Executive Administrative Assistant

Members 1st Federal Credit Union; Enola (PA); On-site; USD 31,000 - 44,000; Full time

Job summary

Members 1st Federal Credit Union is seeking an Executive Administrative Assistant to provide high-level support to executives and department leadership. This role coordinates daily administrative functions, supports initiatives, and ensures efficient operations with discretion and confidentiality.

You will manage calendars, travel, communications, budgeting records, and assist with meetings, reports, and presentations, while upholding our values of professionalism and outstanding service.

Qualifications

• Excellent interpersonal and communication skills.
• Strong attention to detail, accuracy, organization and prioritization.
• Ability to coordinate complex administrative responsibilities.
• Sound judgment, discretion and professionalism with confidential information.
• Proficiency with PCs and office software.

Responsibilities

• Provide comprehensive executive and department leadership support, including calendar management, travel arrangements, and preparation of reports and documents.
• Act as liaison between associates and leadership, facilitating communications and timely follow-up.
• Arrange and support department meetings, onboarding activities, and team initiatives.
• Coordinate schedules, organize documentation, monitor milestones, and prepare status reports and presentations.
• Process invoices, expense reports, and procurement requests while maintaining budgetary records.
• Maintain confidential information and ensure accuracy and organization in records.
• Identify administrative efficiencies and support departmental operations.

Skills

Interpersonal skills

Attention to detail

Coordination

Judgment & discretion

Office software proficiency

Education

HS diploma or equivalent

Job description

When you join the Members 1st team, you become part of something much bigger than a credit union. You become part of our faM1ly—a tight-knit bunch with big dreams and even bigger values. It is an exciting time for us as we continue to grow, and we hope that you will choose to grow along with us. Wanting the absolute best for our associates means more than just competitive pay. It means fantastic healthcare, paid benefits, opportunities for professional advancement and work-life balance - and best of all, a place where you are accepted and respected for your individuality.

Responsibilities

The Executive Administrative Assistant provides high-level administrative support to executive and department leadership while serving as a key liaison between leadership and associates. This role coordinates daily administrative functions, supports departmental initiatives and projects, manages communications, and ensures the efficient operation of the department. The position requires exceptional organization, professionalism, discretion, and the ability to handle confidential information with sound judgment.

Key Responsibilities Include, But Are Not Limited To

• Provide comprehensive administrative support to executive and department leadership, including calendar management, meeting coordination, travel arrangements, and preparation of correspondence, reports, presentations, and other business documents.
• Serve as a liaison between department associates and leadership, facilitating effective communication, responding to inquiries, coordinating department communications, and ensuring timely follow-up on action items.
• Arrange and support department meetings, events, onboarding activities, and team initiatives to promote effective operations and associate engagement.
• Support the planning, tracking, and execution of departmental initiatives, projects, and special assignments by coordinating schedules, organizing documentation, monitoring milestones, and preparing status reports, meeting agendas and presentations.
• Process invoices, expense reports, vendor payments, and procurement requests while maintaining accurate budgetary and financial records for the department.
• Maintain departmental records, files, and confidential information, ensuring accuracy, organization, and compliance with organizational policies and standards.
• Support department operations by identifying administrative efficiencies, coordinating resources, and assisting with activities that contribute to departmental and organizational success.

Skills

• Excellent interpersonal skills and communication skills
• Strong attention to detail, accuracy, organization, and prioritization
• Ability to coordinate complex administrative responsibilities and arrangements
• Sound judgment, discretion, and professionalism in handling confidential information
• Proficiency with personal computers and applicable office software

COMPETENCIES

• Accountability and self-management
• Communication
• Effective knowledge
• Innovation and problem-solving
• Teamwork and leadership

WORKING CONDITIONS/PHYSICAL DEMANDS

• Ability to communicate effectively in English, both orally and in writing
• Visually able to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, and extensive reading
• Ability to sit for extended time periods
• Sufficient manual skill for operation of PC keyboard and other standard office equipment
• Ability to travel, including occasional overnight travel
• Ability to exert minimum amounts of force occasionally to lift, carry, push, pull or move objects

Qualifications

1-3 years of related experience

Does this position require a valid Drivers License?

No

Education Level

General and business knowledge equivalent to a high school diploma

Certifications

None

About Us

At Members 1st, we look for individuals who will show up as their whole self because we value diversity, inclusion, and belonging, as well as people who believe in the philosophy of, WE>me. To be sure you align with our company mission, vision, values and culture reference the information below.

Company Culture is at Our Core

If there is one concept, we want you to understand about us, it is this. WE. It is a simple little word but means everything here. We think as one. One faM1ly. One community. One place where everyone belongings. Everything we do is in the best interest of all of us.

What WE Believe

Our Missions: WE serve our members, associates, and communities through support, empowerment, and meaningful relationships.

Our Vision: WE are growing our faM1ly by delivering everything they need to live well financially, through all life’s moments and milestones.

Our Values: WE deliver unparalleled experiences through a culture of WE. WE > me. WE are servant leaders- at work and in the communities we serve. WE are financially safe and sound stewards of members dollars. WE are faM1ly.

Join a company that grows with you - personally and professionally

Equal Opportunity Employer

Members 1st provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Compensation Overview

We are excited to offer a competitive salary for this position. This figure serves as the entry point in our salary range, and there is potential for the actual salary to be higher based on a variety of factors, such as your experience, skills, education, and location. We believe in recognizing and rewarding talent, so our compensation packages are thoughtfully designed to reflect the unique qualifications and contributions of each candidate.

The Minimum Salary For This Position Is

$26.92+/hr

Certifications

None