Executive Administrative Assistant

Aumni; Portland (OR); On-site; USD 70,000 - 90,000; Full time

Job summary

JPMorgan Chase & Co. is seeking an Executive Administrative Assistant to support the Natural Capital team. The role requires strong organization, discretion, and multi-tasking in a fast-paced environment, with responsibility for calendars, travel, events, and communications.

Five days in office, collaboration with senior leaders, and processing confidential information with professionalism are expected. The position offers competitive benefits and exposure to a global financial organization.

Qualifications

• 5+ years of experience providing executive or senior administrative support to senior leadership.
• Experience managing complex executive calendars and travel.
• Strong organizational, project management, and prioritization skills.
• Exceptional written and verbal communication abilities.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
• Experience coordinating meetings, events, conferences, and executive-level engagements.
• Ability to work independently with minimal supervision while exercising sound judgement.
• Proven ability to manage confidential information with discretion.
• Strong attention to detail and commitment to operational excellence.

Responsibilities

• Manage complex executive calendars, including scheduling meetings across multiple time zones and coordinating internal and external participants.
• Serve as an Executive Travel Coordinator for domestic and international travel including flights, hotels, transportation, itineraries, visas and travel documentation, budgets and invoices, and expense reports.
• Support travel arrangements, conference registration and other logistics as needed for assigned departments.
• Handle confidential and sensitive information with professionalism and discretion.
• Coordinate meetings for committees and internal groups; track action items, approvals and follow-up actions; draft minutes.
• Plan and support internal and external events including orientation programs, townhalls, networking events, leadership programs, and office functions.
• Maintain efficient office operations and assist with facility-related needs and requests.
• Assist with visitor logistics and hospitality arrangements.
• Provide general administrative support to the office and broader team as needed.
• Assist with drafting executive, administrative and office related communications.
• Provide administrative and project support for cross-functional committees and working groups.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Communication

MS Office

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Job description

Become an integral part of the JPMorgan Natural Capital (NC) team, working in a dynamic organization where each day is unique!

As an Executive Administrative Assistant in Natural Capital, you will be highly organized, proactive, and service-oriented in your support of senior leaders and departments. As a successful EA, you will manage multiple priorities in a fast-paced environment, thrive in a respectful team setting, and consistently demonstrate exceptional attention to detail, sound judgment, professionalism, and discretion with confidential information.

Job Responsibilities

• Manage complex executive calendars, including scheduling meetings across multiple time zones and coordinating internal and external participants.
• Serve as an Executive Travel Coordinator for domestic and international travel including flights, hotels, transportation, itineraries, visas and travel documentation, budgets and invoices, and expense reports. Prepare detailed travel itineraries and monitor for travel disruptions, making adjustments as needed.
• Support travel arrangements, conference registration and other logistics as needed for assigned departments.
• Handle confidential and sensitive information with professionalism and discretion.
• Coordinate meetings for assigned Committees and internal groups as well as prospective clients and other external parties by preparing materials and presentations; tracking action items, approvals and follow-up actions; drafting and managing minutes; and handling meeting logistics.
• Plan and support internal and external events including logistics, materials, and technology needs for new employee orientation programs, Quarterly Townhalls, networking events, leadership programs, office functions, and other assigned events.
• Maintain efficient office operations and assist with facility-related needs and requests. Maintain common areas, conference rooms, and shared office spaces to ensure a professional work environment.
• Assist with visitor logistics and hospitality arrangements.
• Provide general administrative support to the office and broader team as business needs require.
• Assist with drafting executive, administrative and office related communications.
• Provide administrative and project support for cross-functional committees and working groups.

Required qualifications, capabilities and skills

• 5+ years of experience providing executive or senior administrative support to senior leadership.
• Demonstrated experience managing complex executive calendars and travel.
• Strong organizational, project management, and prioritization skills.
• Exceptional written and verbal communication abilities.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
• Experience coordinating meetings, events, conferences, and executive-level engagements.
• Ability to work independently with minimal supervision while exercising sound judgement.
• Proven ability to manage confidential information with discretion.
• Strong attention to detail and commitment to operational excellence.

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals. Showcase your professional acumen, communication skills and flexibility while delivering flawless work output in this role.