Executive Administrative Assistant

Taylor Hodson Staffing; New York (NY); On-site; Part time

Job summary

A global financial services firm seeks an Executive Administrative Assistant to provide high-level support to a dynamic team. Ideal candidates will have exemplary organizational skills, a strong attention to detail, and 5+ years of experience in a similar role within financial services. Responsibilities include managing calendars, arranging travel, and serving as a primary point of contact for stakeholders.

Benefits

Medical insurance

Vision insurance

Qualifications

• 5+ years of experience in executive assistant or team support role.
• Proficiency in Microsoft Office Suite and virtual meeting tools.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage complex calendars and coordinate meetings across time zones.
• Arrange travel and prepare detailed itineraries.
• Draft reports and manage electronic filing systems.

Skills

Organizational skills

Professional judgment

Communication skills

Problem-solving abilities

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

Taylor Hodson Staffing provided pay range

This range is provided by Taylor Hodson Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$32.00/hr - $38.00/hr

Direct message the job poster from Taylor Hodson Staffing

Global financial services firm seeks a proactive and detail-oriented Executive Administrative Assistant to provide high-level administrative and operational support to a dynamic team. This role requires exceptional organizational skills, professional judgment, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will anticipate team needs, streamline administrative processes, and ensure seamless daily operations.

Key Responsibilities:

• Manage complex calendars for multiple team members, coordinating internal and external meetings, client appointments, and conference calls across time zones.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and preparation of detailed itineraries.
• Prepare meeting agendas, compile materials, coordinate logistics for virtual and in-person meetings, and take/distribute meeting minutes as needed.
• Draft, edit, and format reports, correspondence, presentations, and other business documents with high attention to detail.
• Process and track expense reports, reimbursements, and corporate credit card reconciliations in compliance with company policies.
• Serve as a primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
• Assist with team operations, including onboarding new hires, managing supplies, coordinating vendor services, and handling ad-hoc projects.
• Maintain organized electronic and paper filing systems, update databases, and ensure confidentiality of sensitive information.

Qualifications:

• 5+ years of experience in an executive assistant, administrative assistant, or team support role (preferably within financial services, investment banking, private equity, or a related sector)
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams, WebEx)
• Exceptional organizational skills and keen attention to detail
• Ability to manage multiple priorities while meeting tight deadlines
• Excellent written and verbal communication skills
• Demonstrated ability to handle confidential information with discretion
• Strong problem-solving and decision-making abilities
• Bachelor’s degree preferred but not required

Preferred Attributes:

• Experience supporting multiple executives or working in a fast-paced, deadline-driven team environment
• Familiarity with financial services industry terminology and workflows
• Proactive, resourceful, and adaptable with a strong sense of ownership and initiative
• Experience with enterprise-level expense platforms like Concur

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Investment Management and Financial Services

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Inferred from the description for this job

Medical insurance

Vision insurance

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