Executive Administrative Assistant

Lee Hecht Harrison Nederland B.V.; Norridge (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading staffing firm is seeking an Executive Administrative Assistant to support senior executives in Norridge, IL. You will manage schedules, prepare correspondence, and maintain office operations. The ideal candidate has 5-10 years of experience and strong organizational skills. This is a contract-to-hire position with a pay range of $35-$45 per hour depending on experience, with various benefit offerings including medical and 401K.

Benefits

Medical benefits

Dental insurance

401K plan

Paid Sick Leave

Qualifications

• 5–10 years of experience as an Executive Assistant or Senior Administrative Assistant.
• Ability to prioritize tasks and work independently.
• Experience in finance, property management, or manufacturing environments is a plus.

Responsibilities

• Manage calendars and schedule meetings for senior executives.
• Prepare executive correspondence and reports.
• Screen calls and handle confidential communications.
• Order supplies and manage vendor relationships.
• Coordinate catering for internal and external meetings.
• Assist with project development and tracking deadlines.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Initiative

Bilingual in Spanish

Job description

Executive Administrative Assistant

The Executive Administrative Assistant provides high-level administrative support to senior executives, ensuring smooth day-to-day operations and effective communication across the organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. This is a Contract opportunity located near Rosemont, IL.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Prepare executive correspondence, reports, presentations, and meeting materials.
• Screen calls, route messages, and handle confidential communications.
• Maintain filing systems and ensure data accuracy and security.
• Order and stock office supplies, manage vendor relationships, and liaise with building management.
• Coordinate catering and logistics for internal and external meetings and events.
• Handle mail distribution, invoice processing, and expense report reconciliation.
• Maintain a tidy and well-stocked break room and kitchen.
• Assist with project development, tracking deadlines, and ensuring accountability.
• Create templates and tools to support executive initiatives.
• Support cross-functional teams with administrative tasks such as printing, copying, and file adjustments.
• Serve as a point of contact for internal and external stakeholders.
• Foster a welcoming office environment and support employee engagement initiatives.
• Participate in culture committees and represent the executive office in organizational activities.

Qualifications:

• Proven experience as an Executive Assistant or Senior Administrative Assistant (5–10 years preferred).
• Proficiency in Microsoft Office Suite (Word, Excel with VLOOKUPs and Pivot Tables, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to prioritize tasks, take initiative, and work independently.
• Experience in finance, property management, or manufacturing environments is a plus.
• Bilingual in Spanish preferred; Polish or Ukrainian is a bonus.

Job Details:

• Contract to Hire
• 100% onsite
• Pay is $35-$45 an hour, depending on experience.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act.
• Los Angeles City Fair Chance Ordinance.
• Los Angeles County Fair Chance Ordinance for Employers.
• San Francisco Fair Chance Ordinance.

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.