks for senior leaders, including calendars, travel, meetings, and correspondence with precision.
• Serve as a departmental liaison between senior leaders, internal teams, external partners, and stakeholders.
• Deliver legendary service by interfacing with guests, customers, vendors and all stakeholders.
• Stay ahead of tasks and projects with proactive follow up, follow through, and keeping your leader informed of any changes or delays to deadlines.
• Adaptability in a fast-paced environment through the ability to multitask, shift priorities, and keep things moving with a high attention to detail.
• Bring a high level of organization to the daily, weekly, and monthly workflow.
• Support in the coordination of meetings and events as needed.
• ALL OTHER DUTIES AS ASSIGNED.

Skills

MS Office

Communication

Multitasking

Discretion

Culture familiarity

Professional demeanor

Education

Associate's degree or higher

Tools

Outlook

Word

Excel

PowerPoint

Job description

Position Summary

The Executive Administrative Assistant provides high-level administrative and operational support to senior leaders within Bass Pro Shops. This role demands exceptional professionalism and organizational skills to manage complex schedules, communications, and other initiatives—all while embracing our mission: to inspire everyone to enjoy, love, and conserve the great outdoors.

If you are ready for your next adventure, at Bass Pro Shops, we put People First, investing in our team like no one else. In this fast-paced, high-touch environment, you will gain exposure to a variety of tasks. Our dynamic culture offers opportunities to grow with a passionate and collaborative team. We thrive on TEAMWORK, adaptability and resourcefulness, all while maintaining a service mindset.

Essential Functions

• Manage day-to-day tasks for senior leaders, including calendars, travel, meetings, and correspondence with precision.
• Serve as a departmental liaison between senior leaders, internal teams, external partners, and stakeholders.
• Deliver legendary service by interfacing with guests, customers, vendors and all stakeholders.
• Stay ahead of tasks and projects with proactive follow up, follow through, and keeping your leader informed of any changes or delays to deadlines.
• Adaptability in a fast-paced environment through the ability to multitask, shift priorities, and keep things moving with a high attention to detail.
• Bring a high level of organization to the daily, weekly, and monthly workflow.
• Support in the coordination of meetings and events as needed.
• ALL OTHER DUTIES AS ASSIGNED.

Knowledge, Skills, and Abilities

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional written and verbal communication skills with a people-first mindset.
• Ability to manage multiple priorities independently with accuracy, speed, and discretion.
• Familiarity with Bass Pro Shops’ culture and conservation commitment is a plus.
• Warm and positive demeanor with polished professionalism in every interaction.

Travel Requirements

Minimal; occasional travel for off-site meetings.

Physical Requirements

• Regular computer work, sitting, and standing.
• Occasional walking and lifting (up to 25 lbs).

Independent Judgment

Operate within company policies and values, exercising sound judgment and initiative.

Experience/Qualifications

• Preferred: Associate's degree or higher.
• Required: Minimum 5 years of experience in executive-level administrative support, preferably in a corporate environment.

About Bass Pro Shops

Bass Pro Shops is a leading outdoor retailer with over 35,000 team members serving 200 million customers across North America. Guided by core values- Driven by Passion, Making the Customer #1, Delivering Quality and Value, Teamwork and Family, and Ingenuity and Pioneering Spirit- we foster a culture of care, innovation, and conservation.

Full Time Benefits Summary:

Enjoy discounts on retail merchandise, our restaurants, world-class resorts and conservation attractions!

• Medical
• Dental
• Vision
• Health Savings Account
• Flexible Spending Account
• Voluntary benefits
• 401k Retirement Savings
• Paid holidays
• Paid vacation
• Paid sick time
• Bass Pro Cares Fund
• And more!

Bass Pro Shops is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.

Reasonable Accommodations

Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws.
If you need a reasonable accommodation for any part of the application process, please visit your nearest location or contact us at [e-mail].

Bass Pro Shops