Executive Administrative Assistant

UMC Hospital; Las Vegas (NV); On-site; USD 70,000 - 100,000; Full time

Job summary

UMC Hospital in Las Vegas seeks an Executive Administrative Assistant to provide varied, confidential support to senior leaders and act as a liaison with department heads, government officials, and community groups. The ideal candidate will demonstrate clear communication, flawless attention to detail, and the ability to manage multiple priorities across a diverse executive team.

Four years of executive-level experience and a Bachelor's degree are required, with MS Office 365 proficiency.

Qualifications

• Bachelor's degree in business administration, healthcare administration, or a closely related field.
• Five or more years of recent executive-level administrative experience supporting multiple executives in regulated environments.
• Advanced experience with MS Office 365 (Word, Excel, PowerPoint, Teams, Planner).
• Notary Public Certification may be required for some positions.

Responsibilities

• Provide varied, confidential secretarial and office administrative assistance to high-level staff.
• Coordinate executives' activities and schedules; maintain confidentiality of sensitive information.
• Navigate multiple priorities and deadlines across a diverse group of executives.
• Serve as liaison between UMC and department heads, government officials, and community groups.

Skills

Executive support

Discretion

Communication

Scheduling

Prioritization

Education

Bachelor's degree in business administration, healthcare administration, or a closely related field

Four years of executive-level administrative experience

Tools

MS Office 365

Word

Excel

PowerPoint

Teams

Planner

Job description

EMPLOYER-PAID PENSION PLAN (NEVADA PERS) COMPETITIVE SALARY & BENEFITS PACKAGE

THIS POSITION MAY CLOSE WITHOUT NOTICE ONCE A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS IS RECEIVED

As an academic medical center with a rich history of providing life-saving treatment in Southern Nevada, UMC serves as the anchor hospital of the Las Vegas Medical District, offering Nevada’s highest level of care to promote successful medical outcomes for patients.

UMC is home to a Level I Trauma Center, Verified Burn Center, and Transplant Center. In 2026, we became the FIRST and ONLY Magnet®-Recognized hospital in the state, reflecting UMC's nursing professionalism, teamwork, and superiority in patient care.

Position Summary:

The Executive Administrative Assistant provides varied, complex, and confidential administrative support to various executives and serves as a liaison between UMC and other department heads, government officials, and community groups. The ideal candidate will demonstrate clear, concise communication, flawless attention to detail, and the ability to navigate multiple priorities across a diverse group of executives. This role requires a skilled professional who can anticipate the nuanced needs of multifaceted executives and deliver elevated support to ensure UMC is meeting its mission of serving our community.

Education/Experience:

Equivalent to completion of four years of college-level coursework in business, management, or a closely related field and four years of executive-level (e.g., VP or higher) administrative experience. Additional experience may be substituted for education on a year-for-year basis.

Licensing/Certification Requirements:

Some positions may require Notary Public Certification.

Priority consideration will be given to candidates who have the following experience requirements DOCUMENTED in their APPLICATION:

• Bachelor's degree in business administration, healthcare administration, or a closely related field.
• Five (5) or more years of recent (within the last year) experience as an executive assistant directly supporting multiple executives (e.g., VP or higher) within an acute care hospital, healthcare company, or other highly regulated environment.
• Advanced experience with MS Office 365, including but not limited to Word, Excel, PowerPoint, Teams, and Planner.
• Resilience to successfully manage shifting priorities and high-pressure deadlines while maintaining professionalism.

Knowledge of:

Office administrative and secretarial practices and procedures; UMC policies and procedures; patient rights; department and hospital safety practices and principles; UMC programs, services and organizational structure; laws and regulations governing health care; correct English usage, including spelling, grammar, punctuation and vocabulary; record keeping, report preparation, filing methods and records management techniques; infection control policies and procedures; handling, storage, use and disposal of hazardous materials; department and hospital emergency response policies and procedures.

Skill in:

Providing varied, responsible, and often confidential secretarial and office administrative assistance to high-level staff; coordinating supervisor's activities and schedules; maintaining confidentiality of sensitive information; using tact, discretion, initiative and independent judgment within established guidelines; using computers and related software applications; using general office equipment such as phones, copiers and facsimiles; contributing effectively to the accomplishment of team/work unit goals, objectives and activities; communicating effectively in both oral and written forms; establishing and maintaining effective working relationships with all personnel contacted in the course of duties; efficient, effective and safe use of equipment.

Physical Requirements and Working Conditions:

Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a VDT screen, and hearing and speech to communicate in person and over the telephone. Exert up to 10 pounds of force occasionally and/or an eligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this classification.