Executive Administrative Assistant

Lincoln Financial Group; Radnor, Northern (Delaware County, KY); Hybrid; USD 75,000 - 99,000; Full time

Job summary

Lincoln Financial Group in Radnor, PA is seeking an Executive Admin Assistant to support the Corporate Leadership Group (CLG). You will manage calendars, coordinate travel, prepare meetings and documents, screen communications, and handle confidential information with discretion.

This is a hybrid role with three days in the office. The company highlights leadership development, defined career tracks, and a comprehensive benefits package as part of Lincoln's total rewards.

Qualifications

• High school diploma or GED or an associate degree in lieu of experience.
• 3–5+ years of clerical or administrative support in a complex corporate environment.
• Strong written and verbal communication skills.
• Ability to work with others in a team environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated solid relationship management skills with internal and/or external clients.

Responsibilities

• Communicating and coordinating CLG member instructions with departments and stakeholders.
• Handling confidential information and coordinating with external parties as needed.
• Preparing CLG members for meetings, gathering materials, and organizing references.
• Drafting correspondence, memos and documents for CLG review and approval.
• Producing complex reports and presentations, including research and data summarization.
• Proofreading documents and presentations for accuracy.
• Screening calls, letters and visitors for CLG members and providing information as needed.
• Managing CLG calendars, meetings and travel arrangements.

Skills

Microsoft Office

Communication skills

Teamwork

Relationship management

Clerical experience

Education

High school diploma or GED

Associate degree (in lieu of experience)

Job description

Be Aware of Fraudulent Recruiting Activities: Lincoln values the privacy and security of every applicant and urges all applicants to diligently protect their sensitive personal information from scams targeting job seekers. These scams can take many forms including fake employment applications, bogus interviews and falsified offer letters.

Lincoln will not ask applicants to provide their social security numbers, date of birth, bank account information or other sensitive information in job applications. Additionally, our recruiters do not communicate with applicants through free e-mail accounts (Gmail, Yahoo, Hotmail) or conduct interviews utilizing video chat rooms. We will never ask applicants to provide payment during the hiring process or extend an offer without conducting a phone, live video or in-person interview. Please contact Lincoln's fraud team at [e-mail] if you encounter a recruiter or see a job opportunity that seems suspicious.

Select how often (in days) to receive an alert:

Alternate Locations: Radnor, PA (Pennsylvania)

Work Arrangement:

Hybrid : Employee will work 3 days a week in a Lincoln office

Relocation assistance:is not available for this opportunity.

Requisition #:76706

The Role at a Glance

The Executive Admin Assistant, Administrative Services position will perform and deliver on routine and progressively more non-routine assignments for their assigned areas of responsibility independently in accordance with established procedures and guidelines. They will provide a full range of administrative support for assigned Corporate Leadership Group (CLG).

What you'll be doing

• Communicating and/or coordinating assigned CLG member(s) instructions and/or desires with various departments and/or internal/external stakeholders.
• Furnishing and obtaining information from other CLG members and/or external stakeholders which may be confidential in nature.
• Preparing assigned CLG members for meetings by creating, gather, and/or organizing material, identifying key questions to be prepared to answer and preparing reference material in an effective structure.
• Preparing correspondence, memorandum, and documents, which may be confidential in nature for the CLG member(s) review and approval.
• Preparing complex reports and presentations including preparing special reports through conducting research to add value to material and/or gathering and summarizing information and/or data.
• Proofreading complex documents, presentations, and reports for grammatical and typographical errors.
• Receiving and screening telephone calls, letters, and/or visitors for the assigned CLG member(s) including, answering routine questions, obtaining and furnishing information to save CLG member(s) time.
• Greeting and directing CLG member’s visitors and acting as primary resource for internal and external contacts, facilitating a professional image of LFG.
• Managing assigned CLG member(s) calendar and schedule meetings, conferences, and appointments including managing availability and commitments to ensure clear priorities and optimum use of time.
• Arranging and coordinating assigned CLG member(s) travel including preparing itineraries.
• Planning, organizing, and facilitating special projects requested by assigned CLG members.
• Planning and coordinating special events as needed.
• Organizing and maintaining assigned CLG member(s) correspondence and records, following up on pending matters as needed.
• Sorting, reviewing, and distributing assigned CLG member(s) mail.
• Entering assigned CLG member(s) expenses reports into appropriate systems.
• Processing invoices for prompt payment as needed.
• Ordering supplies and coordinating routine maintenance and repairs to office equipment as needed.
• Provides coverage for corporate reception during lunch or paid time off (PTO) as needed.

