Executive Administrative Assistant

Next Frontier Capital; Plantation (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Tuition reimbursement

Mental health support

On-site health centers

Job summary

Chase is seeking an experienced executive assistant to support senior leadership with calendar management, correspondence, travel logistics, and event planning. You will coordinate internal and external meetings, handle confidential information with discretion, and help maintain department documentation and processes.

The role emphasizes strong communication, organization, and mentoring of other administrative staff, with exposure to regional admin projects and executive-level interactions.

Qualifications

• At least five years of administrative experience.
• Advanced organizational skills.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities, including calendar management.
• Experience with process improvement/standardization and training or mentoring other administrative professionals.

Responsibilities

• Screen incoming calls and prioritize and handle sensitive information with discretion.
• Coordinate logistics for internal and external meetings.
• Arrange complex domestic and international travel.
• Plan and execute internal/external events, including catering and transportation.
• Process invoices and T&E expense claims in compliance with policies.
• Support staff onboarding/offboarding, including equipment requests and system access coordination.
• Draft high-quality emails and communications for all levels of the organization.
• Maintain department documentation (e.g., org charts, executive bios).
• Anticipate needs and flag issues/delays in advance.
• Support regional admin processes, templates, and best practices; train/coach Market Director admin staff.
• Maintain complex, detailed calendars.

Skills

Administrative experience

Organizational skills

Discretion and judgment

Communication skills

Prioritization / calendar management

Education

College degree

Tools

Microsoft Office

Job description

Job responsibilities

• Screen incoming calls, prioritize appropriately, and use discretion with sensitive information
• Coordinate logistics for internal and external meetings
• Arrange complex domestic and international travel
• Plan and execute internal/external events, including catering and transportation
• Process invoices and T&E expense claims in compliance with policies and guidelines
• Support staff onboarding/offboarding, including equipment requests and system access coordination
• Draft high-quality emails and communications for all levels of the organization
• Maintain department documentation (e.g., org charts, executive bios)
• Proactively manage routine activities, anticipating needs and flagging issues/delays in advance
• Support client materials and operational excellence: edit spreadsheets/presentations, print/bind as needed, and develop/standardize/improve regional admin processes, templates, and best practices; coordinate regional deliverables and milestones; train/coach Market Director admin staff
• Maintain complex, detailed calendars

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced organizational skills
• Discretion and good judgment in confidential situations, and proven experience interacting with seniormanagement
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• Experience with process improvement/standardization and training or mentoring other administrative professionals

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus
• Project Management
• AI proficiency

Chase is a leading financial services firm, helping nearly half of America’s households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

Equal Opportunity Employer/Disability/Veterans

Our Consumer & Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We’re proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions – all while ranking first in customer satisfaction. Showcase your professional acumen, communication skills and flexibility while delivering flawless work output in this role.