Executive Administrative Assistant

Crowe; Livingston (NJ); Remote; USD 63,000 - 134,000; Full time

Job summary

A leading consulting firm is seeking a highly organized Executive Administrative Assistant to provide support at the leadership level. The role requires exceptional communication skills and discretion. Responsibilities include managing calendars, coordinating travel, and preparing high-level documents. Candidates should have 7+ years of experience supporting executives in fast-paced environments and proficiency in Microsoft Office tools. The position offers flexibility and an opportunity to shape your career.

Benefits

Comprehensive total rewards package

Career coaching

Flexible work environment

Qualifications

• 7+ years of experience supporting C-level or senior executives in a fast-paced, deadline-driven environment.
• Outstanding organizational, time management, and multitasking skills.
• Strong interpersonal skills and high emotional intelligence.

Responsibilities

• Manage complex calendars across multiple time zones.
• Prepare and edit correspondence, communications, presentations.
• Coordinate and manage domestic and international travel logistics.

Skills

Organizational skills

Communication skills

Time management

Problem-solving

Emotional intelligence

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft O365

Job description

Overview

At Crowe, you can build a meaningful and rewarding career. With real flexibility to balance work with life moments, you're trusted to deliver results and make an impact. We embrace you for who you are, care for your well-being, and nurture your career. Everyone has equitable access to opportunities for career growth and leadership. Over our 80-year history, delivering excellent service through innovation has been a core part of our DNA across our audit, tax, and consulting groups. We continuously invest in innovative ideas, such as AI-enabled insights and technology-powered solutions, to enhance our services. Join us at Crowe and embark on a career where you can help shape the future of our industry.

Job Description:

Job Title: Executive Administrative Assistant

Location: Remote

Employment Type: Full-time

About the Role

We are seeking a sharp, proactive, and highly organized Executive Administrative Assistant (EA) to provide seamless support at the leadership level. This is a high-impact role requiring exceptional communication, executive presence, discretion, and sound judgment. You will serve as a trusted partner, gatekeeper, and problem-solver—helping leaders operate at maximum effectiveness and focus on strategic priorities.

Responsibilities

Executive Support

• Manage complex calendars across multiple time zones, coordinating meetings and engagements with internal and external stakeholders.
• Prioritize and organize a heavy flow of requests, travel, and events.
• Prepare and edit correspondence, communications, presentations, and related materials.
• Handle sensitive information with the utmost integrity and discretion.

Operational Efficiency

• Track and follow up on key action items, decisions, and deadlines from meetings.
• Organize and support leadership meetings, ensuring flawless logistics, briefing materials, and document preparation.
• Create executive summaries, agendas, and pre-meeting documentation.
• Anticipate needs and proactively remove roadblocks to enhance operational effectiveness.
• Serve as a primary point of contact between leaders and internal/external stakeholders.
• Draft and review high-quality communications on behalf of executives.
• Manage inboxes and assist in prioritization and correspondence.
• Communicate with clarity and professionalism across all levels of the organization.

Travel Coordination

• Coordinate and manage domestic and international travel logistics, including itineraries, accommodations, and visa requirements.

Project Coordination

• Support special projects, research, and strategic initiatives with tight deadlines and high visibility.
• Collaborate cross-functionally with teams to ensure execution and alignment on organizational priorities.

Qualifications

Required

• 7+ years of experience supporting C-level or senior executives in a fast-paced, deadline-driven environment.
• Experience in a professional services, consulting, or large corporate environment with client-facing exposure.
• Outstanding organizational, time management, and multitasking skills.
• Ability to quickly learn and apply new technologies, including AI-driven tools.
• Strong interpersonal skills and high emotional intelligence.
• Excellent written and verbal communication skills.
• Comfortable working in dynamic and ambiguous environments with a proactive, solution-oriented mindset.
• Proficient in Microsoft PowerPoint, Word, Excel, and modern productivity tools.

Preferred

• Experience preparing leadership or board-level briefing materials and interacting with senior stakeholders.
• Global exposure with experience managing across multiple time zones and cultures.
• Familiarity with governance, executive communications, or strategic planning processes.
• Bachelor's degree or equivalent professional experience.
• Proficiency with enterprise tools such as Microsoft O365, Concur, Salesforce, or similar systems.

We expect the candidate to uphold Crowe's values of Care, Trust, Courage, and Stewardship. These values define who we are. We expect all of our people to act ethically and with integrity at all times.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Crowe is not sponsoring for work authorization at this time.

Compensation - The wage range for this role takes into account a wide range of factors used to determine compensation, including skill sets, experience and training, licensure and certifications, and other business needs. A reasonable estimate of the current range is $63,700.00 - $133,400.00 per year.

Your Journey at Crowe Starts Here

At Crowe, you can build a meaningful and rewarding career. With real flexibility to balance work with life moments, you're trusted to deliver results and make an impact. We embrace you for who you are, care for your well-being, and nurture your career. Everyone has equitable access to opportunities for career growth and leadership. Over our 80-year history, delivering excellent service through innovation has been a core part of our DNA across our audit, tax, and consulting groups. That's why we continuously invest in innovative ideas, such as AI-enabled insights and technology-powered solutions, to enhance our services. Join us at Crowe and embark on a career where you can help shape the future of our industry.

Additional Information

Our Benefits: Your exceptional people experience starts here. At Crowe, we know that great people are what makes a great firm. We care about our people and offer employees a comprehensive total rewards package. Learn more about what working at Crowe can mean for you.

How You Can Grow: We will nurture your talent in an inclusive culture that values diversity. You will have the chance to meet with your Career Coach regularly to guide your career goals and aspirations.

More about Crowe: Crowe is one of the largest public accounting, consulting and technology firms in the United States with global reach through Crowe Global. Crowe LLP is an equal employment opportunity employer. Crowe does not sponsor work visas.

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