What we’re looking for

• High School diploma or GED or minimum associate degree in lieu of required experience
• 3 - 5+ years of clerical and/or administrative support experience in a complex corporate environment supporting senior and/or executive management aligned with the responsibilities for this position
• Demonstrates strong written and verbal communication skills
• Ability to work with others in a team environment
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated solid relationship management skills with internal and/or external clients (e.g. management, peers, colleagues, customers).
• Demonstrates strong interpersonal skills with a collaborative style

What’s it like to work here?

At Lincoln Financial, we love what we do. We make meaningful contributions each and every day to empower our customers to take charge of their lives. Working alongside dedicated and talented colleagues, we build fulfilling careers and stronger communities through a company that values our unique perspectives, insights and contributions and invests in programs that empower each of us to take charge of our own future.

What’s in it for you:

Clearly defined career tracks and job levels, along with associated behaviors for each of Lincoln's core values andleadership attributes

Leadership development and virtual training opportunities

Free financial counseling, health coaching and employee assistance program

Tuition assistance program

Work arrangements that work for you

Effective productivity/technology tools and training

The pay range for this position is$35.87 - $47.83with anticipated pay for new hires between the minimum and midpoint of the range and could vary above and below the listed range as permitted by applicable law. Pay is based on non-discriminatory factors including but not limited to work experience, education, location, licensure requirements, proficiency and qualifications required for the role. The base pay is just one component of Lincoln’s total rewards package for employees. In addition, the role may be eligible for the Annual Incentive Program, which is discretionary and based on the performance of the company, business unit and individual. Other rewards may include long-term incentives, sales incentives and Lincoln’s standard benefits package.

About The Company

Lincoln Financial (NYSE: LNC) helps people to confidently plan for their version of a successful future. We focus on identifying a clear path to financial security, with products including annuities, life insurance, group protection, and retirement plan services.

With our 120-year track record of expertise and integrity, millions of customers trust our solutions and service to help put their goals in reach.

Lincoln Financial Distributors, a broker-dealer, is the wholesale distribution organization of Lincoln Financial. Lincoln Financial is the marketing name for Lincoln Financial Corporation and its affiliates including The Lincoln National Life Insurance Company, Fort Wayne, IN, and Lincoln Life & Annuity Company of New York, Syracuse, NY. Lincoln Financial affiliates, their distributors, and their respective employees, representatives and/or insurance agents do not provide tax, accounting or legal advice.

Lincoln is committed to creating an inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Be Aware of Fraudulent Recruiting Activities

Lincoln will not ask applicants to provide their social security numbers, date of birth, bank account information or other sensitive information in job applications. Additionally, our recruiters do not communicate with applicants through free e-mail accounts (Gmail, Yahoo, Hotmail) or conduct interviews utilizing video chat rooms. We will never ask applicants to provide payment during the hiring process or extend an offer without conducting a phone, live video or in-person interview. Please contact Lincoln's fraud team at [e-mail] if you encounter a recruiter or see a job opportunity that seems suspicious.

Additional Information

This position may be subject to Lincoln’s Political Contribution Policy. An offer of employment may be contingent upon disclosing to Lincoln the details of certain political contributions. Lincoln may decline to extend an offer or terminate employment for this role if it determines political contributions made could have an adverse impact on Lincoln’s current or future business interests, misrepresentations were made, or for failure to fully disclose applicable political contributions and or fundraising activities.

Any unsolicited resumes or candidate profiles submitted through our web site or to personal e-mail accounts of employees of Lincoln Financial are considered property of Lincoln Financial and are not subject to payment of agency fees.

Lincoln Financial ("Lincoln" or "the Company") is an Equal Opportunity employer and, as such, is committed in policy and practice to recruit, hire, compensate, train and promote, in all job classifications, without regard to race, color, religion, sex, age, national origin or disability. Opportunities throughout Lincoln are available to employees and applicants are evaluated on the basis of job qualifications. If you are a person with a disability that impedes your ability to express your interest for a position through our online application process, or require TTY/TDD assistance, contact us by calling [phone].

This Employer Participates in E-Verify. See the E-Verify notices.