Executive Administrative Assistant

JPMorgan Chase Bank, N.A.; New York (NY); On-site; USD 103,320,000 - 179,088,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

On-site in New York

Job summary

JPMorgan Chase & Co. in New York seeks an Executive Assistant to support 3-5 senior leaders in the Global Investment Banking Mergers & Acquisitions team. You will manage calendars, travel, meetings, and key deliverables with discretion and professionalism.

You will anticipate needs, coordinate cross‑functional stakeholders, and help streamline processes. The role emphasizes accuracy, proactive communication, and maintaining critical materials for executives in a fast‑paced environment.

Qualifications

• At least five years of administrative experience supporting busy leaders.
• Excellent organizational skills with the ability to manage shifting priorities and tight deadlines.
• Discretion and sound judgment in confidential situations with senior stakeholders.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office; confidence troubleshooting day-to-day issues.
• Working knowledge of AI productivity tools (e.g., Copilot) to deliver high-quality deliverables.
• Professional phone etiquette and calendar prioritization.

Responsibilities

• Maintain complex, dynamic calendars across multiple time zones for 3–5 executives; resolve conflicts and propose solutions.
• Coordinate internal and external meetings (in-person/virtual), including scheduling, rooms, attendees, and follow-ups.
• Organize internal/external events end-to-end, including catering, logistics, and travel planning.
• Arrange and coordinate complex domestic and international travel with accuracy and contingency planning.
• Screen calls/messages; triage appropriately with discretion in handling information.
• Process T&E expense claims ensuring compliance and timely submission.
• Support staff onboarding/offboarding, including access coordination and communications.
• Draft high-quality emails and communications for audiences at all levels; ensure tone aligns with leadership expectations.
• Maintain department documents such as executive bios and reference materials.
• Anticipate deadlines, flag risks early, and communicate delays in advance.
• Assist with editing spreadsheets/presentations; coordinate printing/binding for client engagements.

Skills

Calendar management

Executive support

Travel planning

Stakeholder communication

Microsoft Office

AI productivity tools

Phone etiquette

Education

Bachelor's degree

Tools

Copilot

Job description

Join our Global Investment Banking Mergers & Acquisitions team, as an Executive Assistant and play a pivotal role in keeping senior leadership operating at full speed. You'll partner closely with a dynamic group of Managing Directors, Executive Directors, and Vice Presidents supporting 3-5 executives overall, while helping drive day-to-day execution in a high-performance environment where priorities evolve rapidly and attention to detail is essential.

As an Executive Assistant in Mergers & Acquisitions, you will be a trusted partner-protecting leaders' time, anticipating needs, and ensuring seamless execution across calendars, travel, meetings, and team deliverables. You'll represent the team with professionalism and discretion, communicate confidently with stakeholders across lines of business, and apply sound judgement in sensitive situations. You'll also help strengthen team routines by improving organization, streamlining processes, and keeping key materials current and accessible.

Job responsibilities

• Maintain complex, dynamic calendars across multiple time zones for 3-5 executives; proactively resolve conflicts and propose solutions
• Manage coordination and logistics for internal and external meetings (in-person and virtual), including scheduling, rooms, technology, attendee management, pre-reads, and follow-ups
• Organize internal and external events end-to-end, including room strategy, catering, visitor logistics, and transportation
• Arrange and coordinate complex domestic and international travel with accuracy, efficiency, and contingency planning
• Screen incoming calls and messages; triage appropriately while exercising discretion and care in handling information
• Process T&E expense claims for team members, ensuring compliance with policies and timely submission/approval
• Support staff onboarding and offboarding, including system access coordination, supplies, space/logistics, and team communications
• Draft and edit high-quality emails and communications for audiences at all levels; ensure tone and accuracy align to senior leadership expectations
• Maintain department documents (e.g., executive bios and key reference materials)
• Operate independently-anticipate upcoming deadlines, flag risks early, and communicate issues or delays in advance
• Assist with editing spreadsheets and presentations; coordinate printing/binding and meeting materials preparation as needed for client engagements

Required qualifications, capabilities, and skills

• At least five years of administrative experience supporting busy leaders and teams
• Advanced organization skills with the ability to manage shifting priorities and tight deadlines
• Strong discretion and sound judgement in confidential situations; demonstrated comfort engaging with senior stakeholders
• Excellent interpersonal, written, and verbal communication skills
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); confidence troubleshooting day-to-day issues
• Working knowledge of AI productivity tools (e.g., Copilot) to deliver work efficiently and at speed, and to help executives drive high-quality deliverables
• Professional phone etiquette and the ability to prioritize competing demands, especially calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting Managing Director level (or equivalent) and above
• Prior experience within Investment Banking or a fast-paced, client-facing environment
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support hybrid options.

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

Base Pay/Salary

New York,NY $36.54 - $62.50 / hour