Executive Administrative Assistant

Morgan White Group; Ridgeland (MS); On-site; USD 42,000 - 65,000; Full time

Job summary

Morgan White Group seeks an Executive Administrative Assistant to provide high-level support to the Senior Vice President of the TPA Division. This exempt, salaried role is based at 500 Steed Road, Ridgeland, MS 39157 and reports to the Operations Manager.

Responsibilities include calendar management, meeting coordination, travel arrangements, expense tracking, and cross-functional project support. Strong communication and discretion are essential in a fast-paced environment.

Qualifications

• 3+ years of administrative or operations support experience.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Provide direct administrative support to the SVP, including calendar management, meeting coordination, and travel arrangements.
• Coordinate communication between leadership and departments to support timely execution of initiatives.
• Prepare, format, and distribute reports, presentations, and internal/external communications.
• Assist the Operations Manager with tracking projects, deadlines, and deliverables.
• Coordinate divisional meetings, leadership calls, and events including agenda prep and note-taking.
• Support operational reporting by gathering data and ensuring documentation is distributed
• Maintain organized records and files for the division.

Skills

Organizational skills

Time management

Written and verbal communication

Discretion

Professionalism

Microsoft Office

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

The Executive Administrative Assistant provides high-level administrative support to the Senior Vice President (SVP) of the TPA Division in MWG Administrators and will report to the Operations Manager. The position is an exempt, salary role and is located at 500 Steed Road Ridgeland, MS 39157.

GENERAL JOB DUTIES AND RESPONSIBILITIES:

• Provide direct administrative support to the SVP, including calendar management, meeting coordination, and travel arrangements
• Partner with the Operations Manager on daily operational needs, ensuring alignment on priorities and follow-up items
• Coordinate communication between leadership and departments to support the timely execution of initiatives
• Prepare, format, and distribute reports, presentations, and internal/external communications
• Assist the Operations Manager with tracking projects, deadlines, and departmental deliverables
• Coordinate divisional meetings, leadership calls, and events, including agenda preparation and note-taking
• Support operational reporting by gathering data and ensuring documentation is complete and distributed appropriately
• Maintain organized records, files, and documentation for the division
• Assist with scheduling and logistics for cross-functional initiatives and off-site meetings
• Support expense tracking, invoice processing, and basic budget coordination
• Handle sensitive and confidential information with discretion
• Provide additional administrative and operational support to the leadership team as needed

EXPERIENCE AND EDUCATION REQUIREMENTS:

• 3+ years of administrative or operations support experience
• Experience working with senior leadership and/or operations teams preferred
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• High level of professionalism, discretion, and attention to detail
• Preferred Qualifications:
  • Experience in a TPA, insurance, or healthcare environment
  • Exposure to project coordination, operations, or reporting functions

WORKING ENVIRONMENT:

• Must be able to perform in a very high paced environment and professionally handle interruptions.
• Must have the ability to work under minimal supervision, while able to communicate and collaborate effectively.
• Must be able to prioritize projects, work multiple projects simultaneously, and meet project deadlines.
• Must possess excellent problem solving skills and have keen attention to details.
• Must demonstrate strong written and verbal communication, interpersonal, and relationship building skills.
• Must be able to handle stressful situations appropriately.
• Must maintain confidentiality and privacy in every aspect of the job.

JOB ESSENTIAL REQUIREMENTS:

• Must be able to read, write, and speak English; Spanish is a plus.
• Must have basic typing skills.
• Must be able to work as scheduled.
• Must possess sight and hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of the position as stated above can be fully met.
• Must be able to bend, stretch, reach, and sit or stand at a desk during 85% of the workday.
• Must be able to lift, stoop, and carry small equipment items and supplies, possibly weighing up to 20lbs.

REASONABLE ACCOMODATIONS:

Morgan White Group will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job, unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to Morgan White Group.

EQUAL OPPORTUNITY EMPLOYER:

MWG is an Equal Opportunity Employer, committed to the principles of the EEOC. All employment decisions are based upon each person's qualifications, abilities, and performance. Our company works to provide an environment where human dignity prevails and all employees and applicants for employment receive equal consideration and fair treatment, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.