Executive Administrative Assistant

OMNI Consulting Solutions, LLC; Huntsville (AL); On-site; USD 80,000 - 100,000; Full time

Job summary

A boutique government consulting firm is seeking a highly motivated Executive Administrative Assistant to support an executive team in a critical law enforcement agency. Ideal candidates will have over 8 years of experience and a Bachelor's degree. This role requires exceptional organizational and communication skills, along with a proactive approach. Join a company that offers extensive growth opportunities and competitive benefits.

Benefits

Medical Coverage

Dental Benefits

Vision Benefits

Life Insurance

401(k) Retirement Plan with Employer Matching

Paid Time Off & Sick Leave

Company Sponsored Social Events

Qualifications

• 8+ years of experience supporting executive teams.
• Experience managing schedules, meetings, travel arrangements.
• Top Secret clearance is required.

Responsibilities

• Provide administrative support for the executive team.
• Prepare, draft, edit reports, presentations, and other documents.
• Assist with calendar management and meeting scheduling.
• Manage travel arrangements including itineraries and expense reports.

Skills

Excellent written and oral communication skills

Exceptional organizational skills

Ability to multi-task

Proactive and flexible mindset

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

OMNI Consulting Solutions, a rapidly growing boutique government consulting firm, is seeking a professional and highly motivated Executive Administrative Assistant to support an executive team within a critical law enforcement agency. This position is essential to maintaining smooth front office operations and supporting key leadership in fulfilling their mission. The ideal candidate will possess exceptional organizational, communication, and multitasking skills, with a proactive approach to managing day-to-day tasks and special projects in a fast-paced environment.

Key Responsibilities:

• Front Office Operations:

  • Provide administrative support for the executive team, ensuring smooth daily operations.

  • Receive and screen visitors and telephone calls while maintaining a professional presence.

• Documentation and Reporting:

  • Prepare, draft, edit, and maintain reports, presentations, briefs, proposals, and other documents.

  • Organize and manage electronic materials, databases, servers, and SharePoint sites.

  • Maintain logs, records, and files, including organizational charts, training records, and budgets.

• Scheduling and Coordination:

  • Assist with calendar management, meeting scheduling, and conference room reservations.

  • Support the planning and coordination of meetings and special events, including logistics and accommodations.

  • Manage travel arrangements, including travel requests, accommodations, and expense reports.

• Administrative Support:

  • Process training requests, travel vouchers, conference requests, and personnel documents.

  • Oversee inventory management and ensure the organization of office materials and equipment.

  • Facilitate onboarding and offboarding processes, including coordinating security clearance passage requests.

  • Submit funding requisitions and coordinate Government Purchase Card (GPC) transactions.

• Liaison and Communication:

  • Serve as a point of contact for customer HR/Admin functions.

  • Collaborate with subject matter experts and stakeholders to clarify, update, and finalize documents.

  • Track and provide updates on projects involving government personnel, contractors, and DoD partners.

1. Experience:

   • Minimum of 8 plus years of experience supporting executive teams or management in a fast-paced environment.

   • Proficiency with Microsoft Office Suite, including PowerPoint, Excel, and Word.

   • Experience operating standard office equipment such as telephones, copiers, scanners, and shredders.

   • Experience managing schedules, meetings, travel arrangements, and credit card transactions.

2. Skills:

   • Excellent written and oral communication skills.

   • Exceptional organizational skills and attention to detail.

   • Ability to multi-task and manage competing priorities effectively.

   • Proactive and flexible mindset with a task-oriented approach to completing projects.

   • Bachelor’s Degree required

   • Top Secret is required

Full-time on-site in Washington, D.C

Why Join OMNI?
OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward, and through creative and entrepreneurial leadership OMNI maintains a bold reputation within the DoD/Aerospace community and across the various other industries we support.

As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal-opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents:

• Medical Coverage

• Dental Benefits

• Vision Benefits

• Life Insurance

• 401(k) Retirement Plan with Employer Matching

• Fully Vested on Day 1 of Employment

• Paid Time Off & Sick Leave

• Company Sponsored Social Events

IS IT A MATCH?

If you are interested in this position or other opportunities at OMNI, please let us know! We only need your resume and some basic details to get things started.

Even if you aren't a match, we may still be interested! We will keep your resume on-file and will let you know if something matching your skills comes along.

(Job code 8.25.1)