Executive Administrative Assistant

Suja Life, Inc.; Oceanside (CA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Parental leave

401(k) match

Paid time off

Juice benefits

Job summary

Suja Life in Oceanside, CA seeks an Executive Administrative Assistant to partner with the CEO and leadership team, delivering proactive, confidential admin support that enables executives to operate at their highest level. This role acts as a force multiplier, ensuring time, priorities, and communications are managed with precision.

The successful candidate will manage calendars, coordinate meetings, travel, and prepare briefing materials, while maintaining discretion and professionalism in a

Qualifications

• 5+ years of experience supporting senior executives in a fast paced corporate environment.
• Public company experience preferred.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication with executive-level polish.
• Proven ability to manage calendars and high-stakes meetings.

Responsibilities

• Manage complex calendars for the CEO and leadership team, balancing priorities and external commitments.
• Coordinate meetings, including board-adjacent sessions, earnings-related activities, and cross-functional reviews.
• Arrange logistics for virtual and in-person meetings with agendas and materials.
• Serve as a trusted gatekeeper, managing access and competing priorities with discretion.
• Prepare executive communications and briefing materials.
• Coordinate travel arrangements and itineraries for executives.
• Oversee administrative workflows and provide guidance to direct reports.

Skills

Calendar management

Executive support

Communication

MS Office proficiency

Cross-functional coordination

Tools

Microsoft Office

Outlook

Teams

PowerPoint

Excel

Job description

• Pay or shift range: $90,000 USD to $110,000 USD
  The salary range listed is the expected pay range for this position. Final compensation will be based on skills, experience, location, qualifications, and other job-related factors permitted by applicable law.

Description

Position Summary

The Executive Administrative Assistant is a trusted partner to Suja Life’s Chief Executive Officer and Executive Leadership Team, providing proactive, highly organized, and confidential administrative support that enables executive leaders to operate at their highest level. This role serves as a force multiplier for the CEO and Executive Leadership Team, ensuring executive time, priorities, communications, and logistics are managed with precision and discretion. The EAA must demonstrate exceptional judgment, anticipation, and professionalism while supporting senior leaders in a fast paced, highly visible setting.

Schedule

• The role is expected to be on-site approximately 2 days per week, with additional in-office days as needed.

Essential Duties and Responsibilities

Executive Calendar & Meeting Management

• Manage complex, dynamic calendars for the CEO and Executive Leadership Team, balancing internal priorities with external commitments.
• Coordinate executive meetings, including leadership team meetings, Board adjacent sessions, earnings related activities, and cross functional reviews.
• Schedule and manage logistics for virtual and in person meetings, including agendas, materials distribution, conference room coordination, and follow up.
• Anticipate scheduling conflicts and proactively recommend solutions that optimize executive effectiveness and decision-making flow.

CEO Support

• Provide direct administrative support to the CEO with heightened attention to confidentiality, accuracy, and responsiveness.
• Coordinate logistics for Board related activities, executive offsites, earnings preparation, and other time sensitive CEO priorities.
• Act as a trusted gatekeeper, exercising sound judgment in managing access, requests, and competing priorities.
• Support preparation and coordination of executive communications and briefing materials as directed.
• Provide day to day administrative support to members of the Executive Leadership Team, ensuring consistency and alignment across executive operations.
• Assist with preparation of presentations, reports, and executive correspondence.
• Coordinate executive travel arrangements and itineraries as needed.
• Track action items and follow ups from executive meetings to support accountability and execution.

Office & Administrative Operations

• Support executive level administrative operations, including conference room scheduling, meeting logistics, and executive office coordination.
• Partner with the CAO’s organization on special projects, executive initiatives, and administrative process improvements.
• Maintain organized digital and physical filing systems for executive materials.
• Serve as a central point of coordination for executive administrative workflows, ensuring professionalism and consistency.
• Provide day to day oversight and support of a direct report, including task delegation, coaching, and performance feedback
• Confidentiality & Compliance
• Handle highly sensitive and confidential information with discretion, professionalism, and sound judgment.
• Maintain professionalism and discretion in all interactions with executives, Board members, and external stakeholders.
• May perform similar and incidental duties as required.

Job Qualifications & Experience

• 5+ years of experience supporting senior executives in a fast paced corporate environment; public company experience preferred.
• Demonstrated success managing complex executive calendars and coordinating high stakes meetings.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills with executive level polish.
• High proficiency in Microsoft Office and collaboration tools (Outlook, Teams, PowerPoint, Excel).
• Proven ability to work independently, anticipate needs, and adapt in a dynamic environment.

Other Abilities

• Judgment & Discretion: Handles sensitive information with integrity and care.
• Anticipation & Ownership: Thinks ahead and takes ownership of outcomes.
• Executive Presence: Represents the CEO and Executive Leadership Team with professionalism and credibility.
• Adaptability: Thrives amid shifting priorities and evolving business needs.
• Collaborative Mindset: Builds strong partnerships across the executive team and broader.

Working and Environmental Conditions

• Typically functions in an office environment.
• Use of computer, keyboard, and telephone required.
• Requires occasional work on nights and weekends to support the executive team as needed.

Physical Demands

• Requires sitting for extended periods.
• Requires time in front of a computer screen for extended periods of time.
• Occasional lifting of equipment that may weigh up to 20 lbs.

Why Join Suja?

We’re proud to offer a competitive benefits package that supports your well-being, including:

• Medical, dental, vision, life insurance, and more
• Paid Parental Leave – 12 Weeks at 100% Pay
• 401(k) match to help you plan for the future
• Paid time off: vacation, sick days & holidays
• Juice benefits: yes, we keep you fueled and refreshed!

Compensation

• $90,000-$110,000

#INDHP

Suja Life is proud to be an equal-opportunity employer seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic. The Company complies with all federal/local/state regulations regarding pay.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.