Executive Administrative Assistant

Jacksonville Zoo and Gardens; Jacksonville (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Jacksonville Zoo & Botanical Gardens is seeking an Executive Administrative Assistant to be the right hand to our C-Suite leadership, based on-site in Jacksonville. You will manage complex calendars, coordinate board and executive communications, and support talent recruitment and special projects.

This role requires 5+ years supporting executives, advanced MS Office and Google Workspace skills, and a discreet, prioritization-focused mindset.

Qualifications

• 5+ years of experience supporting C-level executives.
• Advanced MS Office & Google Workspace skills.
• Sharp communication, discretion, and the ability to juggle competing priorities with grace.
• A bachelor's degree in Business Administration, Communications, or related field (bonus).
• 7+ years supporting senior leaders in a nonprofit or mission-driven environment (bonus).
• A second language (bonus).

Responsibilities

• Manage complex calendars for C-suite leaders.
• Coordinate board and executive communications.
• Support talent recruitment and onboarding activities.
• Drive special projects and strategic initiatives.
• Plan donor receptions and employee engagement events.

Skills

C-level support

Calendar management

MS Office

Google Workspace

Discretion

Communication

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

MS Office

Google Workspace

Job description

Position: Executive Administrative Assistant

Location: Jacksonville , FL

Job Id: 902

# of Openings: 1

We're Hiring: Executive Administrative Assistant to the C-Suite at the Jacksonville Zoo & Botanical Gardens

Want a career where your work directly supports a mission to connect people with wildlife and wild places? Jacksonville Zoo & Botanical Gardens (JZBG) is looking for a proactive Executive Administrative Assistant to be the right hand to our C-Suite leadership.

You'll be the trusted partner behind the scenes of a thriving nonprofit managing complex calendars, coordinating board and executive communications, supporting talent recruitment, driving special projects, and helping plan everything from donor receptions to employee engagement events. If you lovemeaningful work, this is for you.

This is an on-site role based at our beautiful Jacksonville campus, where every day comes with a side of wildlife wonder (yes, that includes daily rhino sightings out your window).

What you bring:

• 5+ years of experience supporting C-level executives
• Advanced MS Office & Google Workspace skills
• Sharp communication, discretion, and the ability to juggle competing priorities with grace
• A bachelor's degree in Business Administration, Communications, or related field (bonus)
• 7+ years supporting senior leaders in a nonprofit or mission-driven environment (bonus)
• A second language (bonus)

ADDITIONAL REQUIREMENTS

On-site presence and some remote work as possible. Most have a reliable internet set-up for remote work.

PHYSICAL REQUIREMENTS

Requires visual acuity for reading, writing, and observing surroundings, and auditory acuity for communication.

WORK CONDITIONS

Irregular work hours, including evenings, weekends, and holidays are sometimes required.

Exposure to various weather conditions, including extreme heat, sunlight, cold, rain, and wind.

Potential exposure to allergens (dust, animal dander, pollen, etc.), bloodborne pathogens, zoonotic diseases and injuries from animals.

May require being on call for emergencies.

About JZBG:

We are also proud to provide equal employment opportunities (EEO) to all employees and applicants for employment regardless of a person's actual or perceived race, color, ancestry, national origin, place of birth, sex, age, religion, creed, disability, sexual orientation, gender identity, weight, or height.

We are a Drug-Free workplace and participate inE-verify .

JZBG is committed to providing reasonable accommodation to qualified individuals with disabilities.