Executive Administrative Assistant

AEP Service Corporation; New Albany (IN); On-site; USD 63,000 - 79,000; Full time

Job summary

American Electric Power (AEP) is seeking an Executive Administrative Assistant to support senior executives. The role involves handling varied administrative duties, maintaining confidentiality, and coordinating calendars, travel, and communications with a focus on reliability and discretion.

Ideal candidates bring 5+ years of diversified admin experience, strong computer skills, and the ability to operate with minimal supervision while protecting sensitive information.

Qualifications

• High school diploma or equivalent education and/or experience.
• 5+ years of diversified administrative experience in a corporate setting.
• Proficient computer skills and knowledge of general admin procedures.

Responsibilities

• Keep informed on company policies to make administrative decisions.
• Relay messages, follow up on information requests and actions.
• Answer inquiries, screen calls, visitors, and mail.
• Direct inquiries and respond to questions with required information.
• Prepare correspondence and reports with independent judgment.
• Ensure document accuracy and maintain executive document systems.
• Plan appointments, meetings and travel; maintain a calendar.

Skills

Executive support

Calendar management

Travel planning

Confidentiality

Computer proficiency

Education

High school diploma or equivalent

Some college / office admin training desirable

Job description

Job Posting End Date 08-31-2026 Please note the job posting will close on the day before the posting end date.

Job Summary

Responsible for performance of varied administrative duties and designated administrative functions for assigned Executive. Maintain a close and highly responsive relationship with the day-to-day work activities within assigned function. Work independently under general supervision and guidance in carrying out assigned responsibilities. Ensure that strict confidentiality is consistently maintained in order that all records, documents and related information pertaining to high level executive plans and decisions affecting Company operations are not compromised. Relieve executive of designated administrative details, exercise judgment and make decisions within the scope of authority. Typically reports to Executives in salary grade 14 and above.

Job Description

What you’ll do:

• Keep informed and up to date on Company policies and practices relating to the functions of the executive office in order to make administrative decisions within the limits of approved programs.
• Relay messages and instructions to subordinates as requested and provide follow-up on pending matters, such as requests for information or proposals for action.
• Answer inquiries and screen telephone calls, visitors and incoming mail.
• Direct technical inquiries to the proper persons and personally respond to questions and furnish information as required.
• Compile and prepare correspondence and reports from general instructions and , using independent judgment, follow through on assigned projects.
• Inspect all papers, Company documents, and calculations to ensure the accuracy and /or consistency of information flowing through the executive office.
• Establish and maintain document retrieval systems Plan appointments, meetings and travel arrangements and maintain an accurate calendar

What we’re looking for:

Executive Administrative Assistant SG5 Education: High school graduate or equivalent education and /or experience. Some college and/or office administrator training desirable. Experience: 5 yrs or more of diversified thorough exp gained from work in various areas within the organization or similar administrative exp. Must be computer/PC competent and have exp in utilizing general administrative office procedures and practices. In addition: Physical demand level is Sedentary This role supports 2 busy executives and heavy calendar management including frequent and last-minute changes. Extensive domestic travel and occasional international travel.

Where you’ll work:

This role sits on site in New Albany, Ohio or Corpus Christi, Texas

What you’ll get:

Executive Administrative Assistant Senior SG5($63,496-$79,369) In addition to competitive compensation, AEP offers a unique comprehensive benefits package that aims to support and enhance the overall well-being of our employees. Where Putting the Customer First Powers Everything We Do At AEP, we’re more than just an energy company — we’re a team of dedicated professionals committed to delivering safe, reliable, and innovative energy solutions. Guided by our mission to put the customer first, we strive to exceed expectations by listening, responding, and continuously improving the way we serve our communities. If you're passionate about making a meaningful impact and being part of a forward-thinking organization, this is the company for you American Electric Power (On-Site) $63K- $79K / Year #LI-Onsite #AEPCareers #AdministrativeAssistant #executivesupport Compensation Data Compensation Grade: SP20-005 Compensation Range: $63,496.00 - $79,369.00 The Physical Demand Level for this job is: S – Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all respects of the employer-employee relationship including recruiting, hiring, upgrading and promotion, conditions and privileges of employment, company sponsored training programs, educational assistance, social and recreational programs, compensation, benefits, transfers, discipline, layoffs and termination of employment to all employees and applicants without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran or military status, disability, genetic information, or any other basis prohibited by applicable law. When required by law, we might record certain information or applicants for employment may be invited to voluntarily disclose protected characteristics.

At American Electric Power, we provide more than electricity to our millions of customers - we energize possibilities. We're redefining the future of energy by reducing our carbon footprint, empowering the communities we serve and building an engaged, talented workforce. All while delivering the reliable service our customers expect. It’s an exciting time in the energy industry. Are you ready to be part of it? We’re looking for team members to help create the grid of the future. Learn more about our commitment to creating a supportive, inclusive work culture that values different experiences.